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SharePoint VS Google Workspace (Formerly G Suite)

For a long time, Microsoft has dominated the workplace environment simply because of the widespread adoption of Microsoft productivity apps in the enterprise. But lately, the wind has turned to Google Workspace (formerly G Suite), which offers similar functionality at a cheaper price. It has become very popular among startups looking to do more with less.

But, as a company looking to meet its data storage, office collaboration and documentation needs in an efficient manner, which is the right choice? This is a subjective question as everyone has their own set of requirements. So, we compare the two platforms in a table to see which one is best for you.

  Google Workspace (formerly G Suite) SharePoint
Price • Business Starter: $6/user/month
• Business Standard: $12/user/month
• Business Plus: $18/user/month
• Enterprise: custom pricing
• Microsoft 365 Business: $6/user/month
• Microsoft 365 Apps for Business: $8.25/user/month
• Microsoft 365 Business Standard: $12.50/user/month
• Microsoft 365 Business Premium: $22.00/user/month
• Microsoft 365 E1: $10/user/month
• Microsoft 365 E3: $23/user/month
• Microsoft 365 E5: $38/user/month
• Microsoft 365 Apps for Enterprise: $12/user/month
File Handling and Collaboration • Built-in version control helps you edit and collaborate on documents in real-time.
• The automatic saving of documents makes it easy for you to obtain data in time.
• The perfect document control system can help you easily collaborate with others.
• The advanced search function makes it easy for you to filter and sort.
Customization Easier customization options to help you build custom workflows to simplify your office (easy to use).  More sophisticated customization options to help you build custom workflows to simplify your office (coding knowledge required).
Setting up and Installing G Suite does not require installation as it is hosted on the Google Cloud Platform. All you need is simple tweaks and settings. Since it is a standalone server application, it requires complicated setup and usage steps.
Ecosystem • G Suite works with Google's established cloud ecosystem where you can use G Suite products with other Google services.
• G Suite also works with all of Microsoft's productivity apps like PowerPoint, Word, and Excel.
You can use MS applications such as MS Word, and MS Powerpoint and can sync directly with SharePoint without a complicated setup.

All in all, it can be said that SharePoint is better for customers who want to work in a hybrid environment and need offline access to data at all times. These will be large companies with employees well into the hundreds. They have their own servers and can deploy SharePoint in their large intranet ecosystem.

On the other hand, Google Workspace is more suitable for startups and small offices that don't need complicated workflows and are happy with simple document sharing. Google Workspace is completely cloud-based and can be easily implemented with or without an intranet. In price comparisons, it's an economical option, making it a small business favorite.

How to Perform G Suite to SharePoint Migration Automatically

When your company gradually expands and the company's data management and editing are more professional, you can directly migrate data from G Suite to SharePoint as a whole. But finding a solid solution to the challenges and complexities of such a large-scale migration project can be a daunting task, especially since the two projects have very different structures, making such migration projects complex, expensive, and time-consuming.

In the case of file migration, many users will consider using the download and upload steps for file migration, but using this method is a nightmare for enterprise users! The tedious operation steps will directly affect the work efficiency of enterprise users, and the ensuing time cost will also indirectly damage the interests of the enterprise. But, do not worry! This article provides a convenient solution for moving files from Google Workspace to SharePoint.

MultCloud, a multiple cloud storage manager, integrates 5 functions: Cloud Transfer, Team Transfer, Cloud Sync, Cloud Backup, and Remote Upload. With this tool, you can easily implement file migration. There are no cumbersome download and upload steps, and no need to download the installation package. You can access and register for free through your browser, which should be quite convenient for users.

Step 1. Create an account. Visit MultCloud and create a free account. You will need to enter your preferred email and password. Then click "Create Account".

Sign Up
Sign Up

Note: If you don't want to sign up for an account via email, you can also try to sign up for a temporary account by selecting "Try without signing up". In order to facilitate the next login, you'd better remember your temporary account and password.

Step 2. Add the account to MultCloud. Click "Add Cloud" to select G Suite (that is Google Workspace) to add. Follow the instructions to grant MultCloud access to the account you want to connect. Then add a SharePoint Online account in the same way.

Add Google Workspace and SharePoint Online
Add Google Workspace and SharePoint Online

Note: Before adding Google Workspace to MultCloud, you need to be aware that the connection between Google Workspace and MultCloud is only available for Google Workspace administrators.

Step 3. Perform G Suite to SharePoint migration in 2 ways. For cloud file migration, there are 2 solutions to choose from:

  • If you want to move some files, you can choose the first method. The overall operational options for this method may be less than those for the second method.
  • The second way is more suitable for transferring a large number of files or folders between Google Workspace and SharePoint, and has many smart options that are more user-friendly. 

Next, this article will introduce these 2 solutions separately.

Solution 1: View the target file in Google Workspace, right-click and select "Copy to" in the pop-up window. Then select the folder in the SharePoint Online site and click "OK" to move the files. "Multi-select" is an optional button. If you choose it, you can choose multiple cloud accounts to receive data.

Copy Files from Google Workspace to SharePoint
Copy Files from Google Workspace to SharePoint

Solution 2: Unlike the previous one, this method lets you move many files from Google Workspace to SharePoint and allows you to do more operations. Operations: Click "Cloud Transfer" to select the file or folder to be transferred from Google Workspace, and select the folder in the SharePoint Online site as the destination directory. Then, click the "Transfer Now" icon to complete the file transfer.

Google Workspace to SharePoint Migration
Google Workspace to SharePoint Migration

Notes:

  • In the "Options" interface, you can set up email notifications, file filtering, and cloud transfer modes.
  • If you want to automatically transfer Google Workspace to SharePoint on a regular basis, you can enable "Schedule" and MultCloud can run your tasks on a schedule.
  • If you need to transfer a lot of folders, you can close the page at the beginning of the task so that you don't get in the way of other important things, because MultCloud can run tasks in the background.

Conclusion

In this article, you learned the difference between G Suite and SharePoint. And, with the 2 solutions in this article, you can easily perform G Suite to SharePoint migration with a step-by-step guide. Of course, if you choose the latter, you'll have a lot of cloud-to-cloud transfer options while doing it, smarter than the first two.

When using MultCloud for file migration, you can transfer files from one cloud to another and manage all your files on different clouds with a single login. In addition, if you are interested in other features in MultCloud, you can add other cloud disks for file sync, backup and remote upload operations, such as downloading torrent files directly to MEGA cloud.

MultCloud Supports Clouds

Multcloud Key Features