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Why Sync Box Files to Desktop?

Box is a cloud-based storage and collaboration service for businesses and individuals to store, share, and manage their files. It allows you to store files in the cloud, making them accessible from anywhere with an internet connection.

Besides, Box provides you with these features, such as collaboration on documents, projects, and tasks in real-time, organizing your content, including folders, tags, and metadata, encryption, access controls, and compliance with industry regulations (HIPAA, GDPR, etc.).


In the past decade, Box has become a popular choice for organizations looking for secure and collaborative cloud storage solutions, and it competes with other cloud storage and collaboration platforms in the market. You can also compare Box and OneDrive, Google Drive, or Dropbox to choose from.

Thus, you might need to sync Box files to desktop for offline use, what should you do? Don’t worry, here you can find different effective solutions to complete the task.

How to Sync Box folder to Desktop?

As a matter of fact, Box provides two apps for you to sync files between computer and Box, Box Sync and Box Drive. Although Box Sync has been replaced by Box Drive, you might use Box Sync currently. Thus, we will show you how to sync files from Box to desktop using both apps, as well as another third-party app. Let’s find out.

Way 1. Sync Box Files to Desktop via Box Drive

Box Drive is the latest app for Box to sync files, thus, we will show you the steps of syncing Box files to desktop with Box Drive first.

1. Please install the Box Drive app on your computer, and log in to your Box account.

2. You will get a Box folder on Windows File Explorer. Right-click the folder, and choose Make Available Offline to sync Box files to desktop.

Box Make Available Offline
Box Make Available Offline

Tip: If you did not make it available offline for your files or folders, it is online only, and you can’t get access to them once there is no Internet connection.

Way 2. Box Sync to Desktop via Box Sync

If you are currently using Box Sync on your computer, try these steps to sync Box files to desktop :

1. Begin by downloading the Box Sync app and running it on your computer.

2. Log in and click "Start Syncing".

Start Sync
Start Syncing

Tip: You can change the Box folder location by clicking "Customize Folder Settings" in the middle-bottom section of the window.

3. Then, a Box Sync folder will appear in your Windows File Explorer or Mac Finder. Once the synchronization is complete, the Box sync status will show "Synced".


4. You can now access files from the Box Sync folder on your computer.

5. Go to the Box web app, select the desired folder, and click the three-dots icon.

6. Choose "More Actions" > "Sync" to manually sync Box folder to your computer.



  • You can’t install Box Drive and Box Sync both on your computer. Thus, you have to uninstall Box Drive to install Box Sync, or uninstall Box Sync to install Box Drive. Or you will receive a compatibility warning message.
  • Box auto-sync doesn't synchronize all files by default. You have to manually sync files from the Box server to your computer.

Way 3. Sync Box Folder to Desktop via MultCloud

As a matter of fact, you have another way to sync Box files to your computer except for the Box apps, the professional web-based multi-cloud storage manager - MultCloud.

  • MultCloud allows you to download files from Box to desktop effortlessly.
  • It supports 30+ mainstream clouds and services, including Box, Box for Business, Dropbox, OneDrive, OneDrive for Business, Dropbox Business, Google Drive, Google Photos, Google Workspace, iCloud Drive, iCloud Photos, pCloud, Backblaze, NAS, FTP, MySQL, and many more.
  • It not only allows you to do cloud file management but also sync Box files to another account, or other clouds directly.

How to Sync Box files to Desktop in 4 Steps

First of all, you have to add Box to MultCloud, and then download files from Box.

1. Please apply for a MultCloud account, and then sign in to MultCloud Console.

2. Click Add Cloud from the left side, choose Box, and follow the on-screen guide to add.

Add Box
Add Box

3. Box will be listed automatically after adding, then select a Box file that you’d like to sync to desktop, and tap Download.

Download Box Files
Download Box Files

4. Wait for a while, your Box files have been synced to the desktop.

Migration Tip: Migrate Box to Box for Business Directly

Although Box is designed for business use typically, you can have a Box personal account. Multiple Box accounts you might have, and moving files between Box accounts for easy file management is the common operation. Therefore, how to move files from Box to Box for Business, or vice versa? MultCloud gives you straightforward solutions to make it, cloud sync, cloud transfer, cloud backup, copy to, etc.

To make it clear for you how to migrate Box to Box for Business, we will show it with Cloud Transfer, here is how it works:

1. Add Box and Box for Business to MultCloud by clicking Add Cloud.

Add Box and Box for Business
Add Box and Box for Business

2. Tap Cloud Transfer under Common Tools, and choose Box as the source, and Box for Business as the target.

Transfer Box to Box for Business
Transfer Box to Box for Business


  • If you choose Box means that you select everything in Box to transfer, or select files in Box as source.
  • If you would like to free up space for Box automatically after the transfer, click Options > Delete all source files after transfer is complete to enable. Besides, you can enjoy Email and Filter settings in Options too.
  • To automatically move files from Box to Box for Business once the changes are detected, click Schedule, then enable Daily, Weekly, or Monthly to enjoy.
  • Subscribe to get all premium features (Filter, Schedule, etc.), enjoy faster transfer speed (10 threads of high-level speed), and many more.

3. Press the Transfer Now button to transfer files from one Box account to another.

  • Smart Share: Share cloud files via public, private, or source mode.
  • One-key Move: Quick data transfer, sync, and backup among clouds.
  • Email Archive: Protect emails to other clouds or local disks.
  • Remote upload: Effectively save web files to clouds via URL.
  • Safe: Full-time 256-bit AES and OAuth authorization protections.
  • Easy: Access and manage all clouds in one place with one login.
  • Extensive: 30+ clouds and on-premise services are supported.

Write in the End

Until now, you have mastered how to sync Box files to desktop in 3 effective ways. No matter which way you choose, just sync Box files to desktop, and use it offline. Besides, if your Box is full and needs to free up space, you can delete files from Box, and migrate Box to Dropbox, or other clouds to make some space.

If you're trying to switch from one business cloud to another business cloud, team transfer would be your best shot.

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