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Overview of SharePoint and Dropbox

SharePoint is the document management platform first provided by Microsoft. On this platform, users can experience higher cloud data management and sharing services, such as users can seamlessly share and manage documents and applications, and use "List" databases, workflow applications and other web functions.

Plus, SharePoint makes it easy for teams to work together across business units. Overall, SharePoint is a good fit for larger enterprises that need a professional-grade file-sharing and storage system.

Pros √ Provides multiple data management functions.
√ Easily integrates with Microsoft Office 365.
√ Benefits individuals and businesses for cloud, hybrid and on-premises deployments. Highly customizable.
√ The data security level is higher.
Cons × The price is on the expensive side.
× The configuration process is more complicated.

Dropbox also provides cloud-based data storage and management services, such as business teams can use its cloud storage, file sync services and file hosting services. Dropbox also provides individual data storage services, for example, users can backup files to Dropbox from computers. 

Plus, users can share and collaborate on documents and files from any device, and can download files remotely (even offline) and share them with other users. Dropbox is more suitable for freelancers, startups or small business teams.

Pros √ Ease of use.
√ Novice friendly, no complicated configuration steps required.
√ Provides secure data backup services.
√ Easily access data offline.
√ As a good helper for cloud data storage and management.
Cons × Free users have limited storage available.
× There may be security and privacy concerns.
× Not the most cost-effective solution.

SharePoint vs Dropbox Comparison

SharePoint vs Dropbox
SharePoint vs Dropbox

Obviously, Dropbox and SharePoint are popular cloud storage solutions and cloud content collaboration platforms. But the user groups for the two are different: Dropbox is for individuals or business users who do not understand technology; SharePoint is for large enterprise users who need super business collaboration services.

Many businesses may still be hesitating between Dropbox and SharePoint. If you still don’t know what the exact difference between Dropbox and SharePoint is, this article will provide a detailed comparison of SharePoint vs Dropbox to help you decide more easily.

SharePoint vs Dropbox: Price

Price must be the first priority that individuals and businesses need to consider, because the cost will determine whether users use or purchase. As can be seen from the data in the table below, although SharePoint is more expensive than Dropbox, Dropbox is not the most economical choice for a document management platform, as most teams find that the additional features and storage available in SharePoint provide more cost-savings.

♦ Dropbox Price

Version Storage Price Cost
Basic 2 GB Free 0
Plus 2 TB $9.99/month $0.005/GB
Family 2 TB (Up to 6 users) $16.99/month $0.008/GB
Professional 3 TB $16.58/month $0.006/GB
Standard 5 TB (3+ users) $15/month $0.003/GB
Advanced As much space as needed (3+ users) $24/month -
Enterprise As much space as needed (Customizable) Customizable -

SharePoint Price

Version Storage Price Cost
Basic version 5 GB Free 0
Standalone version 100 GB $1.99/month $0.020/GB
Microsoft 365 for personal 1 TB $6.99/month $0.0068/GB
Microsoft 365 for family 6 TB $9.99/month $0.0016/GB
Business Plan No. 1 1TB $5/month $0.005/GB
Business Plan No. 2 Unlimited storage $10/month -
Microsoft 365 business basic version 1 TB $5/month $0.005/GB
Microsoft 365 business standard version 1 TB $12.5/month $0.012/GB

SharePoint vs Dropbox: Features

Aside from the cost aspect, when choosing a cloud storage option, an individual or business also needs to consider which features fit their end needs. Although all cloud platforms offer some level of cloud data backup and management convenience, they differ in terms of usability, security, and integration. Before choosing a cloud storage platform, consider the following factors.

1. Ease of Use and Deployment

Dropbox provides a simple and intuitive user interface, so that users can easily use the services provided by Dropbox, regardless of whether the user has a high level of professional technology. Users simply log in to instantly upload, organize, and share documents—all in minutes.

SharePoint is more complex to operate than Dropbox and often requires the help of an IT professional to perform the operation. Plus, the entire business team may need training, even weeks, to fully understand the platform's advanced features and navigation.

For setup and deployment, users can complete the setup and deployment of Dropbox in minutes, while SharePoint requires more time and preparation. Most setups require IT assistance and weeks of maintenance to get SharePoint set up.

