What is Shared Drive (Team Drive)?
A Shared Drive (formerly known as Team Drive) in Google Workspace is used to store, search, and view files of a team, group, or company. Files in the Google Workspace Shared Drive belong to the company but not the individual user. These files are retained in the Shared Drive even with employee demission, and the group members of this Shared Drive can continue to share files and collaborate with others anywhere, on any device. If you have Shared Drive, you may get the listed advantages below.
• Easier File Access Control
The file access levels can be assigned to Shared Drive users by the admin as viewers, commenters, contributors, content managers, and managers with the permissions to view, comment, add, edit, move, delete files, etc. This great feature makes Shared Drive easier to be managed compared to My Drive in Google Workspace because you don’t have to set up permission for each file and user one by one anymore.
• Easier File Ownership Management
When an employee of a Shared Drive group resigns, if the file is stored in My Drive of Google Workspace account, the admin of this group may have to spend time transferring the file ownership before the employee leaves to migrate Google Workspace to Google Workspace.
However, if files are stored in the Shared Drive of this Google Workspace account, the ownership of the files belongs to the group and company, so there is no need to specifically move the file ownership in Shared Drive.
Why Migrate Shared Drive to Google Workspace?
The Shared Drive in Google Workspace is designed to be a transparent file sharing and team collaboration solution for the team, group, corporation, and company. If files in the Shared Drive are no longer necessary for the team anymore, your team can migrate files from Shared Drive to Google Workspace My Drive to save the storage space of this Shared Drive.
What’s more, if you want to make a cloud backup of the files stored in Shared Drive to your own My Drive so that those files will not be modified by others, you can also migrate Shared Drive to G Suite My Drive through different ways easily.
Besides, in a corporation or company, it is common for you to work on a different project with a different team at the same time, which means you are in more than one Shared Drive group with a single Google Workspace account. To improve the efficiency of both team works, you can migrate Shared Drive to another Google Workspace Shared Drive if your team is badly in need of the file without profit and benefit involved.
So, how to move Shared Drive to Google Workspace without manually downloading and uploading? Next, we are going to show you the top solutions of Google Shared Drive to Google Workspace migration which can help you migrate Google Shared Drive to Google Workspace quickly and safely without concern.
Migrate Shared Drive to Google Workspace by Traditional Method
Based on Google Drive, the Shared Drive (Team Drive) in Google Workspace allows you to directly migrate files from Shared Drive to Google Workspace My Drive and Shared Drive on its official website. And this simple method is even more convenient than using the “Shared with me” function since you don’t have to select account and permission of the shared files but just click “Move to”.
Now please follow the steps to migrate Shared Drive to My Drive or another Shared Drive of Google Workspace by the “Move to” function on the Google Drive website.
Step 1. Log in to Google Drive with your Google Workspace or G Suite account.
Step 2. Open a Shared Drive and select the files and folders you want to migrate with.
Step 3. Right-click the selected files and choose “Move to” in the dropdown menu.
Tip: The “Move to” function will transfer selected files to the destination you choose and then delete the files in your source Shared Drive. If you don’t want to delete the source file, please choose “Make a copy” in the dropdown menu and select the copied files to move from this Shared Drive.
Step 4. Choose “My Drive” or one of “Shared drives” and click “Move” in the pop-up window. Then wait for a second to let Google Drive transfer Shared Drive to Google Workspace My Drive or another Shared Drive.
Tip: Please make sure that you are a “Manager” or “Content manager” of this Shared Drive. Otherwise, you may not be able to do Google Shared Drive to Google Workspace migration by this method since your file access permission level of this Shared Drive is not strong enough.
Using “Move to” or “Make a copy” to migrate Google Shared Drive to G Suite is so easy but the precondition is that you should have enough level of file access permission of a Shared Drive. If your file access level is not high enough, maybe you can look through the solutions below to use a great and free web-based cloud file manager called MultCloud to migrate data from Shared Drive to Google Workspace securely without any barrier.
Migrate Shared Drive to Google Workspace Easily by MultCloud
MultCloud is a multiple cloud storage manager which can help you manage and migrate data across more than 30 leading cloud drive services (Google Drive, Google Workspace, OneDrive, Dropbox, Flickr, etc.) on a single and easy-to-use interface for completely free.
MultCloud provides various useful features for you to choose from: Cloud Transfer, Cloud Sync, Cloud Backup, Remote Upload, Sub-accounts Management, etc. With these excellent features, you can easily transfer data between clouds seamlessly without any data loss.
If you want to do Google Shared Drive to Google Workspace migration with MultCloud, then the “Copy to” function, which is one of the cloud built-in functions like Upload, Download, Cut, Preview, and Rename, is the most suitable one to help you migrate Shared Drive files to Google Workspace at once.
Migrate Shared Drive to Google Workspace by “Copy to”
Step 1. Sign up MultCloud for free.
Step 2. Click “Add Cloud” and choose Google Workspace to add to MultCloud, then choose Shared Drive to add as well.
- In MultCloud, Google Workspace means the My Drive folder of a Google Workspace account, so you can choose Shared Drive of this Google Workspace account to add to MultCloud respectively.
- MultCloud supports you to add as many clouds as you have to it for free.
Step 3. Open a Shared Drive in MultCloud, tick the files and folders which you want to migrate from this Shared Drive.
Step 4. Click “Copy to” in the feature bar above, select a user folder of Google Workspace and click “OK”. Then the data will be transferred to Google Workspace at once.
Tip: If you want to migrate Shared Drive to more destinations, you can click “Multi-select”.
Bonus Tip: Migrate Shared Drive to Another Google Workspace by Cloud Transfer
MultCloud is not only a useful tool to help you migrate Shared Drive to G Suite, but also a great service to help you transfer data among different cloud accounts. With its cloud-to-cloud transfer function, you can easily migrate Shared Drive to another Google Workspace account without complex solutions like downloading and uploading, transferring ownership by an admin user, or using “Shared with me”.
Step 1. Enter the “Cloud Transfer” page in MultCloud, select Shared Drive or files and folders in it as the source directory, then select a user folder of another Google Workspace account as the destination directory.
Step 2. Click “Transfer Now” and MultCloud will migrate Shared Drive from one Google Workspace account to another immediately.
- Cloud Transfer allows you to set up daily, weekly, or monthly scheduled cloud file transfer plans in the “Schedule” to let MultCloud perform automatic Shared Drive to Google Workspace migration.
- You don’t have to wait for the task to be done since MultCloud allows offline tasks.
- MultCloud offers 30 GB of traffic per month for each user to transfer data through. If you have a large demand for cloud data migration, you can upgrade to the premium plan to get more traffic and superfast transfer speed.
As is shown above, using MultCloud to migrate Shared Drive to Google Workspace may be the best choice since it offers so many fascinating functions to help. If you think MultCloud is worth trying, you can use these methods to migrate Google Workspace to OneDrive and other clouds as well.