How to Share Files on OneDrive for Business with External or Internal Users?

Why Share Files on OneDrive for Business?

OneDrive for Business is a cloud-based storage and file-sharing platform that is part of the Microsoft Office 365 suite of tools. Designed for businesses of all sizes, it offers a quite secure and easy-to-use way to store, organize, and share files with colleagues, clients or partners. Sharing files on OneDrive for Business is a very popular and useful feature, with which the teams can collaborate on projects, edit documents, and work together in real-time, so that the work efficiency can get boosted a lot. Overall, OneDrive for Business files or folders sharing can improve collaboration, streamline workflows, and enhance security for businesses.

How to Share Files OneDrive for Business?

Now, we will show you how to share files on OneDrive for Business no matter you want to share OneDrive for Business files or folders with either external users or internal users. We will get you covered.

Section A: Share Files on OneDrive for Busienss with External Users

In this part, you can learn how to share files on OneDrive for Business with external users, who are not part of your company. However, before trying to share files on OneDrive for business with external users, you need to set up external sharing as below.

Step 1.  Sign in to your OneDrive for Business account as an administrator.  Click on the "Admin" button in the app launcher.

Step 2.  Select "SharePoint" from the admin center.

Step 3. Click on "Sharing" under "Policies" from the left navigation menu.

Step 4. Choose the type of external sharing you want to enable.

Finally, click on "Save" to apply the changes.

Then you can follow the steps below to share a files on OneDrive for Business.

Step 1. Log in your OneDrive for Business, right-click on the file or folder and select "Share".

Step 2. In the "Share" pane, enter the email address of the external user you want to share the file with.

Step 3. Select the type of permission you want to give the external user: "Can edit" or "Can view".

Step 4. Then click "Send".

Section B: Share Files on OneDrive for Busienss with Internal Users

Compared with sharing files on OneDrive for Business with external users Windows 10, internal sharing is straightforward and offers more control. Sharing with external users require that you first enable external sharing and choose the type of sharing allowed while the internal sharing does not need the preparation.

Besides, internal sharing on OneDrive for business gives you more control over who can access the files and what they can do with them. You can monitor and manage access, track activity, and even revoke access if necessary. Overall, to share files on OneDrive for Business with internal users in Windows 10, 11 or other operating systems, just ignore the external sharing settings, directly select the files or folder you want to share and then follow the steps above.

MultCloud: Share Files on OneDrive for Business More Flexibly

The former content is about how to share files on OneDrive for Business through the official site, you can also turn to some third-party cloud manager like MultCloud. It comes with three different types of share links available. 

✦Public Share: Anyone who gets the link can view the file.

✦Private Share: Others need to enter password to view the file.

✦Source Share: Create a sharing link of the source cloud drive.

To share a files on OneDrive for Business via MultCloud, take the following steps, please:

Step 1. Sign up an anccount first of all and log in. Or you can directly log in with your Google or Facebook account.

Step 2. On the left pane, click on "Add Cloud" and choose "OneDrive for Business" under the "Business Clouds" section.

Step 3. When it's done, click on "OneDrive for Business" under "My Cloud Drives" list. Select the file you want to share, then press the Share tab on the upper side of the toolbar. 

Step 4. Hit on "Create Share"  and copy the generated link. Then, you can paste the link to anyone or anywhere you like.

★Tips:

If you choose "Private Share", then it will automatically generate a passsword for the shared files and you are allowed to re-edit it.

You can also directly share files on OneDrive for Business to other social medium, like Facebook, Twitter, Pinterest, etc.

You are able to manage all your shares in the "Shares" section. If you require some files from the receivers, you can toggle on the "Allow to Upload" so that they can upload what you need to the shared folder.

More powerful features of MultCloud You may Interested in

MultCloud does not only a cloud file sharing tool. However, it focuses more on data sync, transfer, backup across different cloud drives or accounts.

Cloud Transfer: move data from one or more clouds to another cloud online without going through computer.

Cloud Sync: sync data among different clouds with up to 10 sync modes, including real-time sync, schedule sync and more.

Cloud Backup: back up one cloud data to another for easy recovery.

Remote Upload: download content from URL, Torrents, Magnets to clouds directly.

Team Transfer: migrate domains or accounts from one business cloud to another.

Summary

After going through this article, now you must know how to share files on OneDrive for Business with external users or internal users in Windows 10.  Choosing which method finally depends on your specific situation and requirements. But if you want to manage multiple cloud drives with most convenience, the MultCloud is a great choice.