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Why Import Emails to Google Workspace (G Suite)?

Importing emails to Google Workspace (formerly known as G Suite) can offer several advantages. Here's why you might want to consider importing emails to Google Workspace:

  • Unified Email Management: Importing emails into Google Workspace allows you to manage all your email communication, calendars, documents, and more from a single, integrated environment.
  • Collaborate with Others: Google Workspace offers powerful collaboration tools such as Google Docs, Sheets, Slides, and Google Drive. Importing emails to Google Workspace means you can easily share and collaborate on documents and projects with your team.
  • Create a backup for emails. So you can restore them anytime.

Thus, how to import emails from another email server to Google Workspace. Just find answers here.

2 Quick Ways to Google Workspace Import Emails

There is another easy way to import emails into Google Workspace, the comprehensive web-based multi-cloud manager - MultCloud.

  • It allows you to migrate all emails from webmail to Google Workspace simultaneously.
  • It supports email servers, including Gmail, and Outlook. Microsoft Office 365 will be soon supported.
  • The compatible cloud drives include Google Drive, Google Workspace, Dropbox, Dropbox Business, OneDrive, OneDrive for Business, Box, Box for Business, iCloud Drive, iCloud Photos, MEGA, MediaFire, pCloud, Backblaze and more.
  • It helps you migrate emails with attachments from the webmail to the cloud, which keeps all your important files safe.

So, here we will show you two ways about how to import emails from Gmail and Outlook to Google Workspace with MultCloud.

Way 1. Import emails from Gmail to Google Workspace

Here is how to move Gmail emails to Google Workspace with MultCloud, and you have ensure own a personal Google Drive and a Google Workspace account. Add both of them to MultCloud, then migrate Gmail emails to G Suite directly in the following steps:

1. Please make a free MultCloud account, and log in then.

2. Click Add Email > Gmail, and follow the steps to grant access to MultCloud. Then hit Add Cloud > Google Workspace to add.

Add Gmail
Add Gmail

3. Select Email Migration on the left side, and choose all Gmail emails as the source, and Google Workspace as the destination.

Migrate Gmail to Google Workspace
Migrate Gmail to Google Workspace


  • You can set up the migration settings within Options if the target file already exists, choose to save attachments or not, and hide or unhide the quotation in the email while migrating. Besides, you can enable email notifications to get the result of the task once it’s completed.
  • If you would like to import emails from Gmail to Google Workspace more frequently, enable Schedule, and choose Daily, Weekly, Monthly, or the time you specified.
  • You can take advantage of Email Filter to get the task effectively run. You can use these filters including From, To, Date, Has attachments, or Is unread to import emails to Google Workspace.
  • You can unlock all advanced features, such as Schedule, Email Filter, etc.

4. Hit Migrate Now to get the process of Google Workspace import emails done.

Way 2. Import Outlook emails into Google Workspace

Except for importing Gmail emails to Google Workspace, you can import Outlook emails to Google Workspace with MultCloud. Here is how it works:

1. Please click Add Email > Outlook, and follow the guide to complete the authorization. And ensure you have added Google Workspace.

Add Outlook
Add Outlook

2. Choose Email Migration, and choose all Outlook emails as the source, and Google Workspace as the destination.

Migrate Outlook Emails to Google Workspace
Migrate Outlook Emails to Google Workspace

3. Hit Migrate Now to complete the process of G Suite import email from Outlook.

Outlook is compatible with Microsoft Exchange Online, Exchange Server, Microsoft 365, and Hotmail, so you can take a backup of these emails, and you can use MultCloud as a Hotmail backup tool.

Besides, MultCloud supports Google Workspace data migration, which allows you to migrate Google Workspace to another Workspace effectively without a complex setup.

