Can I Backup My Emails to Google Drive?

How to Backup Emails to Google Drive
How to Backup Emails to Google Drive

With the increasing reliance on email, it's crucial to have an email backup system in place to protect your valuable data. One effective way to ensure the safety of your emails is by backing them up to Google Drive, a popular cloud storage platform provided by Google. In this comprehensive guide, we will walk you through the process of effortlessly backing up your email to Google Drive, ensuring you never lose vital messages again.

Why Backup Email to Google Drive?

Google Drive is a popular cloud storage service that allows you to store, share, and access files from anywhere with an Internet connection. It offers 15 GB of free storage space and various features that make it an ideal choice for backing up emails.

  • Data Security: Google Drive offers robust security measures to protect your backed-up emails from unauthorized access or data breaches.
  • Accessibility: Once your emails are backed up to Google Drive, you can access them from any device with an Internet connection, providing flexibility and convenience.
  • Storage Space: Google Drive provides ample storage space, allowing you to store a significant amount of email data without worrying about running out of space.
  • Searchability: Google Drive's search functionality enables you to quickly locate specific emails within your backups, saving you time and effort.
  • Syncing: By syncing your email backups to Google Drive, you can ensure that any changes or updates made to your Gmail account are automatically reflected in the backup.

How to Backup Email to Google Drive: 2 Ways for Gmail Users

When it comes to backing up your emails, you have a couple of options to choose from. If you are a Gmail user, you can use the Google Takeout tool offered by Google to backup all Gmail emails to Google Drive as a zip file. You can also print your Gmail emails to PDF and then save them to your Google Drive.

Way 1. Backup Gmail to Google Drive via Google Takeout

Google Takeout is a built-in feature provided by Google to help users export and download their data from various Google services, including Gmail. By using Google Takeout, you can create a backup of your Gmail account and save it directly to your Google Drive.

Step 1. Open the Google Account website and log in to your Gmail account.

Step 2. On the “Data and privacy” tab, click “Download your data” to open Google Takeout.

Open Google Takeout
Open Google Takeout

Step 3. Click the button “Deselect all” and scroll down the screen to tick “Mail”. You can click “All Mail data included” to choose specific Gmail folders to backup. After that, move to the bottom of the screen to click “Next step”.

Choose Mail in Google Takeout
Choose Mail in Google Takeout

Step 4. Choose “Add to Drive” as the destination and choose other settings you like. Then click “Create export” and Google Takeout will back up your Gmail data to your Google Drive.

Backup Emails from Gmail to Google Drive through Google Takeout
Backup Emails from Gmail to Google Drive through Google Takeout

Way 2. Backup Gmail to Google Drive via Printing

If you only need to backup a few emails to Google Drive, you can use the Print function and Save to Google Drive option in Gmail to backup emails to Google Drive one by one. Here's how to do it.

Step 1. Log in to your Gmail on the website.

Step 2. Open an email that you want to back up to Google Drive. Click the three-dot button at the top-right and choose "Print" in the dropdown menu.

Select Gmail Email to Print
Select Gmail Email to Print

Step 3. In the Print window, choose "Save to Google Drive" as the destination. Then click "Save" to back up a Gmail email to Google Drive.

Backup Gmail Emails to Google Drive
Backup Gmail Emails to Google Drive

How to Backup Email to Google Drive: for Outlook Users

If you wonder how do I backup my Outlook emails to Google Drive, even though Outlook has little connection with Google Drive, it still allows you to print Outlook emails to PDF and save them to your Google Drive.

Step 1. Log in to your Outlook website.

Step 2. Tick an email in your Outlook and click "Print" in the feature bar.

Select Outlook Email to Print
Select Outlook Email to Print

Step 3. Choose "Save to Google Drive" in the pop-ups and click "Print" again. Then your Outlook email will be backed up to your Google Drive after printing.

How to Backup Email to Google Drive via MultCloud [Easiest]

If you want to backup all emails to Google Drive in bulk without printing them one by one, you can use a professional email migration service, MultCloud, to one-click backup all your emails from Gmail, Outlook, or Office 365 Mail to Google Drive or other 30+ popular clouds.

MultCloud will convert your emails as PDFs and directly transfer them to your clouds without any risk of data loss. What's more, you don't have to switch between email accounts anymore since MultCloud can backup emails from both Gmail and Outlook in one interface.

  • Email Migration: Backup email as PDF and attachment to clouds.
  • Email Download: Backup emails to computer/hard drive as PDFs.

Step 1. Open the MultCloud website to sign up.

Step 2. Click the button “Add Cloud” and choose the Google Drive or Google Workspace icon to log in to your Google account. Then click “Add Email” and choose Gmail to log in to your Gmail account.

Add Google Drive to MultCloud
Add Google Drive to MultCloud

Tip: Here we take Gmail as an example, you can also add Outlook or Office 365 Mail to backup to Google Drive.

Step 3. Open the Email Migration function from the Common Tools list. Select emails or the Inbox folder as the source, and select Google Drive or a folder in it as the destination. After that, click the button “Migrate Now” and your emails will be backed up to Google Drive as soon as possible.

Backup Email to Google Drive via Email Migration
Backup Email to Google Drive via Email Migration

More About MultCloud Email Migration

The default options of your Email Migration task would save the attachments of your emails to the destination cloud. And all your conversations in an email will be combined as one format without repeated references. You can open the “Options” to set up according to your needs.

Options for Email Migration
Options for Email Migration

To automatically back up your emails to your Google Drive, you can open the “Schedule” to choose a daily, weekly, or monthly plan for MultCloud to operate your Email Migration task automatically.

Schedule for Email Migration
Schedule for Email Migration

If you don’t want to select the emails one by one for backup, you can use the Email Filter to only backup emails with certain identities like sender, receiver, date, etc.

Email Filter for Email Migration
Email Filter for Email Migration

In the End

Learning how to backup email to Google Drive is a smart and efficient way to safeguard your valuable data. Whether you choose to use Google Takeout, email printing, or third-party email backup tools, the process is relatively straightforward and provides numerous benefits.

Google Takeout Export all emails from Gmail and back them as a zip file in Google Drive.
Email Print Print emails to PDF piece by piece and time-wastingly save them to Google Drive.
MultCloud Backup one or multiple emails in bulk to Google Drive through a few clicks.

Besides, if you prefer to back up your emails to other clouds, you can also use MultCloud Email Migration to achieve Dropbox Gmail integration or backup emails to OneDrive and other clouds without any difficulty.

Why should I back up my email to Google Drive?
There are several reasons to do this, including safeguarding important emails, protecting against accidental deletion, and having a secure backup in case your email account is compromised.
Is there an automatic way to back up my emails to Google Drive?
Yes, you can set up automated email backups using third-party tools like MultCloud. MultCloud offers various schedules for you to set up an automatic email to Google Drive backup.
What happens to my email attachments when I backup to Google Drive?
Email attachments are typically saved along with the email messages when you back up to Google Drive. You can organize them into folders or access them as needed.

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How can I save emails from Gmail to my computer? Backing up your Gmail emails is an essential practice to safeguard your important data from loss or unforeseen circumstances. You can read through this full guide carefully to backup your Gmail data to PC or Mac without any difficulty.

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