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Why Share Documents in Google Drive?

As a major cloud drive service which provides great file storing and sharing functions to you, you could get excellent sharing experience permission control and team collaboration as soon as you start to share documents from Google Drive.

Google Drive
Google Drive
  • Larger Storage to Save Your Sharing

As one of the popular cloud drive services, Google Drive gives you 15 GB storage space which is completely free for each account. You’ll be able to upload files to Google Drive as many as you have the documents, photos or videos from computer, mobile phone or other devices. 

When you are aware of how to add documents to Google Drive, it’s easy about how to share documents on Google Drive since all the documents kept in Google Drive can be shared through Google Drive’s great sharing functions.

  • Send Large Documents to Others Easily

Compared to share documents through email with slow transfer speed and limited size of document, sharing documents in Google Drive is much easier for you. Because there’s no limitation about the size of shared documents and you can share files from Google Drive simply through some links.

  • Great Permission Control of Sharing

The most attractive characteristic of Google Drive is undoubtedly its rich options of the sharing function. You are allowed to share documents from Google Drive both to users and non-Google Drive recipients. What’s more, it’s all up to you to choose the different permissions which the recipients can get from the sharing link such as editing, commenting, viewing or downloading.

How to Share Documents on Google Drive through MultCloud in 2 Distinctive Ways

Even with 15 GB free storage in your Google Drive, you may still find it is difficult to store all your data generated from devices in a single Google Drive account due to the large size of memorable photos and videos. 

Apart from upgrading your storage plan by purchasing, you can fix the problem through another free way by registering more than one or two Google Drive accounts and other clouds. In this way you may not only get more free storage space but also make your online documents in a good order by defining one of the accounts as for personal use and others for business use. And it will be easier to send documents on Google Drive no matter to friends, families or your team.

But how to share documents through different Google Drive accounts and other cloud drives in the fast and easiest way? It would be best if you can try the excellent third-party cloud file manager, MultCloud, to share documents in Google Drive with its 3 unique sharing options, Cloud Transfer or Cloud Sync. MultCloud can combine all your clouds in one interface for you to upload, download, copy, delete or share documents without complicated switching actions.

MultCloud
MultCloud

Tips: 
1. As for your convenience, MultCloud supports more than 30 major cloud drive services such as Google Drive, Dropbox, OneDrive, Mega, etc.
2. As for your data security, MultClolud uses OAuth authorization system to connect your clouds without accessing username and password while applying 256-bit AES Encryption to protect your data during transfer.

Method 1: How to Share Documents on Google Drive with 3 Sharing Options

Step 1: Sign up MultCloud with name and email. You could click “Try without signing up” to temporarily enter without your personal information.

Sign up MultCloud
Sign up MultCloud

Step 2: Click “+Add Cloud” under “My Cloud Drives” list and choose Google Drive icon.
Step 3: Allow MultCloud to access your Google Drive in the pop-up window.

Add Google Drive to MultCloud
Add Google Drive to MultCloud

Tips: You can repeat step 2 and step 3 to add more cloud drive accounts to MultCloud.

Step 4: Tick the box beside the document or folder you want to share.
Step 5: Click “Share” in the feature bar above.

Share Documents in Google Drive through MultCloud
Share Documents in Google Drive through MultCloud

Step 6: Choose the “Public Share”, “Private Share” or “Source Share” options in the pop-up menu. Then click “Create Share”.
Step 7: Copy the link and send to recipients by yourself.

Sharing Options in MultCloud
Sharing Options in MultCloud

Tips: 
1. The detailed explanation of these 3 sharing options are as follow:

  • “Public Share” allows anyone who gets the sharing link can view the document. 
  • “Private Share” requires password when recipient wants to view the document through the sharing link. You can set a four-word random password when creating the sharing link.
  • “Source Share” will create a sharing link from the source cloud drive. If recipients own the relative cloud accounts like Google Drive, they can obtain access functions through the sharing link as many as the source cloud service provides.

2. You can click “Shares” under “Common Tools” list in the left to manage your shares.

Manage Your Shares in MultCloud
Manage Your Shares in MultCloud

Method 2: How to Share Documents on Google Drive by “Cloud Transfer”

You could use this method to share documents from one of your Google Drive accounts to other of your cloud drive accounts in the same way as how to copy files in Google Drive. Then managing documents between public and private cloud drives seems to be much easier for you.

Step 1: The same as step 1 to step 3 in method 1 above.
Step 2: Click “Cloud Transfer” under “Common Tools” list.
Step 3: Click the left square and select the documents you want to share from Google Drive in the “Please Select” window.

Select the Documents to Share from Google Drive
Select the Documents to Share from Google Drive

Step 4: Click the right square and select the destination you want to share documents to other of your accounts.
Step 5: Click the purple button “Transfer Now” in the lower right corner. Then the documents will be shared to the destination even when you shut down the browser.

