Importance of Backup Emails to Google Drive

How to Backup Emails to Google Drive
How to Backup Emails to Google Drive

With the increasing reliance on email, it's crucial to have an email backup system in place to protect your valuable data. Creating a backup email means you can easily or immediately restore when the original documents lose for any reason. Then the question emerges: back up emails locally or on a cloud server? It is more recommended to back up email data securely on cloud servers, ensuring its availability even in case of local system failure or disasters.

Among all popular cloud services, Google Drive can be a better destination for saving or backing up emails for the following highlights:

  • Safe & Secure: Google Drive offers robust security measures to protect your backed-up emails from unauthorized access or data breaches.
  • Generous Free Storage Space: Google Drive provides ample storage space, allowing you to store a significant amount of email data without worrying about running out of space.
  • Easy to Search: Google Drive's search functionality enables you to quickly locate specific emails within your backups, saving you time and effort.
  • Search
  • Sync: By syncing your email backups to Google Drive, you can ensure that any changes or updates made to your Gmail account are automatically reflected in the backup.

How to Backup Gmail / Outlook Email to Google Drive via MultCloud

If you want to backup all emails to Google Drive in bulk without printing them one by one, you can use a professional email backup service, MultCloud, to one-click backup all your emails from Gmail, Outlook to Google Drive or other 30+ popular clouds.

MultCloud will convert your emails as PDFs and directly transfer them to your clouds without any risk of data loss. What's more, you don't have to switch between email accounts anymore since MultCloud can backup emails from both Gmail and Outlook in one interface. It is web-based service, and you can access it as long as you have a browser. Namely, regardless of the device (laptop, desktop computer, mobile device) or OS (windows, iOS, etc) you are using now, you can back up emails to Google Drive easily via MultCloud.

  • Email Migration to Cloud: Backup email as PDF and attachment to clouds.
  • Email Download to Local: Download or save emails to hard drive as PDFs.
  • Selective Emails Backup: Set a filter to only back up emails with specific sender, receivers, etc..
  • Automatic Email Backup: Support backing up emails to cloud drive at a fixed frequency.

Now, we will take you through the detailed steps of how to backup email to Google Drive using MultCloud, suitable for Gmail and Outlook emails backup.

Step 1. Sign up for MultCloud

Open the MultCloud website to sign up. Then log in with your MultCloud account.

Step 2. Add Email Account and Google Drive to MultCloud

>Click the button “Add Cloud” and choose the Google Drive or Google Workspace icon to log in to your Google account.

Add Google Drive to MultCloud
Add Google Drive to MultCloud

>Then click “Add Email” and choose Gmail to log in and add to MultCloud.

Add Gmail
Add Gmail

Tip: Here we take Gmail as an example, you can also add Outlook to backup to Google Drive (Office 365 Mail is not available temporarily, but it is coming soon).

Step 3. Start Email to Google Drive Backup

Open the Email Migration function from the Common Tools list. Select emails or the Inbox folder as the source, and select Google Drive or a folder in it as the destination. After that, click the button “Migrate Now” and your emails will be backed up to Google Drive as soon as possible.

Backup Email to Google Drive via Email Migration
Backup Email to Google Drive via Email Migration

⚙️ (Optional) Customize Email to Google Drive Backup 

📃Conversation Format, Attachments: The default options of your Email Migration task would save the attachments of your emails to the destination cloud. All your conversations in an email will be combined as one format without repeated references. You can open the “Options” to set up according to your needs.

Options for Email Migration
Options for Email Migration

Schedule Email Backup: To automatically back up your emails to your Google Drive, you can open the “Schedule” to choose a daily, weekly, or monthly plan for MultCloud to operate your Email Migration task automatically.

Schedule for Email Migration
Schedule for Email Migration

Filter: If you don’t want to select the emails one by one for backup, you can use the Email Filter to only backup emails with certain identities like sender, receiver, date, etc.

Email Filter for Email Migration
Email Filter for Email Migration

How to Backup Gmail Email to Google Drive  [2 Ways]

Of course, you can also make use of some built-in tools to back up emails to Google Drive, apart from using the professional email backup service. If you are a Gmail user, you can use the Google Takeout tool offered by Google to backup all Gmail emails to Google Drive as a zip file, or print Gmail emails to PDF and then save them to your Google Drive. How to do that in specific steps? Just read on!

