Quick Search:

User Case: Dropbox Professional vs Business, Which is Better?


Dropbox Business vs Professional

Hi, I would like to know how the community compares these two plans. I already have Dropbox Personal Plus and my company gave me a Dropbox business account. However, I only want to use smart sync in my personal files, which option is the best? Of course, I can save my files in a Dropbox business folder, but I just don't want.

- Question from https://www.dropboxforum.com/

Understanding Dropbox Professional and Dropbox Business

Dropbox Professional is designed for individuals and freelancers looking for a robust cloud storage solution. Here are some key features and benefits:

  • Ample Storage: With 2TB of storage, you can securely store and share your files, photos, and documents.
  • Advanced Sharing Options: Easily collaborate with clients and colleagues by granting access to specific files or folders.
  • Smart Sync: Save space on your device by syncing only the files you need.
  • Priority Email Support: Enjoy top-notch customer support for any issues you might encounter.

Dropbox Business, on the other hand, caters to the needs of small to large enterprises. Its features and benefits include:

  • Scalable Storage: Choose from Standard and Advanced plans, with scalable storage options.
  • Team Collaboration: Facilitate teamwork with advanced cloud content collaboration and file-sharing features.
  • Admin Controls: Administrators can manage users, monitor activity, and enhance security.
  • Dedicated Support: Access priority support to resolve any business-critical issues.

Dropbox Professional vs Business: A Full Comparison

Let's delve into a detailed comparison to understand which option suits your needs best.

1. Pricing Comparison

Pricing is a crucial factor when choosing a plan. Dropbox Business is priced per user, making it cost-effective for businesses with multiple employees. Dropbox Professional offers a single-user plan, which is budget-friendly for individual users. You can clearly see the plans from the following table.

Feature Dropbox Professional Dropbox Business
Monthly Pricing $22 per user Starting at $24 per user (for 3 users or more)
Storage Space 3 TB Starts at 9 TB for the team
Access to Smart Sync Yes Yes
Team Collaboration No Yes
Shared Folders Limited Advanced sharing and permissions
Advanced Admin Controls No Yes
Priority Email Support Yes Yes
Team Management No Yes
Team Activity Log No Yes
Integration with Other Apps Basic Extensive
File Recovery & Version History Yes Yes
Advanced Sharing Options Limited Advanced
Advanced Security Features No Yes

2. User Case

Dropbox Professional is an excellent choice if you're a solo entrepreneur or a freelancer. It offers ample storage and essential collaboration features for your business needs.

Dropbox Business is ideal for small to large businesses. It provides the scalability, security, and collaboration tools necessary for effective teamwork.

3. Security and Data Protection

Data security is a priority for both Dropbox Business and Professional. Dropbox Business offers robust security measures, including two-step verification and encryption. Administrators can control user access and monitor file activity to ensure data protection.

Dropbox Professional is not lacking in this department either. It provides users with features such as password-protected links and remote wipe to safeguard their data.

4. Integration and Compatibility

Dropbox Business offers seamless integration with a wide range of software, including G Suite and Microsoft Office 365. This makes it an excellent choice for businesses that use these tools in their daily operations. Additionally, Dropbox Business is compatible with various devices and operating systems, ensuring accessibility from anywhere.

Dropbox Professional, while not as focused on integration, still supports popular productivity apps, ensuring users can easily work with their preferred tools.

5. Customer Support and Resources

Both plans provide customer support, but Dropbox Business offers priority support to address the immediate needs of businesses. It also includes access to a dedicated customer success manager. Dropbox Professional users can take advantage of the standard customer support options and a wealth of online resources.

Dropbox Professional vs Business: Making the Right Choice

Your choice between Dropbox Professional and Business depends on your specific needs. You need to consider your budget, the number of users, collaboration requirements, and scalability. In addition, you should consider their pros and cons to choose the most suitable one.

Pros and Cons of Dropbox Professional

Pros √ Ideal for individuals and freelancers.
√ Adequate storage for personal and professional use.
√ Advanced sharing and sync features.
Cons × Limited collaboration features.
× Not suitable for businesses with multiple employees.

Pros and Cons of Dropbox Business

Pros √ Scalable storage and user management.
√ Advanced collaboration tools.
√ Enhanced security and admin controls.
Cons × Overkill for solo entrepreneurs.
× Higher cost compared to Professional.


In the battle of Dropbox Professional vs Business, the winner depends on your unique requirements. Evaluate your needs, budget, and the scale of your operations before making a decision. Dropbox provides flexible solutions for a range of users, ensuring you get the most out of your cloud storage experience.


1. Is Dropbox Professional suitable for small businesses?

Dropbox Professional is primarily designed for individual users or freelancers. For small businesses, Dropbox Business is a more suitable choice.

2. Can I upgrade from Professional to Business?

Yes, you can upgrade from Professional to Business to accommodate your growing business needs. Dropbox offers seamless transition options.

3. How does Dropbox ensure data security?

Dropbox employs encryption, two-factor authentication, and regular security updates to protect your data from unauthorized access and breaches.

4. What happens if I exceed my storage limit?

If you surpass your storage limit, you will need to upgrade your plan or delete unnecessary files to free up space.

5. Is There a Way to Manage Multiple Dropbox Accounts on One Computer?

Yes, there is a best cloud file manager --- MultCloud can help run multiple Dropbox accounts on Windows 10 or Mac. If you add SharePoint or other cloud accounts to MultCloud, you can directly migrate Dropbox to SharePoint.

  • Perfect Integration: Manage up to 30+ cloud drives centrally.
  • Random Migration: Do one-time or incremental migration according to your own needs.
  • Real-time Sync: Provide 10 custom sync modes to simplify collaboration.
  • Smart Backup: Restore the backed-up data to the previous version at any time.
  • Email Migration: Easily save emails to a flash drive or cloud account.
  • Remote Upload: Directly download URLs, torrent files or magnet links to clouds.
MultCloud Logo

Manage 30+ popular clouds in one platform.

Sign up Free

100% secure

New Release

Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

Get Started for Free