Google Workspace and iCloud Overview

What is Google Workspace
What is Google Workspace

Before we go to the solutions on how to migrate Google Workspace to iCloud for emails, let’s first have a brief introduction of Google Workspace vs iCloud.

Google Workspace, formerly known as G Suite, is a powerful cloud-based productivity that Google developed. It includes applications such as Gmail, Google Drive, Google Docs, Google Sheets, Google Calendar, and others. Applications like Gmail and Google Drive can integrate together seamlessly on Google Workspace to improve your work efficiency.

iCloud is Apple's cloud-based service offering features to help users store, sync, and share data across their Apple devices. It seamlessly integrates with macOS, iOS, and iPadOS, providing a cohesive and streamlined user experience. iCloud includes applications like Mail, Contacts, Calendar, Pages, Numbers, Keynote, and more.

Why Migrate Google Workspace to iCloud?

Google Workspace and iCloud are two prominent cloud-based productivity suites that offer a range of features to enhance productivity. If you find yourself drawn to Apple’s simplicity and integration but now you are using Google Workspace for daily work, you may come up with an idea to migrate from Google Workspace to iCloud. So, what benefits can this migration bring to us? There are 3 advantages below:

  • Seamless Integration with Apple Ecosystem: iCloud is seamlessly integrated with Apple devices and operating systems. Whether you use which Apple device, iCloud ensures that your data syncs effortlessly across all your devices.
  • Streamlined Collaboration and Communication: With iCloud, you can collaborate on documents, spreadsheets, and presentations in real time, just like in Google Workspace. Additionally, iCloud Mail provides a user-friendly interface for efficient communication and seamless integration with other iCloud applications.
  • Simplified File Management: Managing files and documents becomes more streamlined with iCloud. You can organize your files using the iCloud Drive folder structure and access them easily from any Apple device. iCloud also offers file versioning and the ability to recover deleted files, providing an added layer of convenience.

Migrate Google Workspace to iCloud via MultCloud [Email & File]

Since Google Workspace includes various services like Gmail and Google Drive, you may want to separately migrate these data to iCloud. In this regard, MultCloud is recommended to you for automatic and fast migration. MultCloud is devoted to managing multiple clouds with one app and offers professional cloud transfer functions. To migrate Google Workspace to iCloud, you can use Cloud Transfer and Email Migration.

  • Cloud Transfer: Transfer files from one cloud to another without manual downloading.
  • Cloud Sync: Keep updating the files between clouds with different sync modes.
  • Cloud Backup: Securely protect files by backups and restore them with versions.
  • Email Migration: Migrate multiple emails to a cloud as PDFs.
  • Email Download: Export your emails as PDFs in batches.

Way 1: Migrate Emails from Google Workspace to iCloud by Email Migration

Step 1: Sign up for a new MultCloud account.

Step 2: Add Gmail and iCloud Drive to MultCloud. To add them, click "Add Cloud"/"Add Email" and their icons. Then follow the instructions in the pop-up window to let MultCloud access your accounts.

Add Gmail to MultCloud
Add Gmail to MultCloud

Note: You can also migrate Outlook emails to iCloud Drive. To do so, you need to add your Outlook account in Step 2.

Step 3: Click "Email Migration" in the left sidebar, choose Gmail and iCloud Drive in the boxes, and tap on the "Migrate Now" button.  Then your emails are migrating to iCloud Drive and they will be shown as PDFs on iCloud Drive.

Transfer Gmail to iCloud
Transfer Gmail to iCloud


  • You may want to selectively migrate emails to iCloud Drive but manually picking them out is quite troublesome. Using the "Email Filter" can help you batch-select emails with some elements and make the task smarter.
  • You can convert 50 emails into PDF files per month as a free user. If you want to convert more, you can upgrade to a paid plan so that you can convert without limition.
Email Filter
Email Filter

Way 2: Files Move from Google Workspace to iCloud by Cloud Transfer

Step 1: Add Google Workspace and iCloud Drive to MultCloud after signing up.

Add Google Workspace and iCloud Drive
Add Google Workspace and iCloud Drive

Note: If you just want to move Google Drive files to iCloud Drive, here add Google Drive instead of Google Workspace. 

Step 2: Select "Cloud Transfer" in the left sidebar, choose these 2 clouds in the boxes, and click on "Transfer Now". All your files will be transferred from Google Workspace to iCloud Drive soon.

Migrate Google Workspace to iCloud
Migrate Google Workspace to iCloud


  • To make the transfer task more regular, you can set a frequency by using the Schedule. Then let the task run at your preferred time.
  • Cloud Transfer uses data traffic to transfer files between clouds. MultCloud offers 5 GB of free data traffic per month. When you are a premium user, you can also get more data traffic and fasfer transfer speed.
Cloud Transfer Schedule
Cloud Transfer Schedule

Migrate Google Photos to iCloud Photos by Cloud Transfer

If you want to transfer Google Photos to iCloud, you can also use Cloud Transfer. But this time, you have to add Google Photos and iCloud Photos.

Migrate Google Photos to iCloud Photos
Migrate Google Photos to iCloud Photos

Migrate Google Workspace to iCloud via Google Takeout

Google Takeout is a service provided by Google that allows users to export and download their data from various Google products, such as Gmail, Google Drive, and YouTube. It supports directly transferring data to Google Drive, Dropbox, OneDrive, and Box. But to migrate emails from Google Workspace to iCloud, you need to download the Gmail emails and import them to iCloud instead.

Step 1: Enter Google Takeout and click the “Deselect all” button. Then scroll down the page to find “Mail” and tick the box beside it. If you want to export other data from Google Workspace, then tick them.

Tick Mail in Google Takeout
Tick Mail in Google Takeout

Note: Here you can choose to export all the emails or select email folders to export: Click “All Mail data included”> Unselect “Include all message in Mail” > Select email folders > Click “OK”.

Select Gmail Folders
Select Gmail Folders

Step 2: Continue scrolling down the page to find “Next step” and click on it.

Step 3: Extend the Destination menu and click “Send download link via email”. Then you can adjust the export frequency and File type & size in terms of your preference.

Click Send Download Link via Email
Click Send Download Link via Email

Step 4: Click “Create export” and you will receive an email that includes a downloaded link. Then download the content from that link.

Step 5: Enter, choose iCloud Drive, and click “Browse”. Then tap the upload icon and select the emails that you downloaded before clicking “Open”. The next thing you need to do is wait for the transition from G Suite to iCloud completed.

Upload Emails to iCloud
Upload Emails to iCloud


Using Google Takeout to export Gmail emails and upload them to iCloud is undoubtedly an effective way. However, MultCloud Email Migration can directly migrate emails to iCloud and the emails will be converted into PDFs. Besides. MultCloud Cloud Transfer can automatically migrate Google Workspace to iCloud with files. So, MultCloud solutions may solve your problems in a better way.

What’s more, if you need to export emails as PDFs, you can try MultCloud Email Download. It is also easy to operate and you can choose whether to export attachments or not and how the emails are displayed on iCloud.


1. Can I migrate only specific Google Workspace components to iCloud?

Yes, you can choose to migrate specific components such as emails, contacts, documents, files, calendar events, and bookmarks from Google Workspace to iCloud based on your requirements.

2. Will my Google Workspace data be deleted after the migration?

No, your Google Workspace data will not be deleted automatically after the migration. However, it is recommended to back up your data before initiating the migration process.

3. Is iCloud compatible with other email clients?

Yes, you can configure other email clients to work with your iCloud account. Follow the specific instructions provided by the email client to set up your iCloud email.

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