Why Convert Gmail to PDF?

Save a Gmail Email as a PDF
Gmail to PDF

Converting Gmail emails to PDFs can bring us a lot of benefits. In this section, we will list 4 main reasons why we should save Gmail as a PDF. 

  • Portability: Different email servers may export emails in different formats. For example, Outlook exports emails in PST format and some users don't want to save the PST files but PDFs since they are more compatible. It is the same as Gmail emails. 
  • Original Format: Saving emails as PDFs can preserve emails in their original format. That means if you download emails as PDFs, you don’t have to worry about your email formats being messed up which may lead to semantic confusion.
  • Easy Sharing: PDFs can be easily shared with others and others can read and save them conveniently.
  • Better Managing: When you save Gmail as a PDF, you can rename that PDF according to your need and put it in the folder that is specially designed for the same assignment.

Therefore, it is necessary to convert Gmail emails to PDF and the following sections will show you how to do that simply.

Convert Gmail to PDF via MultCloud

If you have a lot of emails to convert to PDF, you can use MultCloud to help you quickly solve that problem. MultCloud is famous for managing multiple cloud drives and recently it released new functions for managing emails. To batch-transform Gmail emails to PDF, you can use Email Migration or Email Download on MultCloud. Email Migration is used to transfer email servers to cloud drives like Gmail to Dropbox while Email Download is used to download emails to a local position.

Way 1: Save Multiple Emails as PDFs Gmail by Email Download

This method is offered for exporting Gmail emails to a local position as PDF. There is a hint for you. By Email Download, if you choose more than one email to export, the emails will be involved in a package but also obey the rule: one email, one PDF.

Step 1: Sign up for a MultCloud account.

Step 2: Add Gmail to MultCloud. First, click "Add Email" and choose the Gmail icon. Then log in to your Gmail account. 

Add Gmail to MultCloud
Add Gmail to MultCloud

Step 3: Open the folders in Gmail and select the emails that you want to download. Then, click “Download” in the upper bar and adjust the "Download Settings". After you complete the settings, click “OK”. Till now, all you have to do to convert Gmail to PDF is finished and you can check your computer to see if the emails are there.

Email Download Settings
Email Download Settings

Download Settings:

  • Save Attachments: The attachments will be downloaded along with your selected emails.
  • Conversation Format: Every dialogue in one email will be listed individually without repeated references.
  • Save the last message only: Only the last message in one email will be shown individually and others will be listed as quotations.

Note: If you have masses of emails to be converted to PDF, the free 50 pieces of emails per month may be not enough. So, you can upgrade to a paid plan and convert emails without limitation. Also, the premium can transfer up to 200 emails at once and enjoy all the paid features.

Way 2: Save Gmail as PDF to Cloud by Email Migration

If you want to convert Gmail to PDF and save the emails in a cloud drive, this way is your best choice because you don’t need to download and upload for the transfer. You can even schedule the migration so that your emails can be automatically updated in the cloud to which you choose to transfer.

Step 1: Enter MultCloud and get a new MultCloud account by clicking “Get started for free”.

Step 2: Click “Add Email” and choose Gmail to add it to MultCloud. Then click “Add Cloud” and choose Google Drive (for example) to add a cloud to MultCloud.

Add Google Drive
Add Google Drive

Step 3: Open “Email Migration” and select Gmail in the left box and Google Drive in the right box. Finally, click “Migrate Now” and your Gmail emails will be moved to Google Drive in PDF format.

Migrate Gmail to Google Drive
Migrate Gmail to Google Drive

Note: You don’t have to pick out your desired emails manually if you use the Filter feature. Email sender, recipient, date, attachment, and status are allowed to choose in Filter.

Email Filter
Email Filter

Convert Gmail to PDF via Gmail Print

If you only have a few emails to convert, you can try the common way to convert emails via Gmail Print. It can be used on both phones and computers. But using Gmail Print, you can only one email into a PDF at once. If the number of emails that need to be converted is huge, using these ways may be annoying. 

Way 1: Convert on Computer

Step 1: Open the Gmail website and log in to your account.

Step 2: Enter Inbox and open your desired email. Then click the print icon in the upper-right corner or “Print” in the menu.

Select Print
Select Print

Step 3: Change the Destination to “Save as PDF” and click “Save”. Then choose a local position to store the PDF and click “Save”. Your emails will be existed in that local position in PDF format soon.

Choose Save as PDF
Choose Save as PDF

Way 2: Convert on iPhone

Step 1: Open the Gmail app on your device and locate the email that you want to save as a PDF.

Step 2: Access the options menu represented by three dots in the upper-right corner and select "Print all" in the menu.

Click Print All
Click Print All

Step 3: Tap on the "Share" icon located at the top right corner of the screen. Then, select "Save to Files" and choose a folder to save these files. After all the operations, you can check the PDF files in the "Files" app on your iPhone.

Check Print Options
Check Print Options


The 4 ways all deserve to be tried to convert Gmail to PDF. If you want to convert emails into PDFs without printing, you may try MultCloud instead and it won't let you down.

Also, other functions on MultCloud are worth using such as Team Transfer, Cloud Sync, Cloud Backup, and so on. Any cloud-to-cloud problem can be effortlessly solved through MultCloud like how to backup iCloud Photos to Google Photos. You can get the best solution on MultCloud which even allows you to restore files in different versions.

How do I convert Outlook attachments to PDF?
MultCloud now supports adding Outlook. So, you can also use MultCloud Email Download to export Outlook emails as PDFs or use Email Migration to save emails to a cloud in PDF format. The steps are the same as converting Gmail to PDF.
Why can't I download PDF from Gmail?
If you can't download a PDF from Gmail, it may be due to issues like a poor internet connection, insufficient storage space, or a problem with the PDF file itself. Ensure a stable connection, clear storage, and try again.
Why is save as PDF not working in Gmail?
If "Save as PDF" is not working in Gmail, it may be due to browser issues, such as outdated software or extensions. Try using a different browser, disabling extensions, or clearing browser cache to resolve the problem.
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