Mastering Dropbox Gmail Extension: A Step-by-Step Guide
This post is clear coaching for installing and using the Dropbox extension for Gmail. Surely you can master the method by the specific steps shown in the post. Also, the post will provide you with the best alternative to make Dropbox Gmail Integration.
May 22, 2023 | 4 minutes read
What is Dropbox for Gmail?
Dropbox for Gmail is an extension that supports sharing and saving files without leaving the Gmail interface. With this extension, you can directly share Dropbox files with Gmail. Also, you can use it to save email attachments to Dropbox easily without downloading and uploading. Besides, if you are the admin of a Dropbox for Business account, you can enable this extension for your team members which enhances the collaboration of your team.
How to Install and Use Dropbox Gmail Extension
After having a basic impression of the Dropbox for Gmail extension, the post would like to respectively tell you the steps for installing and using this extension. The steps are easy to follow, so you won’t fail to master them.
Add Dropbox for Gmail Chrome Extension
Step 1: Open Gmail and click the “+” icon in the right bar.
Step 2: Enter “Dropbox for Gmail” in the search bar and tap “Install”. Then click “Continue” in the pop-up window.
Step 3: Log in to your Dropbox account, scroll down the page until you see “Allow” in the lower-right corner, and click on it. If you find the “Install” icon becomes “Uninstall”, it means you have successfully integrated Dropbox and Gmail with the extension.
Note: If you want to remove the Dropbox Gmail extension, you can follow the steps: Open Gmail > Click the Dropbox icon in the right bar > Tap the 3-dots icon > Choose “Manage add-on” > Click “Uninstall”.
Use Dropbox Chrome Extension Gmail to Save Gmail Attachment to Dropbox
Step 1: Enter Gmail and open one of your emails.
Step 2: Click the Dropbox icon the in the right sidebar and click “SIGN IN” or “CREATE AN ACCOUNT” to log in to your Dropbox account.
Note: If you can’t see the Dropbox icon, it is possible that you don’t extend the sidebar. At this point, you should click the arrow icon in the lower-right corner to extend it.
Step 3: Select an attachment in the email and a Dropbox folder in the Dropbox Gmail extension. Then click “Save” and the file will be uploaded to your Dropbox.
Share Dropbox File with Gmail by Dropbox Gmail Extension
Step 1: Open Gmail and click “Compose” in the upper-left corner.
Step 2: Tap the Dropbox icon and select a file that you are willing to share.
Step 3: Enter the recipient and subject, and click “Send”. Then that Dropbox file will be shared with others via Gmail.
Bonus Tip: Best Alternative to Dropbox Gmail Extension - MultCloud
There may be a possibility that you can’t use the Dropbox for Gmail extension in Gmail but you want to share Dropbox files with others or save Gmail emails to Dropbox. At this point, you can use MultCloud to help you out. MultCloud is used to manage your multiple cloud drives and it is about to release some new functions for managing email servers. You can use Cloud Share and Email Migration to easily and quickly solve these 2 problems.
Let’s see why MultCloud can be the best alternative to Dropbox Gmail extension by using it to share and move files.
Move Gmail Emails to Dropbox as PDFs via MultCloud
Step 1: Enter MultCloud and get a MultCloud account.
Step 2: Add Gmail by clicking “Add Email” and the Gmail icon. Then log in to your Gmail account in the pop-up window. Also, repeat similar steps for adding Dropbox to MultCloud.
Step 3: Click “Email Migration” and choose Gmail and Dropbox in the boxes. Then tap “Migrate Now” and the emails will be transferred from Gmail to Dropbox.
Note: If you don’t want to manually run the migration process, you can use Email Schedule to set a frequency for MultCloud to move emails to Dropbox automatically.
Migration Settings:
Save Attachments: If you tick this box, all the attachments will be migrated along with their emails.
Conversation Format: If there are several messages in one Gmail, they will be listed individually in the PDF.
Save the last message only: It will only list the last message and the other messages will be displayed as the quotation.
Share Dropbox Files on MultCloud
Step 1: Open Dropbox in the left sidebar and select files that you want to share with others after you have a MultCloud account and add Dropbox to it.
Step 2: Click “Share” in the upper menu bar and choose “Share with MultCloud” or “Create a Transfer” to get a shared link. Then all you need to do is sending the link to others.
Note: If you want to share Dropbox files with passwords, “Private Share” in “Share with MultCloud” is recommended.
Bonus Tip: MultCloud vs Dropbox Gmail Extension
This section is a brief comparison of MultCloud and Dropbox for Gmail extension. You may choose a preferred one to use by this comparison.
- Sharing: MultCloud allows you to share a folder with others while the Dropbox for Gmail extension can only share one file at the same time.
- Transfer: MultCloud transfers emails with/without attachments but the Dropbox for Gmail extension only transfers the attachments.
- Convert to PDFs: MultCloud will convert the Gmail emails into PDFs before they are transferred to Dropbox. However, the Dropbox extension can’t realize it.
Conclusion
Till now, you must know how to install and use the Dropbox Gmail extension to share and save files. It is true that this extension can bring Dropbox Gmail integration, but the functions are limited. So, you can use MultCloud as an alternative. MultCloud can not only do the same things as the Dropbox for Gmail extension but also achieve the tasks in a more convenient way like migrating Gmail to Dropbox in batch.
Additionally, if you have other needs for cloud-to-cloud migration, you can also use MultCloud. There is a function called Cloud Transfer which is designed to move files from one cloud to another cloud such as moving Google Drive files to Dropbox. By Cloud Transfer, you can quickly transfer files without downloading any app or files to a local position.