  • Smart Share: Share cloud files via public, private, or source mode.
  • One-key Move: Quick data transfer, sync, and backup among clouds.
  • Remote upload: Effectively save web files to clouds via URL.
  • Safe: Full-time 256-bit AES and OAuth authorization protections.
  • Easy: Access and manage all clouds in one place with one login.
  • Extensive: 30+ clouds and on-premise services are supported.

Import Emails to G Suite with Google Ecosystem Tools in 3 Ways

As a matter of fact, there are some Google built-in features that can help you import emails to Google Workspace. Here you can find two ways to make it.

Way 1. Forward Emails As Attachments from Gmail to Google Workspace

In Gmail, you can forward emails to the Google Workspace account to import emails to G Suite, here is how:

1. Please go to your source Gmail account, and go to Inbox, select all Gmail emails by ticking the Select icon next to the Archive.

2. Tap Select all ** conversations in Primary.

Select All Gmail Emails
Select All Gmail Emails

3. Right-click them, and choose Forward as attachment.

Forward as Attachment
Forward As Attachment

4. You will be prompted by the message "Some messages could not be attached", and hit OK.

5. Input the Google Workspace email address, and the subject, and click Send to import Gmail emails to Google Workspace directly.

Forward Email to Google Workspace
Forward Email to Google Workspace

All these emails will be attached as files with the .eml file format.

Way 2. Migrate using the Data Migration Service

As a matter of fact, Google Workspace Data Migration Service can also help you. You have to check if the Data Migration Service supports your email server. If supported, check the following information.

3 Steps to Import Emails to Google Workspace

1. Please log in to your Google Amin Console. Tap Account > Data migration.

2. Click the SET UP DATA MIGRATION button.

Set Up Data Migration
Set Up Data Migration

3. Select Gmail or others as the Migration Source, and hit START.

Select Gmail as Migration Source
Select Gmail as Migration Source

4. Select the Migration Start Date according to your needs, and Migration Options, hit SELECT USERS.

Migration Settings
Migration Settings

5. Hit Add User, it pops up a window.

Add User
Add User

6. Input the personal Gmail as the Source Email (Hit AUTHORIZE), its password, and the target Google Workspace user, and hit Start to import emails to Google Workspace.

Set Up Source And Destination
Set Up Source And Destination

Wait for a moment to let the Google Workspace email migration complete. Besides, you can use this way to let Google Workspace transfer email to another account.


Note: Data Migration Service can only migrate one file type at a time, so you have to repeat the process to migrate emails, contacts, and calendars from Gmail to Google Workspace.

Way 3. Import Emails and Contacts

You can also import emails from another account (like Yahoo, Hotmail, and others) to Google Workspace using Check email from other accounts.

Steps to Import Emails to Google Workspace via Gmail Settings

1. Sign in to the source Gmail account. Click on the Settings icon in the top-right corner.

2. Select "See all settings" > "Forwarding and POP/IMAP".

3. In the "POP download" section, choose "Enable POP for all mail", select "Keep Gmail’s copy in the Inbox when messages are accessed with POP", and then click "Save Changes".

Enable POP
Enable POP

4. Log in to the destination Google Workspace Gmail account. Access Gmail's settings in the same way, but this time, choose "Accounts" and then click "Add an email account" next to "Check mail from other accounts".

Add An Email Account
Add An Email Account

5. Enter your source Gmail email address and click "Next>>".

Input Gmail Email Address
Input Gmail Email Address

6. Input the password for your source Gmail account, and ensure that you check "Always use a secure connection (SSL)" and configure other settings as per your preferences, then click "Add Account".

Note: The POP server should be set to "pop.gmail.com", and the Port should be "995".

7. Then follow the guide to import emails to Google Workspace.

Wrapping Things Up

Now, you can find different ways to help Google Workspace import emails effectively. Compared with other ways, MultCloud supports more professional solutions for email data migration. Besides, It moves emails to another location with attachments and is able to download all emails from Gmail, or Outlook at once to make it easier to archive. So, why not give it a try?

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After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

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