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User Case: Saving Multiple Emails as PDF - Have I Gone Crazy?


Years ago I was involved in a lawsuit and had to produce all emails to/from/about a particular person. Somehow I did this using Gmail. Now I need to do this again. However, I don't see any way to do that anymore. When you search Google for how to do this most hits seem to be: How to save outlook emails as PDF How to save an individual email as a PDF Using some 3rd party app plugin like Cloud HQ (which doesn't seem to work well) Is it really the case that you can't select a bunch of emails in Gmail and save them as PDF? It seems like it would be a pretty common thing to need to do. Anyone have any tips?”

- Question from Reddit

Why Export Gmail Emails to PDF?

Sometimes, users need to make Gmail export emails to PDF due to various reasons. For instance, if you receive an email about taxes, it may be easier and safer to find it later when it’s stored on your PC. Simply, when users receive important emails with vital attachments, it is essential to save them as PDF formats so that they can access them in the future quickly.

In the following content, we will show you how to convert Gmail to PDF format in 2 simple and easy solutions. After reading, you can choose the right method according to your requirements.

How to Export Gmail Emails to PDF [Manual]

If you only want to export one single email from Gmail to PDF, you can simply use the built-in Save to PDF feature. And this is what you should follow:

Step 1: Sign in to your Gmail on the web.

Step 2: Locate and access the email you want to save as a PDF, then hit the Save icon on the top ribbon and choose the Save to PDF button.

Save to PDF
Save to PDF

Step 3: Then, it will be downloaded as a PDF file on your computer.

Email Downloaded as PDF
Email Downloaded as PDF

How to Export Multiple Gmail Emails to PDF [Auto]

If you want to export all Gmail emails to PDF, undoubtedly, it would be cumbersome when you choose to save emails on Gmail to PDF manually. To make it easier, you can utilize a professional and excellent cloud file manager – MultCloud.


It is a web-based service that allows you to manage multiple cloud drives and email boxes, including Google Drive, OneDrive, SharePoint, iCloud Photos, Google Photos, Flickr, MEGA, Dropbox, Dropbox Business, OneDrive for Business, Google Workspace, SugarSync, Gmail, and so on. After adding Gmail to MultCloud, you can access and manage emails from Gmail easily and quickly.

Tip: The exporting to PDF feature is coming at the end of May. Please wait patiently.

Why use MultCloud to export emails from Gmail to PDF format? Here’re some detailed virtues:

  • FREE and Easy to Get Started. MultCloud has a simple interface, displaying main features on the left navigation pane, and you can manage your clouds and email boxes for free.
  • Scheduled Exporting. MultCloud offers the ability to set up automatic exporting when you intend to make Gmail export emails to PDF. And there are 4 options to choose from, such as exporting at a specific time.
  • Multiple Select to Download. Different from the built-in Save to feature on Gmail, MultCloud enables you to download multiple emails to PDFs so that you can save as many emails (including attachments) as you want.

Now, follow the steps below to learn how to export Gmail emails to PDF via MultCloud:

Step 1: Create an account on the official site of MultCloud by your email. Or, you can sign in with your Google/Facebook account directly.

Sign Up
Sign Up

Step 2: Press the Add Email button on the left sidebar. Then hit the Gmail icon to add and give MultCloud permission by following what is shown on your screen.

Add Gmail
Add Gmail

Step 3: Now, head to Gmail, select the email you want to save as a PDF, and hit the Download button on the upper side taskbar.

Download from Gmail
Download from Gmail

Name your downloaded email and customized your download settings. In this way, the email can be saved as a PDF format on your PC.

Download Settings
Download Settings

In the End

That’s all about how to export Gmail emails to PDF format. Anyway, if you only have a single email to save as PDF, you can use the built-in Save to feature. If you want to export multiple emails, then MultCloud can be helpful.

On top of exporting emails to PDFs, it allows you transfer and sync data from one cloud drive to another with ease as well. For instance, you are able to transfer all Google Drive files from one account to another in a hassle-free way.

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