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User Case: Saving Multiple Emails as PDF - Have I Gone Crazy?


Years ago I was involved in a lawsuit and had to produce all emails to/from/about a particular person. Somehow I did this using Gmail. Now I need to do this again. However, I don't see any way to do that anymore. When you search Google for how to do this most hits seem to be: How to save outlook emails as PDF How to save an individual email as a PDF Using some 3rd party app plugin like Cloud HQ (which doesn't seem to work well) Is it really the case that you can't select a bunch of emails in Gmail and save them as PDF? It seems like it would be a pretty common thing to need to do. Anyone have any tips?”

- Question from Reddit

Why Export Gmail Emails to PDF?

Sometimes, users need to make Gmail export emails to PDF due to various reasons. For instance, if you receive an email about taxes, it may be easier and safer to find it later when it’s stored on your PC. Simply, when users receive important emails with vital attachments, it is essential to save them as PDF formats so that they can access them in the future quickly.

In the following content, we will show you how to convert Gmail to PDF format on computer and phone in 3 simple and easy solutions. After reading, you can choose the right method according to your requirements.

How to Export a Gmail Email to PDF [Manual]

If you only want to export one single email from Gmail to PDF, you can simply use the built-in Save to PDF feature. And this is what you should follow:

Step 1: Sign in to your Gmail on the web.

Step 2: Locate and access the email you want to save as a PDF, then hit the Save icon on the top ribbon and choose the Save to PDF button.

Save to PDF
Save to PDF

Step 3: Then, it will be downloaded as a PDF file on your computer.

Email Downloaded as PDF
Email Downloaded as PDF

The Gmail app offers the convenience of viewing and sharing emails while on the move, and PDFs also provide a similar level of convenience. Here are the steps for saving emails as PDFs from Gmail on iPhone and Android phone by using the Gmail app:

Step 1: Within the Gmail app, locate the email you'd like to save as a PDF.

Step 2: Tap the three-dot menu icon. On iOS, you'll find it at the email's top, and for Android users, it's located at the top right corner of the screen.

Step 3: For iOS users, choose Airprint and then zoom in on the thumbnail. If you're using an Android device, opt for the Print option.

Step 4: iOS users should tap the Share icon at the top right corner and then select Save to Files. Android users, on the other hand, should click the downward arrow, followed by Save as PDF > PDF.

Step 5: At this point, on iOS, your Gmail email should be saved as a PDF. On Android, you will need to specify where you want the PDF to be saved, and then select the Save option.

How to Export Multiple Gmail Emails to PDF [Auto]

If you want to export all Gmail emails to PDF, undoubtedly, it would be cumbersome when you choose to save emails on Gmail to PDF manually. Then, how to save multiple Gmail emails as PDF? To make it easier, you can utilize a professional and excellent cloud file manager – MultCloud.


MultCloud is a web-based service that allows you to manage multiple cloud drives and email boxes, including iCloud Drive, Google Drive, OneDrive, SharePoint, iCloud Photos, Google Photos, Flickr, MEGA, Dropbox, Dropbox Business, OneDrive for Business, Google Workspace, SugarSync, Gmail, Outlook and so on. After adding Gmail to MultCloud, you can access and manage emails from Gmail easily and quickly.

Why use MultCloud to export emails from Gmail to PDF format? Here’re some detailed virtues:

  • FREE and Easy to Get Started. MultCloud has a simple interface, displaying main features on the left navigation pane, and you can manage your clouds and email boxes for free.
  • Scheduled Exporting. MultCloud offers the ability to set up automatic exporting when you intend to make Gmail export emails to PDF. And there are 4 options to choose from, such as exporting at a specific time.
  • Multiple Select to Download. Different from the built-in Save to feature on Gmail, MultCloud enables you to download multiple emails to PDFs so that you can save as many emails (including attachments) as you want.

Now, follow the steps below to learn how to export Gmail emails to PDF via MultCloud:

Step 1: Create an account on the official site of MultCloud by your email. Or, you can continue with your Google/Facebook account directly.

Sign Up
Sign Up

Step 2: Press the Add Email button on the left sidebar. Then hit the Gmail icon to add and give MultCloud permission by following what is shown on your screen.

Add Gmail
Add Gmail

Step 3: Now, head to Gmail, multi-select the email you want to save as a PDF, and hit the Download button on the upper side taskbar.

Download from Gmail
Download from Gmail

Name your downloaded email and customized your download settings. You have option to Save Attachments. In this way, the email can be saved as a PDF format on your PC. 

Download Settings
Download Settings

As you can see, the way to save Emails to PDF via MultCloud is simple and efficient. You don't need to perform many manual operations when delivering the goal. Instead, MultCloud provides you with a easy and seamless way to save emails as PDFs. Likewise, how to save emails as PDF on Outlook? Use MultCloud can help you export Outlook emails to PDF simply too.

If you find your local storage space is insufficient, you can choose to save those emails and attachments to another cloud, such as Google Drive, OneDrive, Dropbox, etc. Thankfully, MultCloud allows you to accomplish this target directly and seamlessly via the Email Migration feature. As mentioned before, it supports over 30 cloud drives and mailboxes in the market, you will find it easy to move emails to clouds.

In the End

That’s all about how to export Gmail emails to PDF format. Anyway, if you only have a single email to save as PDF, you can use the built-in Save to feature. If you want to export multiple emails at once, then you can turn to the email to PDF converter Online, MultCloud.

On top of exporting emails to PDFs, MultCloud allows you transfer and sync data from one cloud drive to another with ease as well. It offers an industry-leading migration speed, so large files can be moved as quickly as possible. Also, it utilizes data traffic to migrate data across clouds, so offline transfer is enabled. For instance, you are able to transfer all Google Drive files from one account to another in a hassle-free way.

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Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

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