Can I Save an Email to Dropbox?

Save Email to Dropbox
Save Email to Dropbox

Before learning the exact ways to save email as PDF to Dropbox, let’s first make sure that you can save an email to Dropbox and discuss the benefits of doing it.

  • Easy Access and Organization: Storing emails in Dropbox allows you to access them from anywhere, using any device with an internet connection. Dropbox's intuitive interface and file organization features enable you to easily search, sort, and categorize your emails for efficient retrieval.
  • Enhanced Security: Dropbox employs robust security measures to protect your stored emails. It encrypts data during transit and at rest, ensuring the confidentiality and integrity of your sensitive information. Additionally, Dropbox offers features like two-factor authentication and granular access controls, further bolstering the security of your email files.
  • Backup and Recovery: By saving emails to Dropbox, you create an additional backup copy of your important correspondence. In the event of data loss, accidental deletions, or hardware failures, you can rely on Dropbox's version history and file recovery options to restore your deleted emails in Gmail, Outlook, or other email clients to their previous state.
  • Collaboration and Sharing: Dropbox facilitates seamless collaboration on emails and attachments. You can share specific email files or folders with colleagues, clients, or team members, allowing for easy collaboration, feedback, and document version control. This feature streamlines workflows and enhances productivity.

Save Email as PDF to Dropbox via MultCloud [Gmail & Outlook]

Instead of manually downloading emails from an email server and then uploading them to Dropbox, MultCloud offers an automatic and free email to PDF Dropbox converter which is Email Migration. It is a direct process to use Email Migration to migrate emails to Dropbox. All you need to do is create a task and then just pass the task to MultCloud.

Since the default setting of Email Migration is converting emails into PDFs before migration, this function can definitely meet your needs well. What's better, you can save multiple emails as PDF to Dropbox at the same time. This will benefit you a lot if you have masses of emails to migrate. Besides, when you begin to use MultCloud, you can find it provides you with more helpful functions for managing your clouds and emails.

  • Cloud Transfer: Directly transfer the files from one cloud to another.
  • Cloud Sync: Sync files between clouds with 7 different sync modes.
  • Cloud Backup: Regularly backup your files to a cloud drive and restore with your preferred version.
  • Email Download: Batch-download the emails as PDFs to your computer.

Let's see how to use Email Migration to save email as PDF to Dropbox from Gmail.

Step 1: Visit the MultCloud website and sign up for a free account.

Step 2: Click on the “Add Email” button and select Gmail. Then follow the prompts to authorize MultCloud’s access to your Gmail account.

Add Gmail to MultCloud
Add Gmail to MultCloud

Step 3: Click on the “Add Cloud” button and select Dropbox. Also, connect Dropbox and MultCloud by logging in to your Dropbox account.

Add Dropbox
Add Dropbox

Step 4: Tap “Email Migration” in the left bar and choose Gmail in the email box and Dropbox in the cloud box. Finally, click “Migrate Now” to start the migration process to save email as PDF to Dropbox

How to Save Email as PDF to Dropbox
How to Save Gmail Emails as PDF to Dropbox

Note 1: You can also save Outlook emails as PDFs to Dropbox with similar steps shown above. Don't forget to change Gmail to Outlook at every step. Although Outlook will be officially on MultCloud in early September, it deserves waiting.

Save Outlook Emails to Dropbox as PDFs
Save Outlook Emails to Dropbox as PDFs

Note 2:

  • Email Migration transfers emails with bandwidth and each user gets 5 GB of free traffic every month. If you want to save multiple emails as PDFs to Dropbox and the amount is huge, you can upgrade your MultCloud plan to get more traffic and convert more emails into PDFs. After upgrading, you can gain another benefit which is migrating up to 200 emails at once.
  • Considering the limitation of Dropbox storage, you may only want to transfer some of your emails to Dropbox. If you don’t want to manually select those emails, you can use the Email Filter to help you. The only thing you need to do is enter your request in the pop-up window.
Email Filter
Email Filter

Save Email as PDF to Dropbox via Download & Upload

The second way is saving emails to Dropbox by manually downloading and uploading. But this way is cumbersome since you have to enter the print interface every time you need to download an email as a PDF. Thus, it is not as direct as MultCloud Email Migration and may cost you much time if you have a lot of emails.

Way 1: How to Save Gmail Emails to Dropbox

Step 1: Open an email after you log in to your account on the Gmail website.

Step 2: Click the printer-shaped icon to enter the print interface. Or you can click the 3-dot icon and select “Print” to enter that interface.

Click Print
Click Print

Step 3: Extend the options in Destination when a print pop-up window appears. Then choose “Save to PDF” and this email will be exported as PDF to your PC.

Save a Gmail Email as PDF
Save a Gmail Email as PDF

Step 4: Click “Upload” in your Dropbox and tap “Files”. Then select the downloaded email and click “Open” to save the email to Dropbox.

Upload Email as PDF to Dropbox
Upload Email as PDF to Dropbox

Way 2: How to Save Outlook Emails to Dropbox

Step 1: Open an Outlook email and copy the whole content on it.

Step 2: Open a new document on a text editor and paste the email content on it.

Step 3: Save this document as a PDF by choosing "PDF (*.pdf)" in the file type blank.

Conclusion

By following the step-by-step guide outlined in this article, you can easily save email as PDF to Dropbox, ensuring easy access, enhanced security, and effective file management. Take advantage of MultCloud's capabilities, you can simplify your email-to-PDF-to-Dropbox workflow without the troublesome downloading and uploading.

Additionally, if you find your Dropbox space is not enough and you don’t want to upgrade your plan, you can use MultCloud Cloud Transfer to move some Dropbox files to Google Drive, OneDrive, Box, or other clouds. Using Cloud Transfer, you don’t have to delete the transferred files manually but let MultCloud do it for you with the “Delete all source files after transfer is complete” option.

FAQs

Can I save email attachments separately in Dropbox?
 
Yes, Dropbox allows you to save email attachments separately. You can either save them in the same folder as the email or create a specific folder for attachments within your Dropbox account.
Can I access my saved emails on mobile devices?
 
Yes, Dropbox provides mobile applications for iOS and Android devices, allowing you to access your saved emails and attachments on the go. Simply download the Dropbox app and sign in to your account.
Are there alternatives to Dropbox for saving email PDFs?
 
Yes, there are other cloud storage services available since they also offer similar functionalities for saving and organizing email PDFs. You can also save emails to Google Drive, OneDrive, Box, or iCloud in PDF format.
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Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

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