Why Backup Gmail Emails?
Having a local backup of your Gmail emails can be useful for various reasons. For example, it provides an additional level of protection against data loss in case of accidental deletion, hacking, or technical problems.
Meanwhile, having a backup ensures that you can access your emails even when you don't have an internet connection or if your Gmail account is temporarily inaccessible. This is especially important if you need to refer to an important email but don't have internet access.
In this guide, we will walk you through the best way to backup Gmail emails, ensuring that you always have a duplicate copy of your critical messages. Please, keep reading the following content to learn the details.
How to Backup Gmail Emails Normally
Google Takeout is a helpful exporting service offered by Google, which enables you to extract data from a range of Google products such as Gmail, Drive, Photos, and more. This service is particularly beneficial for individuals looking to make a backup of their data, transfer their information to a different service, or store a local copy of their files.
When you are wondering how to back up emails from Gmail, you can first utilize Google Takeout to export emails on your PC. Or, you can backup Gmail emails to hard drive by dragging backups from your PC and dropping them to your hard drive then.
Here’s how to backup emails in Gmail via Google Takeout:
Step 1: Head to Google Takeout and tick Mail only in the menu.
Step 2: Swipe down to hit the Next step button.
Step 3: Choose the file type, frequency, and destination and tap the Create export tab.
Step 4: It will cost some time to generating the exporting link, and you will receive an email notifying you when it’s finished. Just click on the downloading link in that email.
Step 5: Download the data on your PC then.
How to Backup Gmail Emails Efficiently
It is worth noting that Google Takeout has certain limitations and can only export a limited range of data, such as emails from a particular time frame. Consequently, it may be necessary to perform multiple exports to retrieve all the desired information. In case you need to export large number of emails, the resulting file size can be large, making it challenging to download and save the file.
In this situation, it is recommended to use a Google Takeout alternative, MultCloud. It is an excellent cloud file manager that provides users a platform to manage multiple cloud storage services (currently support) and mailboxes (will support at the end of May).
As a cloud file manager, MultCloud supports more than 30 cloud drives on the market, such as Google Drive, Dropbox, Dropbox Business, Google Photos, OneDrive, OneDrive for Business, Flickr, MEGA, SharePoint, and more. You can utilize this service to manage those cloud drives together, such as uploading, sharing, moving, downloading, copying, and more.
When it to managing emails, it will support Gmail, Outlook, and more. With this service, you can download a great many emails from Gmail at once only. Meanwhile, if you are tired of downloading emails manually, you can set up scheduled downloading so that emails can be saved to PDF files on your PC automatically.
Now, refer to the following part to learn how to backup Gmail emails via MultCloud:
Step 1: Sign up for an account on MultCloud via your email.
Step 2: Navigate to Add Email on the left sidebar. Then hit the Gmail icon to add and give MultCloud access.
Step 3: Click on Gmail and multi-select the emails you want to backup. Then hit the Download button on the upper side ribbon.
Next, you can choose to Save Attachments or not. After setting it, you can start the process by hitting the OK button.
This is how to backup emails on Gmail via MultCloud. As you can see, it is much easier and quicker than Google Takeout. And the resulting file is a PDF, which is more practical.
In the End
After reading the whole text, you now know how to backup Gmail emails in 2 simple solutions. One is using Google Takeout, and the other is to utilize MultCloud. Anyway, when you find it troublesome to download emails from Gmail, MultCloud can be your best choice.