Can I Convert My Gmail to Google Workspace?

Migrate Email from Gmail to Google Workspace
Migrate Gmail to Google Workspace

Of course, you can convert Gmail to Google Workspace. But before we delve into the migration process, let's first explore the benefits of moving Gmail to Google Workspace:

  • Enhanced Collaboration: Google Workspace offers a suite of productivity tools, such as Google Docs, Sheets, and Slides, which allow real-time collaboration and seamless file sharing among team members.
  • Professional Email: Google Workspace provides a professional email address with your custom domain, giving your business a more credible and professional image.
  • Ample Storage: With Google Workspace, you get significantly more storage space compared to a regular Gmail account, ensuring that you seldom meet the email mailbox full problem.

Migrate Gmail to Google Workspace via MultCloud [2 Easy Ways]

Although MultCloud is well-known for its cloud-to-cloud transfer functions, it also releases some helpful email-to-cloud functions to better manage your multiple clouds on one platform. Among all the functions, Email Migration and Email "Copy to" can do much help to migrate email to Google Workspace whether from Gmail or Outlook. You can not only choose which one to try with their steps but also the following brief difference illustrations.

Email Migration: 

  • Automatically transfer Gmail or Outlook emails to Google Workspace as PDFs and with selection. If you need, it can also transfer Gmail and Outlook emails to Google Workspace in one task.
  • To automate the task, you can apply the "Schedule" to set a fixed start time for the migration task. When the time arrives, the emails will be automatically moved to Google Workspace.
  • Unlike the other solutions that can only import all the emails to Google Workspace, Email Migration supports migrating with selection. You can use the "Filter" to choose your desired ones with the email senders, recipients, dates, unread or not, and with attachment or not.

Email "Copy to":

  • Since MultCloud is designed to manage your different clouds and email clients with one app, you can directly copy the Gmail emails and paste them into Google Workspace on MultCloud. You don't have to create a migration task this time. Also, the emails will be converted into PDFs before they are pasted into Google Workspace.
  • Instead of migrating Gmail and Outlook emails to one cloud in a task, "Copy to" is used to migrate emails from one email client to multiple clouds. That means you can migrate Gmail to Google Workspace, Dropbox, and Google Drive at the same time.

Way 1: Transfer Gmail to Google Workspace via Email Migration

Step 1: Sign up for a free account on the MultCloud website.
Step 2: Click “Add Email” and the Gmail icon. Then log in to the Gmail account and allow MultCloud to access your Gmail. Also, click “Add Cloud” and the Google Workspace icon to add Google Workspace.
 Add Gmail
 Add Gmail

Note: When you add Google Workspace, you can choose to add the personal account or the organization account. If you are the admin and want to access all the accounts in your organization, you will first domain install the MultCloud app and then access the organization account.

Access Google Workspace Organization
Access Google Workspace Organization

Step 3: Tap “Email Migration” and select Gmail and Google Workspace.  Then, set the "Schedule" or "Filter" if you want and click the “Migrate Now” button to initiate the process.

 Migrate Gmail to Google Workspace
 Migrate Gmail to Google Workspace

Note: If you need to migrate from Gmail to Google Workspace in quantities, you can choose to buy a higher plan to migrate up to 200 emails as PDFs at once. Or, you can convert 50 emails per month as a free user.

Way 2: Gmail Emails move to Google Workspace via "Copy to"

Step 1: Enter Gmail on MultCloud after you add Gmail and Google Workspace to MultCloud.

Step 2: Open one of the folders and select the emails or tick the box next to “From” to select all the emails. Then click “Copy to” in the upper bar and choose Google Workspace. Finally, tap on “OK” to start moving.

Move Gmail Emails to Google Workspace
Move Gmail Emails to Google Workspace

Migrate Gmail to Google Workspace via Google Data Migration Service

Google also provides a Data Migration Service to simplify the email migration task. Although using Data Migration Service can truly solve the migration problem, it will take much time to finish the task and the steps are complex for common users to follow. Here the post will try to explain the steps in an easy way and you can refer to the steps below.

Step 1: Enter Google Admin Console and log in to your account.

Step 2: Click “Account” in the left sidebar and choose “Data Migration”. Then click “SET DATA MIGRATION UP”.


Step 3: Choose “Gmail” in Migration Source and tap the “START” button to enter the next interface.

Choose Gmail as Migration Source
Choose Gmail as Migration Source

Step 4: Select your preferred “Migration Start Date” and the “Migration Options”. Then click “SELECT USERS”.


Step 5: Tap “Add user”, enter the source Gmail email address, and click “AUTHORIZE”. Then you will log in to that Gmail account and allow Data Migration Service to access this account. When a code appears, copy it.

Enter Source Email
Enter Source Email

Step 6: Paste the code, enter your Google Workspace email address, and click “START”. Now, you finish your operations to migrate emails to Google Workspace by Data Migration Service.

Start the Migration Process
Start the Migration Process


The 3 ways shown above are free and effective to migrate Gmail to Google Workspace. But after comparing the steps of these 3 ways, you will find that using MultCloud to do so can save more time and energy. Also, using MultCloud can avoid entering information mistakenly in the blanks which may lead to incorrect navigation.

If you have not only one Google Workspace and want to transfer files from one Google Workspace to another, you can also achieve that on MultCloud. But this time, you need to use Cloud Transfer rather than Email Migration which is specially designed for cloud-to-cloud file transfer.

Will I lose any of my emails or data during the migration process?
No, the migration process is designed to ensure that all your emails are transferred to Google Workspace seamlessly. However, it is recommended to perform a backup of your Gmail data as an extra precautionary measure.
How long does the migration process usually take?
The duration of the migration process depends on factors such as the size of your mailbox and the speed of your internet connection. For smaller mailboxes, the process can be completed relatively quickly, while larger mailboxes may take more time.
Can I continue using Gmail after migrating to Google Workspace?
After you migrate Gmail to Google Workspace, your Gmail emails will be moved to Google Workspace. However, you will still be able to access your emails and use Gmail's interface.
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