[Step-by-Step] How to Sync Outlook with OneDrive?

Quick Search:

• User Case: Can I Sync Outlook with OneDrive?
• Why Sync Outlook with OneDrive?
• How to Sync Outlook with OneDrive?
• Best Way to Sync Outlook Emails to OneDrive
• Conclusion
• FAQs

User Case:  Can I Sync Outlook with OneDrive?

Why Sync Outlook with OneDrive?

In a world where data is abundant and collaboration is key, integrating tools for streamlined communication and file management is essential. Microsoft's Outlook and OneDrive offer a harmonious solution for users seeking a cohesive experience that bridges email communication and file storage.

The integration between Outlook and OneDrive creates a seamless connection between your email and cloud storage. There are 3 main advantages of syncing Outlook with OneDrive:

1. Greater Accessibility to Files: By syncing Outlook with OneDrive, your attachments and files become readily accessible across devices. Whether you're on your computer, tablet, or smartphone, you can quickly retrieve important documents without the hassle of searching through emails.

2. Enhanced Data Security: OneDrive's robust security features complement Outlook's built-in protections. Your files are encrypted and stored in a secure cloud environment, reducing the risk of data loss due to hardware failures or other unforeseen events.

3. Collaborative Work Environment: Syncing facilitates collaboration by allowing multiple users to access, edit, and comment on documents simultaneously. This real-time collaboration enhances team productivity and ensures that everyone is on the same page.

How to Sync Outlook with OneDrive?

You can integrate Outlook's export and OneDrive's sync functions to indirectly realize data sync between Outlook and OneDrive. The following are the detailed operation steps.

Step 1. Install OneDrive: If you haven't already, download and install the OneDrive desktop app on your computer. You can find it on the Microsoft OneDrive website.

Step 2. Sign in to OneDrive: Open the OneDrive app and sign in with your Microsoft account. Make sure you use the same account that you use for Outlook.

Step 3. Choose Folders to Sync: By default, OneDrive will create a folder called "OneDrive" on your computer. You can choose which folders from your OneDrive account you want to sync with your computer. 

To do this, right-click the OneDrive icon in your system tray (usually located in the bottom-right corner of the screen) and select "Settings". Then, go to the "Account" tab and click on "Choose folders". Select the folders you want to sync.

Step 4. Enable Outlook Sync: To sync your Outlook data with OneDrive, you generally need to use a method like exporting your Outlook data to a .pst file and saving it in a folder that's being synced by OneDrive. Here's how:

a. Export Outlook Data: Open Outlook, go to the "File" tab, and select "Open & Export" > "Import/Export". Choose "Export to a file" and click "Next". Select "Outlook Data File (.pst)" and click "Next". Choose the items you want to export (e.g., Inbox, Contacts, Calendar, etc.), select the folder where you want to save the .pst file, and follow the prompts to complete the export process.

b. Save .pst File: Navigate to the folder where you saved the .pst file and ensure that it's within a folder that's being synced by OneDrive.

Step 5. Wait for Sync: OneDrive will start syncing the folders you've chosen, including the folder containing your exported .pst file. Depending on the amount of data and your internet connection speed, this might take some time.

Step 6. Access from Another Device: Once the syncing is complete, you can access your Outlook data from another device with the OneDrive app installed and signed in using the same Microsoft account.

Please note that the ability to directly sync Outlook data with OneDrive might vary depending on your version of Outlook and OneDrive, as well as any updates Microsoft has made since my knowledge cutoff in September 2021. Always refer to the official Microsoft documentation or support for the most up-to-date instructions and information.

Best Way to Sync Outlook Emails to OneDrive

Synchronizing Outlook emails to OneDrive using the above methods essentially requires you to continue to manually operate. For more convenient synchronization or backup of Outlook emails, you can try MultCloud which is the most advanced solution to sync emails from Outlook to OneDrive. This tool directly converts PST files into a PDF format to migrate emails from Outlook into OneDrive automatically. It also has multiple advanced and superior capabilities.

Step 1. Sign up for a MultCloud account with your email, or log in directly with your Google or Facebook account.

Step 2. Click "Add Email" and select Outlook to give MultCloud access to your Outlook account.

Step 3. Click "Add Cloud" and select OneDrive to give MultCloud access to your OneDrive account.

Step 4. In the "Email Migration" page, select the emails and destinations respectively, and click "Migrate Now".

Conclusion

Syncing Outlook with OneDrive revolutionizes the way you manage your emails, files, calendars, and contacts. This integration simplifies collaboration, enhances productivity, and ensures you're always in control of your data.

FAQs

1. Can I sync multiple Outlook accounts with OneDrive?

Yes, you can sync multiple Outlook accounts with OneDrive by configuring the OneDrive app for each account or using MultCloud.

2. Will syncing Outlook with OneDrive consume a lot of internet data?

The amount of data used depends on the size and frequency of your synced files. OneDrive is designed to be efficient in data usage.

3. Can I access my synced Outlook data offline?

Yes, you can access synced Outlook data offline through the OneDrive app, as long as the data has been previously synced.

4. Can I back up emails from Outlook to other clouds?

Yes, with MultCloud, you can easily backup Outlook emails to Google Drive, Dropbox, iCloud Drive or other popular clouds.