Quick Search:

User Case: Want to Back Up My Gmail. Please Help?


I'm not sure if this is the correct place to post this or not, so I apologize if not. I'm very non-tech-savvy so wanted to ask you guys instead of trying random Google searches. I'm on a brand new (couple months) HP2000 laptop running Windows 7. I've seen there are several different ways of doing this but not sure what's the best method to use (Gmail Backup, Thunderbird, etc.). So, here's what I want to know: Is there a way to back up in the conversation-style of Gmail? Can I save attachments as well as mail? Approximately how much space will 2084 emails + attachments take up? Can I somehow save to a flash drive instead of leaving on my computer? Thanks and apologies for my ignorance!

- Question from Reddit

What Is Gmail Backup Software?

Emails serve as repositories of valuable information and significant discussions and attachments from clients and friends. The potential ramifications of losing access to your Gmail account or encountering data loss can be substantial.

So, is it possible to backup Gmail emails? The answer is YES! You can fortify the security of your emails and establish a failsafe mechanism by using Gmail backup tool downloaded on your device. Literally, it means email backup service that can create a backup of your emails. In doing so, you can rest assured that in the event of any issues with your Gmail account, you will possess a backup copy of all your emails.

Is Gmail backup tool free? Well, it depends. In this post, we will offer you 3 Gmail backup solutions to backup Gmail emails easily and quickly, namely MultCloud, Google Takeout, and Thunderbird.

Gmail Backup Software 1: MultCloud [to Local & Cloud]

MultCloud is famous for convenient and efficient cloud management feature. It allows users to manage multiple cloud drives in one platform without frequent account shifting. Users can upload, download, share, delete, and perform other features on clouds such as Google Drive, iCloud Drive, Google Photos, iCloud Photos, Dropbox, OneDrive, SharePoint, Google Workspace, Dropbox Business, etc.


Thankfully, a new feature is released now, which makes users manage their emails from mail services such as Gmail and Outlook. Users are able to export Gmail emails to PDF files, cut to, and migrate emails to cloud drives directly and seamlessly. MultCloud not only enables users to migrate emails to clouds automatically, but also can move them in the background.

So, if you are worried about the network connection, you can use this service with confidence. It won’t be affected by unstable connection or crashing on computer once you start the task. Anyway, it is one of the most Gmail backup tools for Windows and Mac.

  • FREE and User-Friendly: Getting started with MultCloud is completely free. Additionally, it boasts a straightforward and user-friendly interface, eliminating the need for lengthy tutorials, and ensuring ease of use.
  • Practical and Efficient: MultCloud offers intelligent email-to-PDF export and swift direct transfers to cloud drives like Google Drive, bypassing cumbersome download and upload steps. For example, you can migrate emails to Google Workspace.
  • Safe and Versatile: MultCloud uses the cutting-edge encryption technology, protecting your emails from losing. Meanwhile, it allows you to backup and sync files between clouds directly and effortlessly.

Now, read below to learn how to backup Gmail to clouds via MultCloud:

Step 1: If you don’t have an account, you can create one by your email.

Step 2: Navigate to Add Email on the left side. Then tap Gmail to add by following on-screen guidance on your window.

Add Gmail
Add Gmail

Step 3: Press the Add Cloud tab on the left taskbar. Then add the cloud where you want to save your emails. Let’s take Google Drive an example here.

Add Google Drive
Add Google Drive

Step 4: Go to Email Migration now, then select emails on Gmail in the first directory. And choose the destination path on Google Drive in the second directory. After all is done, hit the Migrate Now tab.

Migrate Gmail to Google Drive
Migrate Gmail to Google Drive

See, you will only need 4 steps to backup your emails to Google Drive via MultCloud. If you want to backup email to another cloud drive, the only change is the target destination. Conversely, if you want to back up your emails on your desktop/PC, then you can visit how to save email to desktop to learn the details. As mentioned before, MultCloud allows you to download multiple emails to local device in one go.

Tip: MultCloud is a web-based service, so it is a Gmail backup tool for Mac and Windows.

Gmail Backup Software 2: Google Takeout [to Local]

Google Takeout is a highly regarded software solution that caters to the needs of users seeking a dependable method for backing up their Gmail emails. This utility, thoughtfully developed by the tech giant Google, has earned its popularity and widespread acclaim due to its unparalleled convenience and versatility. What sets Google Takeout apart from the rest is its unique ability to streamline the exporting process by allowing users to effortlessly export data from a multitude of Google services, all in one go.

This includes not only Gmail but also Google Drive, Mail, Google Photos, YouTube, and several other indispensable platforms and repositories that users have come to rely on in their daily digital lives. Moreover, Google Takeout boasts an exceptional feature that sets it apart from the competition - it provides users with a completely FREE and straightforward method to obtain their valuable emails. Now, you can follow Google Takeout instructions to learn how to back up emails via this Gmail backup software.

Step 1: Go to your Google Takeout on the web. Then Deselect all at first.

Deselect All
Deselect All

Step 2: Swipe down to tick the Mail button. Scroll down to the bottom of the page to hit the Next step tab.

Next Step
Next Step

Step 3: Choose the file type, frequency as well as destination based on your requirements. Next, you can Create Export.

Create Export
Create Export

Step 4: Wait for a period of time, then the downloading link will be generated successfully. You will receive an email containing the downloading link. By accessing that link, you can download the email backup on your computer. You will get a .zip folder. After uncompressing that folder, you can move the emails to anywhere.

Tip: Depending on the size of your email, the waiting time can be different, ranging from a few minutes to several days. Meanwhile, Google Takeout imposes a limitation of 2 to 3 archives per day, which can be quite restrictive, especially when dealing with a large volume of files.

Gmail Backup Software 3: Thunderbird [to Local]

While Thunderbird isn't primarily tailored as a dedicated Gmail backup tool, it can be effectively utilized for this purpose. Thunderbird stands out as an open-source and cost-free email app, renowned for its capability to handle multiple email accounts, including Gmail. Within this versatile platform, you can conveniently download and retain duplicates of their Gmail messages and accompanying attachments on your personal computers.

Furthermore, Thunderbird extends its functionality by supporting an array of backup and restoration tools, making it a comprehensive solution for preserving email data. Moreover, it seamlessly integrates with third-party backup solutions, enabling you to automate and streamline the backup process, enhancing data security and ensuring peace of mind in case of unexpected data issues.

In the End

What is the best way to backup Gmail? After reading this comprehensive article, you now know 3 Gmail backup software. Then, you can choose the one that suits your requirements. Anyway, when using MultCloud, you can seamlessly backup emails from Gmail to desktop or cloud drives easily and qucikly. If you use Google Takeout, you can export all emails in one go, but the archiving process can be a little longer. When it comes to Thunderbird, you have to download and install it on your PC at first.

MultCloud Logo

Manage 30+ popular clouds in one platform.

Sign up Free

100% secure

New Release

Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

Get Started for Free