Can You Backup Your Email to Dropbox?

Email Backup to Dropbox
Email Backup to Dropbox

We rely on emails to communicate, share important documents, and store valuable information. However, the risk of losing critical emails due to accidental deletion, hardware failure, or malicious attacks is a constant concern. To address this, the concept of backing up emails in a safe place has gained significant importance.

In this article, we will explore the process of backing up email to Dropbox with a step-by-step guide for you to successfully protect your emails in Dropbox.

Why Backup Email to Dropbox?

Emails often contain critical information, such as business contracts, financial records, or sentimental conversations. Losing access to such data can have severe consequences. Additionally, email platforms may not guarantee permanent storage, and messages can be deleted after a certain period. Therefore, backing up your emails provides an extra layer of protection, allowing you to retain important data for the long term.

  • Accessibility and Synchronization: Dropbox offers seamless access to your email backups from any device with an internet connection. It synchronizes your files across multiple devices, ensuring you can retrieve your emails whenever and wherever you need them.
  • Data Security: Dropbox employs advanced security measures, including encryption and secure data centers, to protect your backups. By leveraging Dropbox's infrastructure, you can rest assured that your email data is stored securely.
  • Collaboration: With Dropbox, you can easily share your email backups with others, making collaboration more efficient. This is particularly useful in scenarios where multiple team members need access to shared email data.
  • Storage Scalability: Dropbox provides various storage plans, allowing you to scale your backup needs as your email data grows. Whether you have a small personal email account or manage a large organization's emails, Dropbox offers flexible storage options to accommodate your requirements.

How to Backup Email to Dropbox: 2 Simple Solutions

Since you can benefit a lot from backing up your emails to Dropbox, here are two efficient methods that may help you figure out how to back up emails to Dropbox without any difficulty.

If you are a Gmail user, the first method of backing up by Google Takeout is worth trying. However, whether you are a Gmail, Outlook, or Office 365 Mail user, the second method of backing up by MultCloud Email Migration will always help you back up emails and attachments to Dropbox in a single or batch with one click.

Way 1. Backup Gmail to Dropbox via Google Takeout

Google Takeout, a free tool, is designed for exporting various types of Google data to create backups. This versatile tool supports a wide range of data, including emails, Drive content, calendars, browser bookmarks, YouTube activities, etc. With Google Takeout, you can conveniently preserve and secure 51 different types of data, ensuring that your valuable information remains safe and accessible.

Step 1. Go to the Google Account web and log in with your Google account.

Step 2. Click Data and privacy > Download your data to open the Google Takeout tool.

Open Google Takeout
Open Google Takeout

Step 3. Click “Deselect all” and move down to choose “Mail”. You can open the “All Mail data included” menu and deselect “Include all messages in Mail” to choose specific data in Gmail to backup. After that, move to the bottom of the page to click “Next step”.

Backup Gmail Emails to Dropbox via Google Takeout
Backup Gmail Emails to Dropbox via Google Takeout

Step 4. Change the destination of your Gmail backups to “Add to Dropbox”. Then choose the frequency, file type, and file size of your backups. Now just click “Link accounts and create export” in the lower-right corner.

Upload Gmail Emails to Dropbox
Upload Gmail Emails to Dropbox

Step 5. Log in to your Dropbox account to link it to Google Takeout. Then Google Takeout will export your Gmail emails into a zip file and transfer it to your Dropbox. This process would take from hours to days to back up your Gmail data to Dropbox.

Way 2. Backup Email to Dropbox via MultCloud Email Migration [Efficient]

The above method is only suitable for Gmail users. If you want to solve the problem of how to backup Outlook emails to Dropbox or you don’t want your emails to be combined into a compressed file which is inconvenient for email management, you can use a third-party email backup service, MultCloud.

  • Email Migration: One-key move emails and attachments to clouds.
  • Email Download: Convert emails as PDFs to hard drive/local device.
  • Cloud Transfer: Superfast transfer/backup/sync data across clouds.
  • Cloud Management: Access and manage all clouds in one place.
  • More: 256-bit AES, OAuth authorization, 2-step verification, etc.

MultCloud can help you easily backup emails and attachments from Gmail, Outlook, or Office 365 Mail to Dropbox, Google Drive, and other 30+ clouds as PDF files through MultCloud’s new function, Email Migration (coming soon before June 2023).

Step 1. Create a MultCloud account on the official website.

Step 2. Click the “Add Cloud” button and choose Dropbox or Dropbox Business to log in and add to MultCloud. After that, click the “Add Email” button to add your email account to MultCloud as well. Here we take Gmail as an example.

Add Dropbox to MultCloud
Add Dropbox to MultCloud

Step 3. Open the Email Migration function from the left sidebar. Choose Gmail or its emails and folders as the source, and choose a Dropbox folder as the destination. Then just click “Migrate Now” and MultCloud will immediately convert your emails as PDFs and back them up to Dropbox.

Backup Email to Dropbox via Email Migration
Backup Email to Dropbox via Email Migration


  • Save Attachments: Email attachments can also be saved to clouds.
  • Conversation Format: All messages in one email can be combined as one conversation without repeated references.
  • Save the last message only: Only the last message in an email will be saved to clouds.
Options for Email Migration
Options for Email Migration

Tip: To let MultCloud automatically backup Gmail to Dropbox, you can choose a daily, weekly, or monthly plan in the “Schedule” so that MultCloud will perform tasks at specific times.

Schedules for Email Migration
Schedules for Email Migration

In the End

By implementing one of the methods to backup email to Dropbox, you can ensure that your emails are protected from accidental loss or system failures. Take the time to select the most suitable method for your needs and enjoy the convenience and peace of mind that comes with having your emails securely backed up.

Besides, since MultCloud supports more than 30 popular clouds and on-premise services, you can also use Email Migration to save email to Google Drive or other clouds to ensure your data security and easily collaborate with these cloud users.

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