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Why Save Emails to Desktop?

By saving your emails to your desktop, you can conveniently access critical messages even when you are not connected to the internet. This is particularly beneficial when you have a weak internet connection or require immediate access to crucial information.

Meanwhile, saving emails to your desktop enables you to create a backup of essential emails, which safeguards them against loss due to technical problems. (Or, if you find your space on desktop is insufficient, you can also make Gmail backup emails to hard drive).

Anyway, it can be much more convenient if you store emails to desktop. In this blog, we will show you how do I save a Gmail email to my desktop in 2 simple ways. If you are interested, continue to read.

How to Save Emails to Desktop Manually

Thankfully, Gmail offers a built-in download feature that allows you to save emails from Gmail to your desktop normally. When you want to store an email to your PC, you can utilize the Download Message feature. Now, we will walk you through the detailed steps below:

Step 1: Sign in to your Gmail account on the web. Then locate the email you want to save.

Step 2: Open the email, then hit the 3 dots icon on the left side. Click on the Download Message button in the menu.

Download Message
Download Message

In this way, the email will be downloaded on your local desktop. If you have multiple emails to save, you can repeat steps above.

How to Save Emails to Desktop Automatically

Another way is to utilize a third-party service, MultCloud. This tool is smart and reliable, especially when you have a large number of emails and attachments to save. As a professional cloud file manager, MultCloud supports over 30 cloud drives on the market, and allows you to manage them in just one place.


In addition, MultCloud will launch its new feature on email. Specifically, it will empower you to save multiple emails from Gmail, Outlook, and other main mailboxes to local desktop at once. Meanwhile, you are able to set up scheduled download tasks based on your requirements. For instance, you can choose to download emails monthly, weekly, daily, or at a designated time.

Tip: This feature is about to release at the end of May, 2023.

Now, read the following content to learn how to save emails to desktop as soon as possible via MultCloud, and we will take Gmail emails as an example:

Step 1: Register an account on MultCloud.

Step 2: Press the Add Email on the left sidebar. Then, hit the Gmail icon to add by following its on-screen instructions.

Add Gmail
Add Gmail

Step 3: Head to Gmail and multi-select the emails you want to save. How do I save an email attachment to my desktop? Well, you can simply tick Save Attachments in the pop-up window. Finally, press the OK button.

Save Attachments
Save Attachments

MultCloud will generate PDF files for you. Then you can place them into a special folder. When you need to access those important emails without a connection, you can use head to your local path to visit them simply.

In the End

That’s all about how to save emails to desktop with ease. In a word, if you don’t want to use any third-party service, you can use the built-in download feature on mailbox. When you intend to download multiple emails, then MultCloud can be your first choice.

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