Share Documents in Google Drive by Cloud Transfer
Share Documents in Google Drive by Cloud Transfer

Tips: Some additional functions of Cloud Transfer:
1. You could let MultCloud send email notification to you when the transfer task is completed.
2. You could click “Task List” under “Common Tools” list to look through the detail of your transfer task.
3. You could set daily, weekly or monthly schedule of the transfer task to let the transfer task run automatically and periodically.
4. MultCloud allows you to choose additional options before transferring such as deleting source documents after transfer is completed.

How to Share Documents on Google Drive through Its Website in 4 Basic Ways

Google Drive offers you rich choices about its sharing functions from website. You could share documents to Google Drive users with 3 kinds of permissions through method 1 and method 2 below this title. And if your recipients haven’t got Google Drive account, method 2 may suit you best.

What’s more, in order to carry out better collaboration with your team, you could try method 3 to achieve online work. If you are keen on working with Google type of documents, method 4 will provide you with great help about how to edit a shared documents in Google Drive and share in the fast way.

Method 1: Share Files with Google Drive by “Share”

Step 1: Sign in Google Drive website with your Google Account.
Step 2: Right-click the document in “My Drive” interface. You could hold on “Shift” to select more documents.
Step 3: Choose “Share” in the pop-up menu.

Share Documents with Google Drive Website
Share Documents with Google Drive Website

Step 4: Click the gear icon in the upper right corner of the pop-up window and choose the settings you need.

Settings before Sharing from Google Drive Website
Settings before Sharing from Google Drive Website

Step 5: Add people and groups with Google Drive accounts. Then choose the permission which your recipients can get.
Step 6: Click the blue button “Send”. Then the sharing task is completed.

Send Documents from Google Drive Website
Send Documents from Google Drive Website

Method 2: How to Share Documents on Google Drive by “Get link”

Step 1: The same as step 1 and step 2 in method 1 right above.
Step 2: Choose “Get link” in the pop-up menu.
Step 3: Select the permission which your recipients can get.
Step 4: Click “Copy link” and share the link by yourself.

Get 	Link and Share from Google Drive
Get Link and Share from Google Drive

Tips: Once you choose “Anyone with the link” mode, anyone who gets the link can view, comment or edit the document from the sharing link, so please make sure the document contains nothing about private information.

Method 3: Share Documents in Google Drive through “Shared with me”

Step 1: The same as the method right above.
Step 2: Ask other Google Drive users to share a folder to you.
Step 3: Click “Make a copy” in the pop-up menu.
Step 4: Right-click the copied documents and choose “Move to” in the pop-up menu.

Right-click Menu in Google Drive Website
Right-click Menu in Google Drive Website

Step 5: Select a shared folder under “Shared with me” in the pop-up window. Then click “Move”. And you successfully share the documents to your recipient.

Make a Copy to a Shared Folder
Make a Copy to a Shared Folder

Tips: If you ignore step 3 and straightly move the original documents to the shared folder, all the changes of the shared documents made by others will reflect to you and you can no longer get the original version of those documents.

Method 4: How to Edit a Shared Documents in Google Drive and Then Share

Step 1: Click “+New” at the left.
Step 2: Choose “Blank document” in the dropdown menu of “Google Docs”.

Create Document in Google Drive Website
Create Document in Google Drive Website

Step 3: Edit the document in the new browser window.
Step 4: Click “Share” in the upper right corner.

Edit Google Documents and Share
Edit Google Documents and Share

Step 5: Follow method 1 or method 2 right above to share the document from Google Drive.

Share Document from Google Drive by Share or Get Link
Share Document from Google Drive by Share or Get Link

How to Share Documents on Google Drive from iPhone in 2 Fast Ways

Sharing documents in Google Drive mobile application is so much the same as the first two methods to share from Google Drive website. Therefore, here are two suggesting methods for you to share documents from iPhone and other mobile devices.

Method 1: Share Documents in Google Drive by “Share”

Step 1: Sign in Google Drive mobile application with your Google Account.
Step 2: Tap the “…” icon beside the document you want to share from Google Drive.

Share Documents with Google Drive App
Share Documents with Google Drive App

Step 3: Tap “Share” in the pop-up menu.

Sharing Function in Google Drive App
Sharing Function in Google Drive App

Step 4: Add people and group with Google Drive accounts and choose permission in the dropdown menu.
Step 5: Tap the paper plane icon in the lower right corner. Then the recipients can receive the shared document.

Share Documents to Google Drive Users
Share Documents to Google Drive Users

Method 2: Share Documents in Google Drive by “Copy link”

Step 1: The same as step 1 and step 2 in method 1 right above.
Step 2: Tap “Copy link” in the pop-up menu.
Step 3: Send the link to recipients by yourself.

Send Link from Google Drive App
Send Link from Google Drive App

Conclusion

Congratulations, you may already master the skills about how to share documents on Google Drive through 8 excellent ways. Now it’s all up to you to decide which way best suits your demands and then share documents through that way confidently.

Except sharing documents on Google Drive, you could also learn how to copy a folder in Google Drive through MultCloud to manage files across all your cloud drives with the most labor-saving way. Besides, you could use MultCloud’s Cloud Transfer mentioned above to move files from one Google Drive to another in order to back up your Google Drive for better security.
 

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