Why Perform Outlook Full Backup?

Performing an Outlook full backup makes you benefit from the following:

  • Data Protection: Safeguard against hardware failures, data loss, and malware attacks.
  • Emails and Attachments: Preserve critical emails and attachments.
  • Contacts and Calendar: Ensure contact lists, appointments, and schedules are saved.
  • Migration and Upgrades: Ease transitions to new devices or software versions.
  • Long-Term Preservation: Keep a record of your digital history over time.

Performing an Outlook full backup safeguards your data enhances productivity, and ensures business continuity. Thus, how to create Outlook full backup and keep them safe? You can find the solutions here.

Outlook Mailbox Full Backup in 3 Ways

To fully back up all emails in Outlook, you have 3 effective ways to make it, let’s get started to find out.

Way 1. Easiest Way to Do Outlook Full Backup

Here, we will introduce the best way to take Outlook full backup. To perform Outlook 365 full backup effectively, you can take advantage of the powerful web-based cloud file manager - MultCloud, which allows you to backup everything in Outlook to Google Drive, Dropbox, OneDrive, MEGA, Wasabi, Backblaze, and other mainstream clouds, or download Outlook emails in bulk as PDFs. It’s flexible for you to export Outlook emails as an archive anywhere so that you can restore data anytime if your Outlook emails get lost.


Here are the simple steps to perform Outlook full backup to Google Drive with MultCloud:

1. Please create a MultCloud account and then log in.

Sign Up for MultCloud
Sign Up for MultCloud

2. Tap Add Email > Outlook, then follow the steps to add. Click Add Cloud > Google Drive to add.

Add Outlook
Add Outlook

3. Click Email Migration, choose Outlook as the source, and Google Drive as the destination.

Migrate Outlook Emails to Google Drive
Migrate Outlook Emails to Google Drive


  • Options located at the bottom left can set up migration settings, like saving attachments, keeping conversation format, email notifications, and more.
  • The Schedule permits you to perform Outlook automatic backup daily, weekly, monthly, or at the time you specified. It will only create incremental backups after the first Outlook full backup.
  • Email Filter allows you to migrate certain emails from Outlook to other locations. You can use From, To, Date, Has attachments, and Is unread to filter the emails you’d like to backup.
  • For free users, you have up to 50 email-to-PDF conversions, and you can enjoy unlimited conversions after subscribing to MultCloud plans. After that, you will unlock all advanced features, including schedule, email filter, and faster transfer speed.
Email Filter
Email Filter

4. Press Migrate Now to create an Outlook full backup.


Way 2. Export Outlook Emails to a PST File

An Outlook PST file is a container for storing your emails, contacts, calendar events, and more in Microsoft Outlook. So, you can create Outlook full backup by exporting Outlook emails as PST files to save locally. Here is how it works:

1. Please ensure you have installed the Outlook desktop app on your computer, and open it.

2. Click File > Open & Export > Import/Export subsequently.

3. Choose Export to a file, and click Next.

Export to A File
Export to A File

4. Select Outlook Data File (.pst), and select Next.

Choose PST
Choose PST

5. Choose the Outlook mail folder to backup, and click Next.

Select Outlook Folder to Export
Select Outlook Folder to Export

6. Find a location for your Outlook full backup, and click Finish.

Select Destination for Outlook Data
Select Destination for Outlook Data

Limitation: Keep in mind, PST files have size limits and can impact performance if not managed properly. Modern alternatives like OST files and cloud synchronization are gaining popularity.

Way 3. Creating a Backup Copy in Outlook

For proficient users, you can manually copy the .pst file to back up Outlook emails and restore it by pasting. However, the complexity arises from the varying storage locations of .pst files across different Outlook versions.

In Outlook 2013 - 365:

Depending on the operating system, the .pst file can be found in these locations:

PST file location in Windows 8 and Windows 10:

  • C:\Users\YourUserName\AppData\Local\Microsoft\Outlook
  • C:\Users\YourUserName\Roaming\Local\Microsoft\Outlook

PST file location in Windows 7 and Windows Vista:

  • C:\Users\YourUserName\Documents\Outlook Files

In Outlook 2010:

Across all operating systems (including Vista, Windows 7, Windows 8, and Windows 10), the default location of the PST file is: C:\Users\YourUserName\Documents\Outlook Files

In Outlook 2007 and earlier:

For Vista, Windows 7, Windows 8, and Windows 10, the .pst file is located here:

  • C:\Users\YourUserName\AppData\Local\Microsoft\Outlook

In previous versions of Windows and Outlook, .pst files can be found in one of the following locations:

  • C:\Documents and Settings\YourUserName\Local Settings\Application Data\Microsoft\Outlook
  • C:\Users\YourUserName\Documents\Outlook Files
  • C:\Users\YourUserName\My Documents\Outlook Files

Note: "AppData" is a hidden folder. To make it visible, navigate to Control Panel > Folder Options, switch to the View tab, and select "Show hidden files, folders, or drives" under "Hidden files and folders".

How to perform Outlook full backup, please find your PST file location on your computer, copy it, and paste it to another location, like an external hard drive, USB flash drive, or NAS, and even upload PST files to the cloud.

FAQs about Outlook Full Backup


In conclusion, performing a full backup of your Microsoft Outlook data is a pivotal practice that ensures the safety, accessibility, and continuity of your vital information. How to perform Outlook full backup? Find the instructions above to protect your Outlook emails online or locally.

Besides, you’re able to backup Outlook emails to a USB flash drive, Google Drive, etc., or backup Outlook emails from a browser. With MultCloud, you’re also able to migrate files between cloud storage so that you can merge files from different clouds. So why not give it a try?

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What happens if your email mailbox is full, scroll down to get more details when Outlook is full or Gmail storage is full, and effective ways to fix it.

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