How to Save Emails to OneDrive Automatically in 2023
How do I save Outlook emails to OneDrive? Whether you are an Outlook user or a Gmail user, this full guide can best help you save your emails and attachments to OneDrive with a few clicks.
May 18, 2023 | 4 minutes read
Can You Save Emails to OneDrive?
In today's digital world, emails play a crucial role in our personal and professional lives. However, relying solely on the email server for storing important messages can be risky. That's where cloud storage solutions like OneDrive come in handy. In this article, we will explore the various methods to save emails to OneDrive.
Why Save Email to OneDrive?
Emails are an integral part of our communication, containing valuable information, attachments, and important conversations. By saving emails to OneDrive, you can ensure their safety, accessibility, and longevity.
Accessibility and Portability
By saving your emails to OneDrive, you can access them from any device with an Internet connection. Whether you're using a desktop computer, laptop, tablet, or mobile phone, your emails are just a few clicks away.
Enhanced Security and Backup
Storing emails solely on an email server can be risky. OneDrive provides an additional layer of security and acts as a backup for your important messages. In case of accidental deletion, server issues, or hacking attempts, your emails will remain safe in OneDrive.
Collaborative Possibilities
OneDrive allows easy sharing of emails with others, making it ideal for collaborative work. Whether you need to share project-related emails with colleagues or provide access to specific messages to clients, OneDrive simplifies the process.
How to Save Emails to OneDrive: 2 Quick Methods
There are various methods for you to save your emails to OneDrive. The normal solutions for how to save an email to OneDrive are downloading & uploading or printing Gmail or Outlook emails to PDFs. These common methods are inefficient since you have to save your email to OneDrive one by one. Instead, here we find two easy ways for both Gmail and Outlook users to save emails and attachments to OneDrive with a few clicks.
Way 1. Save Gmail to OneDrive by Google Takeout
As for Gmail users, Google offers the Google Takeout tool to help you quickly export data from all the Google services like Drive, Photos, Mail, and Calendars to your Google Drive, Dropbox, OneDrive, Box, or your local device without manually downloading one by one. Therefore, you can use Google Takeout to save emails from Gmail to OneDrive.
Step 1. Open the Google Account website and log in with your Gmail account.
Step 2. Switch to the “Data and privacy” tab and move the screen to choose “Download your data”.
Step 3. Click “Deselect all” and choose “Mail” to export. If you don’t want to export everything from your Gmail, you can click All Mail data included > Include all messages in Mail to select Inbox and other data to export.
Step 4. Choose “Add to OneDrive” as the destination and set up the frequency, file type, and file size. Then click the button “Link accounts and create export” to log in to your Dropbox account. Then Google Takeout will start to export your Gmail to OneDrive as a zip file.
Tip: The exporting process will last from hours to days. But don’t worry, you will receive a notification email once the process is complete.
Way 2. Automatically Save Emails to OneDrive by MultCloud
The above method is only available for Gmail users. If you are an Outlook user or you don’t want your Gmail emails to be stored as a zip file in OneDrive, here you can use a Google Takeout alternative, MultCloud, to automatically save Gmail or Outlook emails and attachments to OneDrive or other cloud storage services via its new feature, Email Migration (coming soon before June).
- Email Migration: One-click save emails to clouds as PDF files.
- Email Download: Convert emails to PDFs and save them locally.
- Cloud Transfer: Fast data transfer, sync, or backup across clouds.
- Cloud Manage: Manage 30+ popular clouds in one safe place.
- Security: OAuth authorization, 256-bit AES, 10 high-speed threads.
Step 1. Create a MultCloud account on the official website and log in.
Step 2. Click the button “Add Cloud” and choose OneDrive or OneDrive for Business to log in. Then click “Add Email” and choose Gmail or Outlook to log in. Here we take Gmail as an example.
Step 3. Open the Email Migration function from the left, choose Gmail, its subfolder, or Gmail emails as the source, and choose a folder in OneDrive as the destination. Then turn on the Email Migration by clicking “Migrate Now”.
What’s more, MultCloud provides additional options for you to customize your Email Migration tasks.
In the “Options”, you can tick “Save Attachments” to automatically save email attachments to OneDrive. And the “Conversation Format” option will collect all the messages in an email into one conversation without repeated references.
If you don’t want to select emails one by one for migration but still only need to save some specific emails, you can use Email Filter to choose certain email identities for MultCloud to migrate emails that belong to your choices.
In the End
Learning how to save emails to OneDrive offers numerous benefits, including accessibility, enhanced security, and collaborative possibilities. By utilizing the methods mentioned in this article, you can easily save your emails to OneDrive and ensure their safety and longevity.
Besides, after saving your emails to OneDrive, you can also sync OneDrive to another cloud in real-time, one-way, or two-way via the Cloud Sync function of MultCloud. By doing so, your emails can be accessed and shared on any cloud you have.
