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What’s the Difference between OneDrive and SharePoint?

SharePoint is part of the Microsoft 365 ecosystem that lets you create and share content, knowledge, and applications across your organization. It is also a cloud storage solution that connects users to the Office suite, enhancing collaboration and productivity in your organization. SharePoint is basically a content management system (with workflow applications, "list" databases, modern libraries, and other security features) that enables users to securely share documents, not only with their peers, but with collaborators outside the organization.

OneDrive is a cloud-based personal file storage solution and an online document and file storage platform typically used by individuals and business teams to store and access files in a centralized location. OneDrive is like your own personal space for all your private files that you aren't ready to share with others, or require some work to share. Simply put, OneDrive is a simplified document library, your non-work personal storage space for your files, documents, photos, videos, and more.

The main differences between SharePoint and OneDrive can be summarized in the following table.

  SharePoint OneDrive
File Storage Yes Yes
File Access Access is determined by the permissions of the folder. Personal storage unless you share permissions.
Best Used For Sharing documents or files for collaboration. Drafting documents or storing personal files.
Editing Version history and co-authoring enabled. Version history and co-authoring enabled.
Metadata Create and edit additional metadata.  Only default metadata entries.
Security Control Centralized control of permissions. Permissions must be managed individually.
Included Tools Dashboard, libraries, calendars, branding tools. File storage and sharing only.

How to Sync SharePoint to OneDrive

From the comparison above, both SharePoint and OneDrive are powerful cloud-based storage and collaboration solutions that you can use in perfect combination. OneDrive is more suitable for data storage, while SharePoint is more suitable for collaborative file sharing. So, how can you connect and sync SharePoint and OneDrive?

The "Sync" option in SharePoint Online allows the content of these locations to be synced to File Explorer (Windows) or Finder (iOS) and then accessed directly from File Explorer (Windows) or Finder (iOS). In addition to this, there is a cloud file manager that offers automatic syncing of SharePoint and OneDrive. We together look.

OneDrive and SharePoint Sync
OneDrive and SharePoint Sync

Option 1: Sync SharePoint to OneDrive via "Sync"

The "Sync" option replaces the earlier method of mapping SharePoint document libraries to drives. This option is useful and popular because it means the end-user can continue to work in a familiar space. Setting up synchronization is usually easy to do. Below are the detailed steps.

Step 1. Open the Office 365 login page in a web browser. Sign in to your Office 365 account.
Step 2. Select SharePoint in "App launcher".
Step 3. Open the SharePoint library you want to sync with OneDrive.
Step 4. Click the "Sync" button shown directly below. If your browser requests permission to access OneDrive, accept the request. 

Sync Option in SharePoint Online
Sync Option in SharePoint Online

Note: This method requires you to install the latest version of OneDrive on your computer and log in to your OneDrive account.

Step 5. After that, the content of the corresponding site in SharePoint will be synchronized to the path you specified.

Creating, accessing, and managing content synced from SharePoint through File Explorer maximizes the ability of users to get what they want directly from their PC, reducing data acquisition time. But this action also reduces a range of records management features, including the visibility and editability of columns that can be viewed through the browser in the Teams file tab and SharePoint.

In addition, the automatic sync method (Click library ID) provided by this method requires certain professional knowledge to configure successfully, which is very unfriendly to ordinary users.

Option 2: Automatically Sync SharePoint to OneDrive via MultCloud

Compared with Option 1, MultCloud has the following outstanding advantages with the help of the "Cloud Sync" function.

  • No complicated steps required: MultCloud, a free and professional multiple cloud storage manager, allows you to use and manage multiple cloud storage accounts at the same time, so that you can easily synchronize between cloud drives without complicated operation procedures.
  • Fast sync speed: The process runs on MultCloud's servers, so you don't have to worry about your network connection or speed.
  • Auto Sync: MultCloud allows you to set up sync schedules to automate sync tasks in the future.
  • Offline sync: As soon as the sync process starts, you can close your browser because MultCloud can run tasks in the background.

The following sections are 4 steps to sync SharePoint to OneDrive.

Step 1. Create a MultCloud account.
Step 2. Log in to MultCloud and click the "Add Cloud" button to select the SharePoint to add. Authorize MultCloud to access the OneDrive for Business account.

Add SharePoint to MultCloud
Add SharePoint to MultCloud

Step 3. Add OneDrive. Repeat the first two steps to add OneDrive to MultCloud.

Add OneDrive to MultCloud
Add OneDrive to MultCloud

Step 4. SharePoint OneDrive sync via the Cloud Sync task. Click the "Cloud Sync" icon and select a site in SharePoint as the source and OneDrive as the destination. Then click "Sync Now" to sync from SharePoint to OneDrive.

Sync SharePoint with OneDrive Free
Sync SharePoint with OneDrive Free

Notes:

  • "Schedule" can help you easily synchronize SharePoint to OneDrive, you only need to set a specific time.
  • What's more, once you create a sync task, you can also submit or re-edit, delete, view logs, etc. from the task list.
  • MultCloud provides 10 sync methods, if necessary, you can upgrade your account to sync data in multiple ways.
Cloud Sync Options
Cloud Sync Options

Conclusion

This article introduces 2 solutions to sync SharePoint to OneDrive Mac and Windows for free. You can choose a method according to your needs. If MultCloud is your choice, you can in turn sync OneDrive to SharePoint directly with the help of MultCloud.

MultCloud supports more than 30 cloud services such as OneDrive, SharePoint, Box, Dropbox, FTP, MySQL, MEGA, etc., allowing you to easily perform cloud file migration or sync between different cloud drives.

In addition to the "Cloud Sync" function, MultCloud also has "Cloud Transfer" and "Remote Upload" functions. So, as long as you have a cloud drive supported by MultCloud, you can achieve fast remote upload to MEGA, Box to OneDrive migration, or upload from URL to Google Drive as needed.

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