1. Backup Gmail to Google Drive via Google Takeout

Google Takeout is a built-in feature provided by Google to help users export and download their data from various Google services, including Gmail. By using Google Takeout, you can create a backup of your Gmail account and save it directly to your Google Drive.

Step 1. Open the Google Account website and log in to your Gmail account.

Step 2. On the “Data and privacy” tab, click “Download your data” to open Google Takeout.

Open Google Takeout
Open Google Takeout

Step 3. Click the button “Deselect all” and scroll down the screen to tick “Mail”. You can click “All Mail data included” to choose specific Gmail folders to backup. After that, move to the bottom of the screen to click “Next step”.

Choose Mail in Google Takeout
Choose Mail in Google Takeout

Step 4. Choose “Add to Drive” as the destination and choose other settings you like. Then click “Create export” and Google Takeout will back up your Gmail data to your Google Drive.

Backup Emails from Gmail to Google Drive through Google Takeout
Backup Emails from Gmail to Google Drive through Google Takeout

2. Backup Gmail to Google Drive via "Print" Option in Gmail

If you only need to backup a few emails to Google Drive, you can use the Print function and Save to Google Drive option in Gmail to backup emails to Google Drive one by one. Here's how to do it.

Step 1. Log in to your Gmail on the website.

Step 2. Open an email that you want to back up to Google Drive. Click the three-dot button at the top-right and choose "Print" in the dropdown menu.

Select Gmail Email to Print
Select Gmail Email to Print

Step 3. In the Print window, choose "Save to Google Drive" as the destination. Then click "Save" to back up a Gmail email to Google Drive.

Backup Gmail Emails to Google Drive
Backup Gmail Emails to Google Drive

How to Backup Outlook Email to Google Drive [1 Way]

If you wonder how do I backup my Outlook emails to Google Drive, even though Outlook has little connection with Google Drive, it still allows you to print Outlook emails to PDF and save them to your Google Drive.

Step 1. Log in to your Outlook website.

Step 2. Tick an email in your Outlook and click "Print" in the feature bar.

Select Outlook Email to Print
Select Outlook Email to Print

Step 3. Choose "Save to Google Drive" in the pop-ups and click "Print" again. Then your Outlook email will be backed up to your Google Drive after printing.

In the End

Learning how to backup email to Google Drive is a smart and efficient way to safeguard your valuable data. Whether you choose to use Google Takeout, email printing, or third-party email backup tools, the process is relatively straightforward and provides numerous benefits.

Google Takeout Export all emails from Gmail and back them as a zip file in Google Drive. 
Email Print Print emails to PDF piece by piece and then save them to Google Drive.
MultCloud Backup one or multiple emails in bulk to Google Drive through a few clicks.

Besides, if you prefer to back up your emails to other clouds, you can also use MultCloud Email Migration to achieve Dropbox Gmail integration or backup emails to OneDrive and other clouds without any difficulty.

Last but not least, originally famous as a multiple cloud manager, MutlCloud focus more in backing up, transferring or syncing data across cloud drives. Different from traditional method (manually download data from source cloud to local, and then re-upload them to destination cloud), MultCloud can realize the cloud-to-cloud migration online without going through your local storage.

Frequently Asked Questions

Why should I back up my email to Google Drive?

There are several reasons to do this, including safeguarding important emails, protecting against accidental deletion, and having a secure backup in case your email account is compromised.

Is there an automatic way to back up my emails to Google Drive?

Yes, you can set up automated email backups using third-party tools like MultCloud. MultCloud offers various schedules for you to set up an automatic email to Google Drive backup.

What happens to my email attachments when I backup to Google Drive?

Email attachments are typically saved along with the email messages when you back up to Google Drive. You can organize them into folders or access them as needed.

How do I save all my emails to an external hard drive?

To save all your emails to an external hard drive, the MultCloud can help. Connect the external hard drive to your computer, select emails in MultCloud and download them into the hard drive as a zip folder. You have to change the default download location in browser's setting.

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