Can You Copy Files from One SharePoint Site to Another?
As an efficient online file-sharing and team collaboration service, SharePoint Online is great for storing business files safely online for all team members to view, edit, or exchange information. SharePoint Online documents library management allows users to directly copy or move documents from one SharePoint site to another of the same tenant by using the “Move to” and “Copy to” functions.
However, how can you move folder from one SharePoint site to another of different tenants? It’s not a wise choice to move documents between SharePoint sites by downloading files from one site and uploading files to SharePoint Online site of another tenant because this traditional method will take up too much of your time, energy, and local storage space.
Therefore, you can keep reading through this article to find 4 easy solutions on how to transfer files from one SharePoint site to another of the same or different SharePoint Online tenants without downloading and uploading.
How to Copy Files from One SharePoint Site to Another: 2 MultCloud Solutions
Even though SharePoint Online doesn’t provide a direct way for copying files between SharePoint Online sites of different tenants, there are some secure third-party services that can help you achieve the goal easily.
Among all these services, MultCloud, a free web-based multiple cloud storage manager, may be the most professional one that can collect all your clouds together in one web interface and help you copy files between SharePoint sites of the same or different tenants with a single click.
- Easy: One-key copy, transfer, sync, or backup between clouds.
- Efficient: Access and manage all cloud files with one login.
- Intelligent: Offline transfer with customized schedule plans.
- Extensive: 30+ clouds and all operating systems are supported.
- Safe: OAuth authorization system and 256-bit AES encryption.
In MultCloud, there are two smart features, "Cloud Transfer" and “Copy to”, that you can choose to move data from one SharePoint site to another.
- "Cloud Transfer" provides one-key cloud-to-cloud transfer with options like a file filter, schedule plans, and others for you to easily realize SharePoint Online to SharePoint Online migration.
- “Copy to” allows you to copy files from one place to one or more destinations simultaneously.
Way 1. Migrate Data from One SharePoint Site to Another via Cloud Transfer
Step 1. Create a MultCloud account to log in.
Step 2. Click “Add Cloud” and choose the SharePoint Online icon. Then follow the pop-up window to add a SharePoint Online tenant to MultCloud. After that, repeat this step to add another SharePoint Online tenant to MultCloud as well.
Step 3. Open the Cloud Transfer function, select files in a SharePoint site as the source, and select a documents library of another SharePoint site as the destination.
Step 4. Click “Transfer Now” and your files will be copied from one SharePoint site to another immediately.
- MultCloud offers 5 GB of free data traffic per month for each user, but you can upgrade to premium plans to get more data traffic and superfast transfer speed if you have a large number of data that needs to be transferred.
- You can click “Schedule” to choose a daily, weekly, or monthly plan for MultCloud to automatically copy files from one SharePoint Online site to another.
Way 2. Copy Files between SharePoint Sites by “Copy to”
Step 1. After adding SharePoint Online tenants to MultCloud, open a documents library of a SharePoint site.
Step 2. Select the files you want to copy to another site and click “Copy to” in the feature bar.
Step 3. In the pop-up window, choose a documents library of another SharePoint Online tenant as the destination. Then click “OK” to let MultCloud quickly copy files and folders from one SharePoint site to another.
Tip: Tick “Multi-select” and you can select more destinations to copy files to.
How to Copy Files from One SharePoint Site to Another: 2 Manual Ways
Microsoft offers a platform called Microsoft Power Automate for users to create customized and automatic flows about cloud transfer and cloud sync between services. You can create automated flows or use the flows provided by Microsoft and third-party teams to improve your work efficiency. Also, you can use the "move to" or "copy to" function of SharePoint Online if you only need to copy files in the same SharePoint tenant.
Way 1. Copy SharePoint Files from One Site to Another via Power Automate
Power Automate can help you copy data from one SharePoint site to another within one SharePoint Online tenant automatically or backup SharePoint to Dropbox. For transferring across different SharePoint Online accounts, the above two methods may be more suitable for you.
Step 1. Log in to Microsoft Power Automate with your SharePoint Online account.
Step 2. Search for “SharePoint” and choose SharePoint in the results.
Step 3. Choose “When a file is created or modified in a folder” as the flow.
Step 4. Select a SharePoint site and a folder in it as the source.
Step 5. Click + Next Step > Standard > See more > Copy file.
Step 6. Choose the files you need to copy to another site and the destination folder to save the copied file.
Step 7. Click “Save” below and the flow will be turned on.
Way 2. Copy from one SharePoint Site to Another in SharePoint Online
Step 1. Log in to the SharePoint Online website and open a SharePoint site.
Step 2. Open the document library and tick the files and folders that you want to copy to another site.
Step 3. Right-click on the selected files and choose "Copy to" in the right-click menu.
Step 4. In the pop-ups, choose a place on another SharePoint site and click "Copy here".
In the End
SharePoint Online is an excellent team collaboration tool if your team can use it properly. If you want to copy files from one SharePoint site to another conveniently no matter in one SharePoint tenant or between different SharePoint tenants, just follow the step-by-step guide to quickly complete SharePoint site to SharePoint site file transfer.
Besides, if you use MultCloud to manage your clouds, you can even use SharePoint Online and other clouds together by using the Cloud Sync function to sync SharePoint to Dropbox and other clouds seamlessly with 10 perfect one-way, two-way, or real-time sync modes.
What are the common reasons for copying files between SharePoint sites?
Is it possible to copy entire document libraries from one SharePoint site to another?
What considerations should I keep in mind when copying files to ensure data integrity and security?
MultCloud Supports Clouds
OneDrive for Business
box for Business