Can I Transfer Google Workspace Email to Another Account?

Google Workspace Migrate Email to Another Account
Google Workspace Migrate Email to Another Account

You can migrate email from one G Suite account to another. Google Workspace (G Suite) is a cloud-based productivity suite that offers a range of applications and tools to help individuals and organizations work more efficiently. It includes popular applications like Gmail, Google Drive, Google Docs, Google Sheets, and more. There are 3 reasons to migrate email to another Google Workspace account.

  • Consolidating Email Accounts: Migrating email to another account can be beneficial when you want to consolidate multiple email accounts into a single, more manageable account. By combining all your emails in one place, you can streamline your communication and save time switching between different accounts.
  • Transferring Email Data to a New Account: If you're transitioning to a new Google Workspace account, migrating your email data ensures that you retain all your important messages, attachments, and contacts. This is especially useful when changing organizations or switching from a personal account to a business account.
  • Improving Email Organization and Management: If you want to notify your contacts about the email transfer, you can send a message from the new account to let them know about the change and provide them with the updated email address.

Google Workspace Migrate Email to Another Account via Google Data Migration Service

This section will provide you with a common way for Google Workspace to transfer email to another account problem. This way is effective and free but it may be a little difficult for common users and will cost you much time to create a transfer task.

Step 1: Enter Google Admin Console and log in to your account.

Step 2: Extend the “Account” menu, tap on the “Data Migration” icon, and click “SET UP DATA MIGRATION”.

Click SET UP DATA MIGRATION
Click SET UP DATA MIGRATION

Step 3: Select “Gmail” in “Migration source” and click “START”.

Select Gmail in the Menu
Select Gmail in the Menu

Step 4: Choose the validity period of the emails that you want to transfer and check the Migration Options. Then click “SELECT USERS”.

Click SELECT USERS
Click SELECT USERS

Step 5: Click “Add user”, enter your Gmail address, and click “AUTHORISE” under it. Then allow Data Migration Service to access your Gmail and copy the given code.

Click Add User
Click Add User

Step 6: Paste that code into “Password” and enter another Google Workspace account in “G Suite email”. Then click “START” to initiate the process.

Google Workspace Migrate Email to Another Account
Google Workspace Migrate Email to Another Account

Google Workspace Migrate Email to Another Account via MultCloud [Easier]

There is an easier way to achieve the migration which is by MultCloud Email Migration. MultCloud is a free service on which you can manage files in different cloud drives, like Google Drive, Dropbox, SharePoint, Google Workspace, and others. Email Migration is used to connect email clients with clouds by saving emails and attachments to a cloud as PDF files. With only 3 steps, you can create a migration task and transfer multiple emails per session. Additionally, if you want to migrate Outlook emails to Google Workspace, Email Migration also can be applied.

Step 1: Enter MultCloud and sign up.

Step 2: Add Gmail and Google Workspace to MultCloud: click "Add Email"/"Add Cloud" > select Gmail/Google Workspace icon > log in to your Gmail/Google Workspace icon > allow MultCloud to access your accounts.

Add Gmail to MultCloud
Add Gmail to MultCloud

Note: When you log in to the Google Workspace account, enter the different one from the Gmail account. Or, the emails will be migrated to the same account not another one. Besides, you can choose to access all the accounts in your organization or just your personal account. If you want to access all the accounts, you should domain install the MultCloud app and choose "Access Organization" in the pop-up window.

Access Google Workspace Organization Account
Access Google Workspace Organization Account

Step 3: Click on "Email Migration" in the left bar and choose Gmail and Google Workspace in the boxes. Then you can open "Options" if you want to change the migration settings. Finally, tap on "Migrate Now" to start the task.

Google Workspace Migrate Email to Another Account
Google Workspace Migrate Email to Another Account

Notes:

  • If you want to selectively migrate emails, you can use the "Filter" feature. Besides, if you want to migrate emails at another time or set a backup frequency, you can use the "Schedule" feature.
  • You can migrate up to 50 emails every month. If you have more emails that need to be migrated in a month, you can upgrade to a premium plan so that you can transfer unlimitedly.
Email Filter
Email Filter

Bonus Tip: Migrate Files from One Google Workspace to Another via MultCloud

If you complete the G Suite transfer email to another user task and find that the Google Workspace account runs out of storage, you can move some files from one Google Workspace account to another using another function of MultCloud - Cloud Transfer.

Step 1: Create an account on MultCloud for free.

Step 2: Connect the 2 Google Workspace account to MultCloud separately. To Add one account, first, click “Add Cloud” in the left bar and select the Google Workspace icon. Then, follow the instructions in the pop-up window to log in to your G Suite account.

Add Google Workspace
Add Google Workspace

Step 3: Click “Cloud Transfer” in the left sidebar and choose the 2 accounts in the FROM/TO boxes respectively. Then, click "Transfer Now" to initiate the G Suite to another G Suite transfer process. It won’t take you a long time to finish a task.

Move Files from One Google Workspace Account to Another
Move Files from One Google Workspace Account to Another

Note:

  • You can choose to leave or delete the files in the source Google Workspace. The default setting of Cloud Transfer will keep the files in the original place. If you want to delete these files, you can tick the corresponding request in "Options".
  • If you want to run the migration process at a specific time, you can use the "Schedule" to set a time to automate the process.
  • To save time in selecting files to transfer, you can use the "Filter" feature to help you batch-select. You can choose to ignore or only transfer the files with the extensions you added.
Cloud Transfer Filter
Cloud Transfer Filter

Conclusion

Making Google Workspace migrate email to another account seems tough but with the right guidance and tools, it can be a smooth and hassle-free process. This article has provided you with a comprehensive overview of using Google Data Migration Service and MultCloud Email Migration to easily transfer emails from one Google Workspace account to another. You must learn a lot from the post.

When you try MultCloud, you may find there are more functions for you to handle cloud problems. If you want to backup files on Google Workspace to Synology or other clouds, you can use Cloud Backup. Compared to Cloud Transfer, Cloud Backup additionally allows you to restore the files back to the source Google Workspace account which is helpful when you want to check the former versions of a file.

Can I migrate my email to another Google Workspace account manually?
 
Yes, you can manually migrate your email to another Google Workspace account. It involves exporting your emails from the source account and importing them into the destination account.
Is it necessary to back up my data before initiating the migration process?
 
Yes, it is highly recommended to back up your Gmail data before initiating the migration process. This ensures that you have a copy of your emails and other important data in case of any unforeseen issues during the migration. Backing up your data provides an extra layer of security and peace of mind.
Will migrating email affect my email history?
 
No, migrating email to another account within Google Workspace will preserve your email history, including messages, attachments, and metadata.
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