[Full Guide] How to Backup Email to Google Drive in 2 Easy Ways
How do I back up my Gmail emails to Google Drive and other clouds easily? Learn how to effortlessly backup emails and attachments to Google Drive and secure your important messages. Follow our step-by-step guide for seamless email backup. Don't miss out on this essential method to safeguard your digital communication.
May 15, 2023 | 4 minutes read
Can I Backup My Emails to Google Drive?
With the increasing reliance on email, it's crucial to have a backup system in place to protect your valuable data. One effective way to ensure the safety of your emails is by backing them up to Google Drive, a popular cloud storage platform provided by Google. In this comprehensive guide, we will walk you through the process of effortlessly backing up your email to Google Drive, ensuring you never lose vital messages again.
Why Backup Email to Google Drive?
Google Drive is a popular cloud storage service that allows you to store, share, and access files from anywhere with an Internet connection. It offers 15 GB of free storage space and various features that make it an ideal choice for backing up emails.
- Data Security: Google Drive offers robust security measures to protect your backed-up emails from unauthorized access or data breaches.
- Accessibility: Once your emails are backed up to Google Drive, you can access them from any device with an Internet connection, providing flexibility and convenience.
- Storage Space: Google Drive provides ample storage space, allowing you to store a significant amount of email data without worrying about running out of space.
- Searchability: Google Drive's search functionality enables you to quickly locate specific emails within your backups, saving you time and effort.
- Syncing: By syncing your email backups to Google Drive, you can ensure that any changes or updates made to your Gmail account are automatically reflected in the backup.
How to Backup Email to Google Drive: 2 Efficient Solutions
When it comes to backing up your emails, you have a couple of options to choose from. If you are a Gmail user, you can use the Google Takeout tool offered by Google to backup all Gmail emails to Google Drive as a zip file through the first way.
However, the problems of how to backup Outlook emails to Google Drive and how to backup Gmail to Google Drive can easily be solved by the second method of using a third-party email backup service, MultCloud.
Way 1. How to Backup Gmail Emails to Google Drive via Google Takeout
Google Takeout is a built-in feature provided by Google to help users export and download their data from various Google services, including Gmail. By using Google Takeout, you can create a backup of your Gmail account and save it directly to your Google Drive.
Step 1. Open the Google Account website and log in to your Gmail account.
Step 2. On the “Data and privacy” tab, click “Download your data” to open Google Takeout.
Step 3. Click the button “Deselect all” and scroll down the screen to tick “Mail”. You can click “All Mail data included” to choose specific Gmail folders to backup. After that, move to the bottom of the screen to click “Next step”.
Step 4. Choose “Add to Drive” as the destination and choose other settings you like. Then click “Create export” and Google Takeout will back up your Gmail data to your Google Drive.
Way 2. Backup Email to Google Drive via MultCloud Email Migration [Powerful]
If you are not a Gmail user or you don’t want your emails to be combined as a zip file which is inconvenient for searching for, you can use a professional email migration service, MultCloud, to one-click backup all your emails from Gmail, Outlook, or Office 365 Mail to Google Drive or other 30+ popular clouds as PDF documents without any risk of data loss. MultCloud’s Email Migration and Email Download features will be published before June 2023.
- Email Migration: Backup email as PDF and attachment to clouds.
- Email Download: Backup emails to hard drive/flash drive as PDFs.
- Cloud File Management: Manage all your clouds in one safe place.
- Cloud-to-Cloud Transfer: Move/backup/sync data across clouds.
Step 1. Open the MultCloud website to sign up.
Step 2. Click the button “Add Cloud” and choose the Google Drive or Google Workspace icon to log in to your Google account. Then click “Add Email” and choose Gmail to log in to your Gmail account.
Tip: Here we take Gmail as an example, you can also add Outlook or Office 365 Mail to backup to Google Drive.
Step 3. Open the Email Migration function from the Common Tools list. Select emails or the Inbox folder as the source, and select Google Drive or a folder in it as the destination. After that, click the button “Migrate Now” and your emails will be backed up to Google Drive as soon as possible.
More About MultCloud Email Migration
The default options of your Email Migration task would save the attachments of your emails to the destination cloud. And all your conversations in an email will be combined as one format without repeated references. You can open the “Options” to set up according to your needs.
To automatically back up your emails to your Google Drive, you can open the “Schedule” to choose a daily, weekly, or monthly plan for MultCloud to operate your Email Migration task automatically.
If you don’t want to select the emails one by one for backup, you can use the Email Filter to only backup emails with certain identities like sender, receiver, date, etc.
In the End
Learning how to backup email to Google Drive is a smart and efficient way to safeguard your valuable data. Whether you choose to use Google Takeout or third-party email backup tools, the process is relatively straightforward and provides numerous benefits. Besides, if you prefer to backup your emails to other clouds, you can also use MultCloud Email Migration to achieve Dropbox Gmail integration or backup emails to OneDrive and other clouds without any difficulty.
