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The Advantages of Sharing Files on Google Drive

Google Drive
Google Drive

Google Drive is a technical cloud drive for users to store their data and has a large user base. It is the advantages of sharing files on Google Drive that plays an important role which makes people use this cloud service more. Being a professional and popular cloud drive, the feature of sharing files in Google Drive has the following merits:

  1. Improving Efficiency. Traditionally, if you want to edit a file, you have to download it first. It is easy when it comes to a small file. But, how about a large one? It will definitely cost much of your time. However, Google Drive can solve this problem efficiently since it supports online editing. Google Drive provides easy and effective methods for users to share large files by only a few steps.
  2. Secure and Intelligent. There are many intelligent functions that you can operate when sharing files. For example, for data’s security, users can set up permissions and limit shared time of shared files.

How to Share Files on Google Drive on Computer

As mentioned before, sharing files on Google Drive offers users a convenient way to edit files online. If you are business man, you may often need to share files with co-workers to edit. So, it’s important to know how to share with ease. Here are 3 simple ways for your reference, you can choose the most suitable one according to your situation.

Way 1: Share Files by Sending an Email

Step 1: Log in to your Google Drive account.
Step 2: Select the files you plan to share. Since Google Drive doesn’t offer the feature of selecting all with one click, you can hold down to “CTRL” on your keyboard and left-click to select files you decide to share.
Step 3: Press the “little person” icon on the right upper side.

Click Little Person Icon
Click "Little Person" Icon

Step 4: Choose the person or team in your contact list, then click on “Send”.

Click Send
Click "Send"


1. If you want to select all your files to share, then you could hold down to “SHIFT” on your keyboard and left-click on the first and the last picture, which means selecting all.

2. If you have multiple files to share, you can move them into one certain folder, and then you could share that folder in the same way of sharing files.

Way 2: How to Share Files in Google Drive through a Sharing Link

Apart from sharing to your friends or teams by email, there is another way to share files by sending a link. The detailed steps are as follows.

Step 1: Log in to your Google Drive.
Step 2: Select the file you plan to share and right-click it to click “Share”.

Click Share
Click "Share"

Step 3: Now, press “Copy links” on the right lower side.

Copy Links
Copy Links

Step 4: Then, you could log in to your email and send the link to your friends or teams. They will receive the link, and they can view the files you send once they click on that link.

Way 3: How to Share Files on Google Drive via MultCloud

People may be worried about the security of their data when sharing files, since once you share your files with others to edit, they can make modifications to your files, which means those files may be lost sometimes. However, if you share files with MultCloud, you won’t have this problem. 

MultCloud is specialized in managing data in cloud drives in just one platform, aiming to protect data security and personal privacy. It has fancy and simple users’ interface which offers you various features:

  1. Cloud Transfer: MultCloud allows you to transfer files and folders to other cloud drives. 
  2. Cloud Sync: MultCloud provides wonderful sync mode for users such as Two-way Sync, Mirror Sync, Move Sync, Update Sync and so on. If you are interested in how it works, there is an example: sync Google Drive with Dropbox.
  3. Remote Upload. MultCloud can upload your files even if the network is interrupted, which is very convenient and intelligent.
  4. Other Features. MultCloud also offers other special features such as Scheduled Cloud File Transfer, Parallel Transmission between Clouds, Cloud Offline Download and so on.

Now, you may wonder how to share files on Google Drive with MultCloud. Let’s have a look at those detailed steps.

Step 1: Sign up MultCloud for free by your e-mail, or you can sign in with your Facebook/Google account.

Sign Up
Sign Up

Step 2: Click “Add Cloud” to add Google Drive and grant MultCloud permission by hitting the "Allow" button in the pop-up screen.

Add Google Drive
Add Google Drive

Step 3: Head to your Google Drive, choose the file you want to share, and right-click it to tap “Share with Google Drive”. If you have many files to share, you can then hit the "Create a Transfer" tab.

Share with Google Drive
Share with Google Drive

Step 4: You are supposed to choose the mode of sharing. Each mode has its own features, you should read the description carefully to select the one that suits you most.

Choose Mode
Choose Mode

Step 5: Then you could click on “Copy” to copy the link and send it to those who you want to share with. Also, you can send that link to social media directly such as Facebook, Twitter and so on.


Tip: You can also cancel the shared files. In this way, the link you shared with other will no longer work.

Cancel Share
Cancel Share

How to Share Files in Google Drive Using Phone

You may need to use phone to share files with your co-workers when you go out and forget to bring your computer. Then you may wonder what can you do to share files on Google Drive on your phone. Next, you can follow the useful way below.

Share Files on Google Drive by Clicking on “Share”

Step 1: Turn on your Google Drive on your phone, and select the files you plan to share. You will see the “3 vertical dots” on the right, and you should click it.
Step 2: Now, you should click on “Share” in the option list. And then, you should choose the person you want to share.

Click Share
Click Share

In addition,  you can also click on “Link sharing off” to paste the link to anywhere you’d like to share.

Link Sharing Off
Link Sharing Off

Tip: The way on how to share files on Google Drive on Android is the same as the way on IOS.

How to Set Up and Limit Permission for a Shared File

If you share files on Google Drive by its official application, you can set up the permissions when sharing. There are three options and you could choose the one that suits you most:

  • Viewer – the person can view the file but cannot share or edit it.
  • Commenter – the person can comment but cannot share it with others.
  • Editor – the person has full rights to the file. They can edit, make modifications, and even share it with others.

By the way, if you choose “Editor” of the permission, you can transfer the shared files with MultCloud to others’ cloud drives for them to edit as well, for instance, moving files from Google Drive to Dropbox.

At the same time, when you share files with others in “Editor” mode, it means the person you shared with can not only edit those files, but also share them with other people. But sometimes your files will be lost in this kind of situation. To protect your data, you can limit the permissions of the shared files.

Step 1: Click on the “cog” icon when sharing files with others.

Click Settings
Click Settings

Step 2: You are supposed to uncheck “Editors can change permission and share”.


In the End

Through this article, you have learned how to share files on Google Drive from computer and cell phone by sharing and sending a link. Meanwhile, you can also use MultCloud to share files or send links directly to social media.

By the way, if you have more than one cloud drive and are struggling with much data, you can also use MultCloud to help you manage them efficiently since it is a professional cloud file manager.

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