Can You Save Emails to OneDrive?

Add Save Emails to OneDrive
Add Emails to OneDrive

In today's digital world, emails play a crucial role in our personal and professional lives. However, relying solely on the email server for storing important messages can be risky. That's where cloud storage solutions like OneDrive come in handy. In this article, we will explore the various methods to save emails to OneDrive.

Why Save Email to OneDrive?

Emails are an integral part of our communication, containing valuable information, attachments, and important conversations. By saving emails to OneDrive, you can ensure their safety, accessibility, and longevity.

Accessibility and Portability

By saving Outlook emails to OneDrive or adding Gmail to OneDrive, you can access them from any device with an Internet connection. Whether you're using a desktop computer, laptop, tablet, or mobile phone, your emails are just a few clicks away.

Enhanced Security and Backup

Storing emails solely on an email server can be risky. OneDrive provides an additional layer of security and acts as a backup for your important messages. In case of accidental deletion, server issues, or hacking attempts, your emails will remain safe in OneDrive.

Collaborative Possibilities

OneDrive allows easy sharing of emails with others, making it ideal for collaborative work. Whether you need to share project-related emails with colleagues or provide access to specific messages to clients, OneDrive simplifies the process.

How to Save Emails to OneDrive by MultCloud [Best Way]

If you wonder how to save Outlook emails to OneDrive automatically or if you want to save your Gmail to OneDrive, here you can use a Google Takeout alternative, MultCloud, to automatically save Gmail or Outlook emails and attachments to OneDrive or other cloud storage services via its new feature, Email Migration. MultCloud supports Outlook, Gmail, and various clouds for transfer and data management.

  • Email Migration: One-click save emails to clouds as PDF files.
  • Email Download: Convert emails to PDFs and save them locally.
  • Cloud Transfer: Fast data transfer, sync, or backup across clouds.
  • Cloud Manage: Manage 30+ popular clouds in one safe place.
  • Security: OAuth authorization, 256-bit AES, 10 high-speed threads.

Backup Emails to OneDrive by Email Migration

Step 1. Create a MultCloud account on the official website and log in.

Step 2. Click the button “Add Cloud” and choose OneDrive or OneDrive for Business to log in. Then click “Add Email” and choose Gmail or Outlook to log in. Here we take Gmail as an example.

Add OneDrive to MultCloud
Add OneDrive to MultCloud

Step 3. Open the Email Migration function from the left, choose Gmail, its subfolder, or Gmail emails as the source, and choose a folder in OneDrive as the destination. Then turn on the Email Migration by clicking “Migrate Now”.

How to Save Emails to OneDrive in MultCloud
How to Save Emails to OneDrive in MultCloud

What’s more, MultCloud provides additional options for you to customize your Email Migration tasks.

In the “Options”, you can tick “Save Attachments” to automatically save email attachments to OneDrive. The “Conversation Format” option will collect all the messages in an email into one conversation without repeated references.

Email Migration Options
Email Migration Options

If you don’t want to select emails one by one for migration but still only need to save some specific emails, you can use Email Filter to choose certain email identities for MultCloud to migrate emails that belong to your choices.

Email Migration Filter
Email Migration Filter

How to Save Emails to OneDrive: 2 Manual Methods

There are various methods for you to save your emails to OneDrive. The normal solutions for how to save an email to OneDrive are downloading & uploading or printing Gmail or Outlook emails to PDFs. Here we find two simple ways for Gmail and Outlook users to save emails and attachments to OneDrive.

Way 1.  How to Save Gmail to OneDrive by Google Takeout

As for Gmail users, Google offers the Google Takeout tool to help you quickly export data from all the Google services like Drive, Photos, Mail, and Calendars to your Google Drive, Dropbox, OneDrive, Box, or your local device without manually downloading one by one. Therefore, you can use Google Takeout to save emails from Gmail to OneDrive.

Step 1. Open the Google Account website and log in with your Gmail account.

Step 2. Switch to the “Data and privacy” tab and move the screen to choose “Download your data”.

Open Google Takeout
Open Google Takeout

Step 3. Click “Deselect all” and choose “Mail” to export. If you don’t want to export everything from your Gmail, you can click All Mail data included > Include all messages in Mail to select Inbox and other data to export.

Save Gmail Emails to OneDrive via Google Takeout
Save Gmail Emails to OneDrive via Google Takeout

Step 4. Choose “Add to OneDrive” as the destination and set up the frequency, file type, and file size. Then click the button “Link accounts and create export” to log in to your Dropbox account. Then Google Takeout will start to export your Gmail to OneDrive as a zip file.

Export from Google Takeout to OneDrive
Export from Google Takeout to OneDrive

Tip: The exporting process will last from hours to days. But don’t worry, you will receive a notification email once the process is complete.

Way 2. Save Emails from Outlook to OneDrive by Printing

The above method is only available for Gmail users. If you are an Outlook user, you can just print your Outlook emails to PDFs and save them to your OneDrive. Here's how to do it.

Step 1. Log in to your Outlook on the website and open an email that you want to save to OneDrive.

Step 2. Click the three-dot button in the upper-right corner and choose "Print" in the dropdown menu.

Click Print in Outlook
Click Print in Outlook

Step 3. In the pop-up window, click "Print" again and choose the destination as "Save as PDF".

Step 4. Click "Save" and choose a place on your computer to save your Outlook PDF.

Save Outlook as PDF
Save Outlook as PDF

Step 5. Log in to the OneDrive Web and click "Upload" to upload your Outlook PDF to OneDrive.

Upload to OneDrive
Upload to OneDrive
Which Method is Better?
MultCloud Email Migration One-click migration between various services.
Google Takeout Compress all Gmail emails as a zip file and send them to OneDrive.
OneDrive Print Print a single email from Outlook to OneDrive through manual uploading.

In the End

Learning how to save emails to OneDrive offers numerous benefits, including accessibility, enhanced security, and collaborative possibilities. By utilizing the methods mentioned in this article, you can easily save your emails to OneDrive and ensure their safety and longevity.

Besides, after saving your emails to OneDrive, you can also sync OneDrive to another cloud in real-time, one-way, or two-way via the Cloud Sync function of MultCloud. By doing so, your emails can be accessed and shared on any cloud you have.


Are attachments included when saving emails to OneDrive?

Yes, when you save an email to OneDrive, the attachments within the email are usually included in the saved file on OneDrive.

Can I organize saved emails into folders on OneDrive?

Yes, you can create folders within your OneDrive account to organize your saved emails.

Is Internet access required to save emails to OneDrive?

Yes, you need an active internet connection to save emails to OneDrive since the emails are uploaded to your OneDrive cloud storage.

Can I access saved emails on OneDrive from any device?

Yes, you can access your saved emails on OneDrive from any device with internet access. OneDrive has apps for various platforms like Windows, macOS, iOS, and Android.

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Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

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