Can I Transfer Google Docs from One Account to Another?
User Case: "I am phasing out an old Gmail address that is no longer needed but I still need all my Google Doc files associated with that account. Is there a relatively simple way to migrate Google Docs from one account to another? I plan to do away with the old account altogether once the Google Docs are moved."
Is there any easy way that can figure out how to transfer Google Docs to another account? Yes! This post will show 6 great ways for cloud-to-cloud transfer to you: Google Admin panel, Google Drive for desktop, manually downloading and uploading, shared with me function, and another 2 great ways by MultCloud (a free third-party tool). You can refer to the contents below to learn how to transfer all Google Docs from one account to another quickly and easily.
How to Transfer Google Docs to Another Account: 2 Easiest Ways
MultCloud is a Free web-based cloud file manager that can transfer, sync, or backup documents, pictures, videos, programs, and other files from one cloud drive account to another without downloading and uploading. Currently, it supports more than 30 leading cloud drive services, including Google Drive, OneDrive, Dropbox, Mega, Amazon Drive, etc.
MultCloud has 3 main features: Cloud Transfer, Cloud Sync, and Remote Upload. With the “Cloud Transfer” feature or “Copy to” feature, you can easily migrate all Google Docs from one account to another. Please read the instructions to know how it works.
Method 1: How to Move Google Docs from One Account to Another by Cloud Transfer
Step 1. Sign up for MultCloud for free.
Step 2. Click on "Add Cloud" and add Google Drive to MultCloud. Remember that if you want to add more than one cloud, just repeat this step again.
Step 3. Click "Cloud Transfer", and select the folders of docs placed under one Google Drive as the source and another account as the destination to move a Google Doc from one account to another.
Step 4. Tap "Transfer Now" to complete the task.
- If the files in the old account are no longer needed after the transfer, you can select "Delete all source files after transfer is completed".
- If the premium feature of "Schedule" is set, the Cloud Transfer task can be automatically executed daily, weekly, or monthly.
Method 2: How to Transfer Google Docs to Another Account by “Copy to”
Cloud Transfer is more suitable for transferring a lot of files or folders. If you just want to migrate a few docs placed under different directories, you can make use of the "Copy" or "Copy to" feature in MultCloud to copy Google Docs from one account to another.
Step 1. After logging in to MultCloud and adding Google Drive accounts to it, enter the Google Drive page of MultCloud which stores the Google Docs you need to transfer from.
Step 2. Tick the Google Docs that you want to copy from one account to another. Then click “Copy to” in the feature bar above.
Step 3. Select another Google Drive account in the popup window to store the copied Google Docs. Then click “OK”.
How to Transfer Google Docs to Another Account: 5 Manual Ways
In addition to MultCloud, you can also perform operations about how to move all Google Docs from one account to another by Google Admin panel, Google Drive for desktop, manually downloading and uploading, or using the “Shared with me” function to share documents on Google Drive. These methods are more suitable for transferring specific files instead of a large number of files. The specific steps of these methods are as follows.
Method 1: Transfer a Google Doc from One Account to Another by Google Admin Panel
Step 1. Log in to Google Admin Console. Please log in with an administrator account (doesn't end with @gmail.com).
Step 2. From the home page of Google Admin Console, go to Apps> Google Workspace> Settings for Drives and Docs. Then click “Transfer ownership”.
Step 3. In the “From user” field, enter the email address of the current owner and select a user from the results. In the “To user” field, enter the email address of the new owner and select a user from the results.
Step 4. Click “TRANSFER FILES” to execute the file moving procedures.
- Make sure the new owner's account is active. If the account is suspended or deleted, the files cannot be transferred. Please temporarily restore the recently deleted or suspended user account.
- Make sure that the file hierarchy of the previous owner is the same as the new owner. If there are other owners in the hierarchy, you need to transfer these files individually.
- If the transfer contains a large number of documents, you should notify the new owner to see if there is enough storage capacity to accommodate the transferred documents. (On the web version of Google Drive for new owners, click the “Upload” button to see how much storage is used or available).
Method 2: Migrate Google Docs from One Account to Another by Google Drive for Desktop
Step 1. Download and install Google Drive for Desktop on your computer. Add both the old and new Google Accounts to the app respectively.
Step 2. Open the folder of the old Google Drive account on your computer. Then right-click the Google Docs that you want to migrate to another account.
Step 3. Click “Copy” in the context menu. Then move to the folder of the new Google Account and paste the Google Docs.
Method 3: How to Transfer Google Docs to Another Account by Download and Upload
Step 1. Log in Google Drive website with the old Google Account.
Step 2. Right-click the Google Docs that you want to move, then click “Download” in the context menu. The documents will be downloaded to your computer by the browser.
Step 3. Click the head portrait in the upper right corner to switch to your new Google Account.
Step 4. Click “File upload” in the “+ New” menu. Then locate the Google Docs from your computer to upload files to Google Drive.
Method 4: How to Transfer a Google Doc from One Account to Another by “Shared with me”
Step 1. Log in Google Drive website with your previous Google Account.
Step 2. Right-click the Google Docs that you want to transfer and choose “Share” in the context menu.
Step 3. Add your new Google Account to the blank of the pop-up window and make sure to give permission to “Editor” to the account.
Step 4. Click “Send” and switch to your new Google Account in Google Drive. Then you can find the moved Google Docs stored in the “Shared with me” folder.
Method 5: How to Transfer Ownership of Google Docs by "Share"
Step 1. After sharing your Google Docs with another Google account, open the sharing settings of this shared Google Doc.
Step 2. Choose "Transfer ownership" in the dropdown menu beside the shared Google account.
Step 3. Make sure you want to transfer ownership to this account and click "Send invitation" in the pop-up window. When the receiver accepts the invitation, the ownership will be successfully transferred.
You may have known about how to transfer Google Docs to another account after reading this article. You can choose the most suitable method according to your needs. From the above, we know that MultCloud not only supports the Cloud Transfer function but also supports Cloud Sync, which is more suitable for users who need to back up data frequently.
Cloud Sync allows users to sync or backup data from one cloud to another without shifting accounts. So, you can quickly sync Google Photos to OneDrive or migrate Box to Google Drive if you want.
MultCloud Supports Clouds
OneDrive for Business
box for Business