I'm wondering if there's any way to save my Gmail emails locally without relying on Google Takeout. Any assistance in achieving this would be highly appreciated.
I have an account in an organization and have been granted permission to preserve my emails and files before it is deleted. However, access to Google Takeout has been disabled by my administrator. I have big amounts of files and emails to save within a week. Is there an alternative method to export them without having to manually copy everything?
Why Export Gmail Emails Without Using Google Takeout?
Google Takeout is projected by Google and is used to export data from various Google products and services. It is a free service and everyone can use it if they have a need to migrate their Google data.
So, Google Takeout seems like a wonderful service but why some people want to download Gmail emails without Google Takeout? The following aspects may give you a hint.
- Complexity: Since there are multiple options and settings when you use Google Takeout, you may feel cumbersome and complex and prefer an easier way.
- Selective Export: To export Gmail emails by Google Takeout, if you don’t change the default setting, it will download all the emails without selection. In this regard, if you want to export a specific email, you can’t realize it by Google Takeout.
- Compatibility: Google Takeout exports emails from Gmail mainly in MBOX format. However, this format may not be directly compatible with other email servers. Therefore, it is possible that you can’t open the downloaded emails in your preferred email server.
Now you know the reasons why some people don’t like to use Google Takeout. But how to export Gmail emails without using Google Takeout? You can find the answers in the next sections.
How to Export Gmail Emails Without Using Google Takeout?
This section will tell you 2 ways to export emails without Google Takeout and they are using Print and MultCloud. Additionally, you can learn how to download emails to a local position and to a cloud via MultCloud.
Export Gmail Emails Without Using Google Takeout via Print
The first solution on how to export Gmail emails without using Google Takeout is using Gmail Print. If you only want to download a very few emails, you can try this way. However, this way will be troublesome if you want to download all the Gmail emails because it only supports to download one email at once.
Step 1: Enter Gmail and log in to your Google account.
Step 2: Open an email and click the print icon in the upper-right corner. Or, you can click the 3-dots icon and choose “Print”.
Step 3: Choose “Save as PDF” in Destination when a pop-up -window appears and click “Save”. Then this Gmail email will be downloaded to a local position.
Note: If you want to save this email to Google Drive, you can choose “Save to Google Drive” in Destination.
Export Gmail Emails Without Using Google Takeout via MultCloud
The second solution is also the best solution to backup Gmail account data without Google Takeout. That is using MultCloud as an alternative. MultCloud serves to manage your multiple cloud drives. Besides, some new functions like Email Download and Email Migration are waiting to be shown by the end of May. Whether you want to move the Gmail emails to a local position or a cloud, MultCloud can do it for you and it will convert the emails into PDFs before exporting.
In this way. you don't have to worry about the Gmail print icon missing problem. Also, using Print to export emails needs you to do that one by one while MultCloud supports bulk export. Besides, although Print can also transfer Gmail to the cloud, it can not support as many cloud drives as MultCloud.
Export Gmail Emails to a Local Position
Step 1: Enter MultCloud and create a MultCloud account.
Step 2: Click “Add Email” in the left sidebar and choose the Gmail icon. Here you need to log in to your Gmail account so that it can be added to MultCloud.
Step 3: Open Gmail and tick the emails that you want to download. Then click “Download” in the upper bar, or right-click the emails and choose “Download”.
Note: The Gmail folders on MultCloud are corresponding to the labels in Gmail interface.
Step 4: Name the package of your downloading emails and select the settings if you need them. Finally, click “OK” and the emails will be saved to the local position.
Note: If you select more than one email, the emails and their attachments will be listed in a package.
Download Emails from Gmail to Cloud Drives
This part will show how to export emails from Gmail to Google Drive as an example.
Step 1: Repeat similar steps to add Google Drive to MultCloud after you have a MultCloud account.
Step 2: Click “Email Migration” and choose Gmail and Google Drive in the boxes. You are also allowed to choose an individual email and folder to export from/to.
Step 3: Click “Migrate Now” and the selected emails will be quickly transferred to Google Drive.
Note: A new MultCloud user will be provided with 5 GB of free traffic and be allowed to convert up to 50 pieces of emails per month. If you have many emails to export to another cloud, you may exceed the amounts. But if you upgrade the plan, you can migrate emails at your will.
Additionally, if you don’t like to select emails one by one, you can use Email Filter to pick your desired ones out in terms of the email sender, recipient, date, attachment, and status.
After finishing reading this post, you have already mastered 2 solutions on how to export Gmail emails without using Google Takeout. Both of these solutions are recommended, but using MultCloud is better because you can export multiple emails at once.
Besides, you can use MultCloud to deal with other things. MultCloud has more functions like Cloud Transfer, Cloud Sync, and Cloud Backup. If you want to sync Google Drive with OneDrive, MultCloud can be quite helpful because the steps are streamlined and you can even auto-sync the files.