Can You Send an Email to a SharePoint Site?
Emails can be sent to a SharePoint folder through 2 methods in this post. If you want to know the reasons why some users do so, there are 3 reasons that may help you get rid of this confusion.
- Collaboration and Sharing: SharePoint can create a private space for you and your team members to work together. By sending emails to SharePoint, you can easily share the emails from SharePoint with your team members which improves team collaboration.
- Enhanced Search and Discovery: Sending emails to SharePoint can help you save time in searching emails because SharePoint has better search capabilities than email servers. You can quickly locate the emails on SharePoint in terms of the sender, recipient, or other elements.
- Integration with Other Apps: SharePoint can integrate with many other robust apps like Power Automate and Power AI. So, after moving emails to SharePoint, you can centralize the emails from others by the automatic workflows effortlessly.
Move Email to SharePoint via MultCloud [3 Efficient Steps]
There is no better choice than using MultCloud to transfer emails to SharePoint Online. MultCloud devotes to managing your multiple cloud drives as its name shows. To move emails to SharePoint, you can use Email Migration which is a new function of MultCloud and will be released at the end of May.
Your emails will be sent to SharePoint Online in PDF format by Email Migration. Also, you can transfer all of your emails at once instead of doing it one by one. Besides, if you want to sync the emails from an email server with SharePoint Online, you can use Schedule to automate the migration process.
The following steps are moving Gmail email to SharePoint Online. If you want to send emails from other email servers like Outlook or Office 365 Mail, you can also refer to the steps below because they are similar.
Step 1: Enter MultCloud in any browser and sign up for a MultCloud account.
Step 2: Add Gmail by clicking “Add Email” and the Gmail icon. When a pop-up window appears, log in to your account in it. You have to follow similar steps to add SharePoint Online to MultCloud, too.
Step 3: Click “Email Migration” and choose Gmail and SharePoint Online in the boxes. Then tap the “Migrate Now” button and your Gmail emails will be transferred quickly to SharePoint Online.
Note: A new user can have 5 GB of free traffic and can convert up to 20 emails to PDFs per month. Therefore, if you have a lot of emails to convert, these may be inadequate for you. In this regard, you can join the MultCloud VIP club so that you may have unlimited traffic and the number of emails won’t be restricted.
If you think manually choosing emails is not so convenient, you are recommended to use the Email Filter. By Filter, you just need to enter the sender or recipient, and MultCloud will pick them out for transfer. Also, you can order MultCloud to select the emails by their attachments, date, or status.
Copy Emails to SharePoint via Download & Upload
There is another way for you to send email to SharePoint. However, this way may be not as automatic as the former one since it needs you to download every email to your computer and then upload them to SharePoint. In this way, you may face the trouble that your emails can’t be previewed on SharePoint because of the incompatible format. Besides, you have to migrate the emails one by one which is annoying if you have masses of emails to migrate.
To make a comparison between the MultCloud solution and this solution, here the post still uses Gmail email to SharePoint as an example.
Step 1: Enter Gmail and log in to your Gmail account.
Step 2: Open an email and click the 3-dots icon in the upper-right corner. Then choose “Download message” in the menu.
Step 3: Enter SharePoint and log in to your account.
Step 4: Click “Upload” in the upper-left corner, select the email that you downloaded before, and click “Open”. After finishing this step, that email is moved to SharePoint.
Bonus Tip: Export Several Emails as PDF by MultCloud Download
To solve the problem that emails can’t be previewed on SharePoint, you can convert the emails into PDF before. Of course, using the print icon to download emails as PDF is a useful way. But if you have a lot of emails that need to be exported, you may feel it cumbersome to do it one by one.
This section will introduce a convenient way for you to convert emails in batches and that is using MultCloud Download. With this feature, you can export up to 200 pieces of emails at once.
Step 1: Open Gmail (for example) in the left sidebar after you have a MultCloud account and add Gmail to MultCloud.
Step 2: Select the emails that you want to download and click “Download” in the upper bar. If you like, you can also right-click the emails and choose “Download”.
Step 3: Name the email package and click “Save” if you want to keep the default settings. Then these Gmail emails will be moved to your computer in PDF format.
Now, you know the effortless way to save email to SharePoint is using MultCloud and it deserves a try. To be honest, if you have many emails that wait for moving, MultCloud can perform better than another way because you can transfer multiple emails at once on MultCloud without downloading the emails to your computer. Or, if you have a doubt, you can try both of the 2 ways shown in the post to see which one is better.
What’s more, you can find more functions on MultCloud such as Cloud Transfer, Cloud Sync, and Cloud Backup. When the storage of your SharePoint runs out and you want to move some emails from it to other clouds like G Suite, MultCloud is also your first choice. To transfer SharePoint files to G Suite, you can use Cloud Transfer which transfers the files without downloading and uploading.