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Introduction: The Need for Secure File Sharing

In today's digital age, sharing files and collaborating on projects has become essential for individuals and businesses alike. However, it is crucial to ensure that sensitive information remains protected from unauthorized access. This is where secure file sharing services like OneDrive come into play.

Benefits of Using OneDrive for File Sharing

OneDrive is a cloud storage service provided by Microsoft, allowing users to store and access their files from anywhere with an internet connection. It offers a generous amount of free storage space and integrates seamlessly with other Microsoft products and services. Using OneDrive for file sharing comes with several advantages:

Convenience and Accessibility: OneDrive enables you to access your files from various devices, including computers, smartphones, and tablets. Whether you're at home, in the office, or on the go, you can easily retrieve and share documents with OneDrive with others.

Collaboration Made Easy: With OneDrive, collaborating on projects becomes effortless. You can share files and folders with colleagues, clients, or friends, allowing them to view, edit, or comment on the documents. Real-time collaboration fosters productivity and enhances teamwork.

Enhanced Security with Password Protection: To add an extra layer of security to your shared files and folders, OneDrive offers the option to set a password. This means that only those who possess the password can access the shared content, ensuring confidentiality and privacy.

Common Way for OneDrive Share with Password Protection

Sharing files and folders with a password on OneDrive is a simple process. Here's a step-by-step guide:

Step 1. Sign in to OneDrive

First, sign in to your OneDrive account using your Microsoft credentials. If you don't have an account, you can create one for free.

Step 2. Select the File or Folder to Share

Navigate to the file or folder you want to share and select it. Right-click on the selected item to reveal a drop-down menu.

Step 3. Choose the "Share" Option

From the drop-down menu, choose the "Share" option. This will open a sharing pane where you can configure the sharing settings.

Share Option in OneDrive
Share Option in OneDrive

Step 4. Configure Sharing Settings

In the sharing pane, you should choose the "Anyone with the link" option. You can also customize the permissions for each recipient, such as allowing them to edit or view-only.

Anyone With The Link Settings in OneDrive
Anyone With The Link Settings in OneDrive

Step 5. Enable Password Protection

To set a password for the shared file or folder, toggle the "Set password" option. Enter a strong password that you will share separately with the intended recipients. Make sure to use a combination of uppercase and lowercase letters, numbers, and symbols to create a robust password.

Step 6. Send the Sharing Link

Once you have configured the sharing settings and set a password, click on the "Apply" or "Send" button to generate a sharing link. You can then share this link with the recipients via email or any other preferred communication method.

Alternative Way for OneDrive Share with Password Protection

In addition to the above common method, there is a more convenient way to share files and folders on OneDrive with a password, which is to use the free cloud file manager --- MultCloud. With MultCloud, you can not only securely share data with others, but also use core functions to complete cloud-to-cloud data transfer, sync or backup. In addition, basic operations such as upload, download, delete, copy, and cut can also be easily implemented.

  • Perfect Integration: Manage up to 30+ cloud drives centrally.
  • Random Migration: Do one-time or incremental migration according to your own needs.
  • Real-time Sync: Provide 10 custom sync modes to simplify collaboration.
  • Smart Backup: Restore the backed-up data to the previous version at any time.
  • Email Migration: Easily save emails to a flash drive or cloud account.
  • Remote Upload: Directly download URLs, torrent files or magnet links to clouds.


Now, you can refer to the following steps to share OneDrive folders with password protection.

Step 1. Create a free MultCloud account. Alternatively, you can authorize login directly with your Google or Facebook account.

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Sign up

Step 2. Click the "Add Cloud" tab on the left navigation bar, then click its icon and follow the instructions on the next window to add OneDrive.

Add OneDrive
Add OneDrive

Step 3. Go to OneDrive and find the file or folder you want to share. After selecting the file or folder to share, right-click and select the "Share" tab.

Share Option on OneDrive
Share Option on OneDrive

Step 4. Then, you will be asked to choose the sharing mode. To use password protection, you need to select "Private Share" mode.

Step 5. Finally, you can create a share and copy the link. Here, you can choose to paste the link to whoever or wherever you like, or you can directly share the link to social media like Facebook.

Create Share to Copy Link
Create Share to Copy Link

Whether you want to share videos or pictures on OneDrive, you can do it easily with MultCloud. In addition, if you want to manage shared files, you can enter the "Shares" configuration on the left taskbar, for example, you can enable "Allow to Upload" to implement OneDrive file requests.



OneDrive provides a convenient and secure solution for sharing files and folders with password protection. By following the step-by-step process outlined in this article and leveraging the additional security features of OneDrive, you can ensure the confidentiality and privacy of your shared content. For more convenience, you can also use the cloud file manager --- MultCloud to quickly achieve OneDrive share with password protection.

FAQs (Frequently Asked Questions)

Q1: Can I share files and folders with people who don't have a OneDrive account?

A1: Yes, you can share files and folders with anyone, even if they don't have a OneDrive account. They can access the shared content using the provided sharing link.

Q2: How do I change the password for a shared file or folder?

A2: You cannot change the password for a shared file or folder directly. Instead, if you want to update the password, you need to stop sharing the content, reconfigure the sharing settings, and set a new password.

Q3: Can I track who has accessed the shared files and folders?

A3: OneDrive provides activity logs that allow you to see who has accessed your shared files and folders. You can review these logs to monitor the activity and ensure the security of your shared content.

Q4: Is OneDrive compatible with other cloud storage services?

A4: While OneDrive is a Microsoft service, it offers compatibility with various platforms and operating systems. You can access OneDrive files from Windows, macOS, iOS, Android, and web browsers.

Q5: Can I share password-protected files and folders on OneDrive with multiple recipients?

A5: Yes, you can share password-protected files and folders on OneDrive with multiple recipients. Each recipient will need to enter the password separately to access the shared content.

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