2. Integration

As part of the Microsoft 365 portfolio, SharePoint integrates seamlessly with other Microsoft solutions, including Dynamics 365, Azure, Power BI, and more. It also easily integrates with third-party tools, including CRM and ERP systems, Salesforce, Zendesk, social media sites, and more.

While Dropbox does allow third-party integrations (including integration with SharePoint), this integration is not comparable to what SharePoint offers.

3. Security

Since you can store information in the cloud and access it from anywhere, you need to make sure your data is safe. In SharePoint, you can password protect, encrypt, and control access to files. Additionally, the platform features reporting tools that allow users to easily view, track and manage document requests.

Dropbox has more limited security features than SharePoint. Dropbox does not provide security features such as monitoring document access requests or document encryption. For extra security, users may need a third-party integration or purchase a premium plan, but third-party integrations can put your data at risk.

4. Functionality

Because SharePoint is highly configurable and flexible, users can do a lot more with the platform than Dropbox. SharePoint can be used for project management, collaboration, employee portals, intranets, and more. The platform includes thousands of functions, allowing users to build and deploy almost anything.

Dropbox has a relatively limited range of features, providing users with features other than simple document storage and sync. Users who want to extend the functionality of the platform will have to rely on the third-party cloud storage aggregator.

Overall, Dropbox is also a good choice if you are looking for a file storage solution to store your personal and work-related documents in the cloud. SharePoint is more suitable for medium to large organizations looking for a tailored solution to handle storage, file sharing and collaboration challenges. And, the seamless integration of SharePoint and Microsoft products provides enhanced collaboration for teams.

Bonus Tip: How to Transfer Dropbox to SharePoint or Vice Versa?

"Can I move Dropbox files to SharePoint?" If you need to migrate the data in Dropbox to SharePoint or vice versa, you can use the professional cloud transfer service --- MultCloud. In MultCloud, you can easily do:

  • Easily manage multiple cloud storage accounts, such as Google Drive, Google Workspace, Wasabi, OneDrive, Dropbox, Amazon S3, MEGA, etc.
  • Transfer data directly between multiple accounts (including enterprise accounts), without frequent account switching.
  • Set up scheduled data transfer tasks to directly free your hands.
  • Quickly sync data in multiple accounts in real-time, and keep the data up to date at all times.
  • Back up important data in one account to another account, and can restore to the previous version at any time.
  • Remotely upload content in URLs, torrents or magnet links to cloud accounts, such as download torrents to Dropbox.

 

So, how to transfer Dropbox to SharePoint via MultCloud? You need to use the "Cloud Transfer" function.

Step 1: Create a free MultCloud account. Alternatively, you can authorize login with your Google account.

Step 2: Press the "Add Cloud" button on the left sidebar and follow the instructions shown on the next screen to add Dropbox and SharePoint Online respectively.

Add SharePoint Online and Dropbox
Add SharePoint Online and Dropbox

Step 3: Now, click on "Cloud Transfer" on the left navigation bar, select Dropbox as the source directory and select a folder in your SharePoint site as the destination directory. After that, click "Transfer Now" to migrate Dropbox to SharePoint immediately.

Transfer from Dropbox to SharePoint Online
Transfer from Dropbox to SharePoint Online

Even if you have a large number of files, you can do a full transfer, which means that all data on Dropbox can be easily and quickly migrated to SharePoint Online. If you need to move SharePoint to Dropbox, you just need to switch the source and destination.

Notes:

  • You can set the transfer mode, file filtering or email notification in "Options".
  • Specific transmission time can be set in "Schedule", such as daily, weekly or monthly.
  • To perform transfers on your mobile phone, you can download the MultCloud mobile app.
  • You can migrate data between other clouds, for example, SharePoint to S3.

Conclusion

SharePoint vs Dropbox, which one is better? Microsoft SharePoint is a flexible and extensible product with a highly customizable structure suitable for businesses of all sizes. Dropbox, on the other hand, provides an easy-to-use file-sharing and collaboration service. In general, users can choose the most suitable cloud storage service according to their specific needs.

Also, if you have trouble transferring data between SharePoint and Dropbox, you can ask MultCloud for help. Here, you don't need the long process of uploading and downloading.

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