Gmail Overview

Gmail is a popular web-based email service provided by Google. Launched in 2004, it offers users a convenient platform to send, receive, and manage emails. With its intuitive interface and powerful features, Gmail has become one of the leading email service providers globally.

Did you notice the Gmail All Mail and Inbox folder? What is the difference between Inbox and All Mail in Gmail? Here comes the topic of today, let’s get started to find Gmail Inbox and All Mail differences.

Gmail Inbox And All Mail Differences
Gmail Inbox And All Mail Differences

Why Does Gmail Have All Mail and Inbox?

Gmail Inbox

Gmail's Inbox is to provide users with a focused and organized view of their most recent and relevant emails. It is the primary folder where incoming emails appear and is designed to help users manage their day-to-day communication efficiently.

The Inbox acts as a filter that prioritizes emails based on various factors, including the sender, subject, and user behavior. By default, Gmail's Inbox separates emails into different categories such as Primary, Social, Promotions, Updates, and Forums. This categorization helps users quickly identify and navigate through different types of emails, ensuring that important messages are not overlooked.

Gmail's Inbox also offers features like snoozing, archiving, and labeling, allowing users to customize their email management according to their preferences and workflow.

In summary, Gmail's Inbox is to provide users with a focused and organized view of their most recent and relevant emails. Ultimately aiming to enhance productivity and streamline communication.

Gmail All Mail

Gmail's "All Mail" is a comprehensive repository for all emails in your Gmail account. It is essentially an archive that stores every single email ever received or sent, including Inbox, regardless of its current status.

Unlike the Inbox, which displays recent and relevant emails, the All Mail folder holds a complete record of all correspondence. It includes not only the emails in the Inbox but also those that have been archived or labeled.

The purpose of the All Mail folder is to provide users with a centralized location where they can access and retrieve any past email whenever needed.

Therefore, you can use Gmail All Mail and Inbox accordingly for different purposes, which makes you manage emails easier. By the way, you might want to know what happens if I delete the All Mail folder in Gmail, click to get answers.

Differences Between Gmail Inbox and All Mail

Gmail All Mail vs. Inbox, what’s the difference? First of all, we conclude with a chart listed below about the primary differences between Gmail All Mail and Inbox.


Gmail All Mail



Archive all emails, including sent and received

Receive and manage new incoming emails



All emails, including read and unread

Unread emails and those in the primary inbox



No specific categorization or filtering

Emails organized based on labels and filters



Includes all emails, may consume more storage

Only contains new emails, saves storage space



Comprehensive email history

Current and active email conversations



Equal importance to all emails

Emphasizes new and unread emails



Accessible through the "All Mail" label

Easily accessible in the primary inbox



No specific notifications for All Mail

Notifications for new emails in the inbox



Used for reference or retrieving old emails

Focuses on immediate action and response



Emails stay in All Mail unless permanently deleted

Emails may be moved, deleted, or archived


It is important to note that while an email may reside in the All Mail folder, it may not necessarily be displayed in the Inbox. Archiving an email removes it from the Inbox but retains it in the All Mail folder.

If you prefer to archive emails from Gmail, All Mail is your destination for the operation. If you would like to manage your new emails from Gmail, Inbox helps you a lot because it automatically filters for you.

How to See All Mail and Inbox Emails in Gmail?

Here you can find the steps to view emails from All Mail or Inbox in Gmail:

1. Please log in to your Gmail account.

2. Click Inbox on the left side, and you can view the emails that you received, including the new emails.

Gmail Inbox
Gmail Inbox

3. Hit All Mail from the left control panel, all emails from Gmail will be listed.

Gmail All Mail
Gmail All Mail

Notes: As a matter of fact, archiving email only moves the emails to All Mail, which is not deleted from Gmail, and it still occupies the Gmail storage space. So, you can’t archive emails in Gmail to save space. Most importantly, the deleted emails still take up space after deleting emails from Gmail unless you permanently delete them.

Take A Backup of Gmail Emails in Advance

Taking a backup of Gmail emails is a wise decision if you have a lot of important emails in Gmail. You can restore emails immediately if your Gmail emails get lost.

So, the powerful cloud file manager - MultCloud comes here to help. With its powerful features and intuitive interface, MultCloud empowers you to effortlessly back up and organize your Gmail data, ensuring peace of mind and easy access to your important emails.

MultCloud has the ability to migrate Gmail emails with all attachments to local computer, or other clouds directly, the supported clouds include Google Drive, OneDrive, Dropbox, MEGA, OneDrive for Business, Dropbox for Business, Google Workspace, and many more.

★ With MultCloud, you can enjoy the following benefits:
Migrate all labels from Gmail at a time;
No manual download is needed;
Migrate all information from Gmail email, like senders, receiver, format, style, timestamp, and everything.
All emails will be migrated to OneDrive if you choose the Gmail root directory as the source, like All Mail, Inbox, Spam, Trash, unread, important, and all other emails labeled.


Here we will show you the steps to backup All Mail emails from Gmail to OneDrive via MultCloud (And you can choose the important emails or others to backup):

Step 1: Sign up for a MultCloud account and log in.

Sign Up for MultCloud
Sign Up for MultCloud

Step 2: Add your Gmail and OneDrive accounts to MultCloud by clicking Add Email or Add Cloud on the left.

Add Gmail
Add Gmail

Step 3: Hit Email Migration and select Gmail All Mail as the source and OneDrive as the destination.

Migrate Gmail to OneDrive
Migrate Gmail to OneDrive


  • Options is able to set up the migration settings, like save attachments, hide or unhide conversation format, email notifications, and more.
  • The Schedule allows you to migrate Gmail emails daily, weekly, or even monthly, which is very useful to perform unattended tasks.
  • Email Filter permits you to filter emails according to the From, To, Date, Has attachment, and Is unread options to migrate only the emails you’d prefer.

Step 5: Hit the "Migrate Now" button to initiate the backup process.

Important: You have up to 50 email-to-PDF conversions while migrating. And you can unlock unlimited email to PDF conversions if you upgrade to advanced plans.

With just a few simple steps, MultCloud ensures that all your emails in the "All Mail" folder are securely backed up to your OneDrive storage. No more worrying about accidental deletions or lost emails. The email-to-PDF converter - MultCloud empowers you to take control of your Gmail data and provides you with the peace of mind of knowing that your valuable emails are safely backed up.

Don't miss out on the opportunity to streamline your Gmail management and protect your important data. Choose MultCloud today and experience a seamless and efficient way to back up and manage your Gmail with ease.

The End

Now, you have got an idea about Gmail Inbox and All Mail differences. The main differences between the Inbox and All Mail lie in their functionality and purpose. The Inbox focuses on recent and relevant emails, offering organization and categorization features, while the All Mail folder retains a complete record of all correspondence, making it ideal for reference and retrieving older emails.

To make your Gmail email safe, it’s wise to backup your important Gmail emails to your local computer or other clouds you’re currently using.

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