Can You Move Files from One SharePoint to Another?

Copy SharePoint Files from One Tenant to Another
Copy SharePoint Files from One Tenant to Another
 

I have a ticket list of many forms and I want to move most of them to another SharePoint used only for archiving old items. Is it possible? Can I solve this problem? Or do I need to transfer the forms to a new list of the same SharePoint Online tenant and then move the list to another SharePoint?

- Question from Stack Exchange

SharePoint Online is great for organizations and teams to collaborate with the large storage capacity and efficient online file-sharing services. All the users in a SharePoint Online tenant can easily access team files from different SharePoint sites with secure access permission.

If you have accounts of two or more SharePoint tenants, maybe you need to synchronize two document libraries in two different SharePoint tenants to easily access the same file on different SharePoint tenants. Or you need to migrate some personal data from the old SharePoint to the new SharePoint when you change to another company or team.

Under these conditions, you could follow the full guide below to move files between SharePoint teams in a smart and time-saving way or two manual ways.

How to Transfer Files from One SharePoint to Another Easily

The best way to transfer files between SharePoint tenants requires nothing like downloading, uploading, or installing. Instead, you just need to get a free account from a professional web-based multiple cloud storage manager, MultCloud.Then you can seamlessly transfer anything you want from one SharePoint Online tenant to another by clicking one button in the Cloud Transfer function.

  • Superfast: One-key transfer, sync, or backup across clouds
  • Smart: Offline transfer with customized schedule plans.
  • Efficient: Access and manage all cloud files with one login.
  • Extensive: More than 30 clouds and all systems are supported.

MultCloud is a reliable third-party cloud file manager that offers a well-designed web interface to let you add all clouds to it for efficient cloud management and seamless cloud-to-cloud transfer. Its core functions are Cloud Transfer, Cloud Sync, Cloud Backup, and Team Transfer. You can use Cloud Transfer to quickly transfer files and folders from one SharePoint to another.

Step 1. Sign up for MultCloud and log in.

Step 2. Add SharePoint tenants to MultCloud by clicking “Add Cloud”. Then log in to each SharePoint Online account respectively in the pop-up window to add them to MultCloud.

Add SharePoint Online to MultCloud
Add SharePoint Online to MultCloud

Step 3. Click “Cloud Transfer” on the left. Then choose files in a documents library of a SharePoint tenant as the destination and a documents library of another SharePoint tenant as the destination.

Step 4. Turn on the SharePoint Online to SharePoint Online migration by clicking “Transfer Now”.

Transfer SharePoint Files to Another SharePoint by Cloud Transfer
Transfer SharePoint Files to Another SharePoint by Cloud Transfer

Tips:

  • In the “Options”, you can choose “Delete all source files after transfer is complete.” to easily migrate SharePoint files to another account. And the “Email” can send a notification to you when the task is done. What’s more, the “Filter” allows you to ignore or only transfer files with certain extensions.
  • In the “Schedule”, you can choose a daily, weekly, or monthly plan to let MultCloud automatically copy files from one SharePoint tenant to another.
MultCloud Cloud Transfer Options
MultCloud Cloud Transfer Options
MultCloud Cloud Transfer Schedules
MultCloud Cloud Transfer Schedules

How to Transfer Files from One SharePoint to Another Normally

If you only need to transfer a few files from one SharePoint to another, you can also use the two traditional methods illustrated below. But these methods may take a lot of your time and energy since they have complicated steps.

Way 1. Transfer Files between SharePoint Tenants by Downloading and Uploading

No matter which clouds you use, you can always download data from one SharePoint and then upload files to SharePoint of another tenant all by yourself.

Step 1. Log in to SharePoint Online with one of your SharePoint tenant accounts.

Step 2. Tick the files and folders in a documents library.

Step 3. Click “Download” in the feature bar.

Download from SharePoint Online
Download from SharePoint Online

Step 4. Find the downloaded file in File Explorer and unzip the file into a folder.

Step 5. Log in to SharePoint Online with another SharePoint tenant.

Step 6. Open a documents library in a SharePoint site.

Step 7. Click “Upload” in the feature bar.

Step 8. In the pop-up window, navigate to the downloaded files and click “Open”.

Upload to SharePoint Online
Upload to SharePoint Online

Way 2. Transfer from One SharePoint to Another by Power Automate

Microsoft offers a cloud-to-cloud automation platform called Power Automate. There are some official and third-party flows in this platform to help you customize automatic operations between certain clouds.

Step 1. Log in to Power Automate with one of your SharePoint accounts and search for “SharePoint”.

Step 2. Choose the flow “When a file is created or modified in a folder”.

Choose the Flow in Power Automate
Choose the Flow in Power Automate

Step 3. Choose a SharePoint site and a folder in the documents library as the source.

Step 4. Click + New step > Standard > See more > Create File.

Choose Create File as the Next Step
Choose Create File as the Next Step

Step 5. Click the three-dot icon beside and choose “+ Add new connection”. Then sign in to another SharePoint account.

Add New Connection in Power Automate
Add New Connection in Power Automate

Step 6. After selecting the destination path in another SharePoint Online account, click “Save” and the selected files will be transferred from one SharePoint to another.

Summary

With 3 different solutions about how to transfer files from one SharePoint to another, you can choose the best way you like and follow the step-by-step instructions to quickly transfer files from one SharePoint Online account to another.

Besides, as the best multiple cloud storage manager, MultCloud can also help you sync SharePoint to Dropbox or other clouds seamlessly with a single click and 10 excellent one-way, two-way, or real-time sync modes.

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