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User Case: Want to Back Up My Gmail. Please Help?


I'm not sure if this is the correct place to post this or not, so I apologize if not. I'm very non-tech-savvy so wanted to ask you guys instead of trying random Google searches. I'm on a brand new (couple months) HP2000 laptop running Windows 7. I've seen there are several different ways of doing this but not sure what's the best method to use (Gmail Backup, Thunderbird, etc.). So, here's what I want to know: Is there a way to back up in the conversation-style of Gmail? Can I save attachments as well as mail? Approximately how much space will 2084 emails + attachments take up? Can I somehow save to a flash drive instead of leaving on my computer? Thanks and apologies for my ignorance!

- Question from Reddit

Why Do You Need Gmail Backup Software?

Emails serve as repositories of valuable information and significant discussions and attachments from clients and friends. The potential ramifications of losing access to your Gmail account or encountering data loss can be substantial.

However, by using Gmail backup software, you can fortify the security of your emails and establish a failsafe mechanism. In doing so, you can rest assured that in the event of any issues with your Gmail account, you will possess a backup copy of all your emails.

How do you back up Gmail? In this article, we will offer you 2 Gmail backup solutions to backup Gmail emails easily and quickly. One is MultCloud, and the other is Google Takeout. Keep reading to learn the details.

Gmail Backup Software 1: MultCloud

MultCloud is famous for convenient and efficient cloud management feature. It allows users to manage multiple cloud drives in one platform without frequent account shifting. Users can upload, download, share, delete, and perform other features on clouds such as Google Drive, Google Photos, iCloud Photos, Dropbox, OneDrive, SharePoint, Google Workspace, Dropbox Business, etc.


Thankfully, it is about to launch its new feature that users can manage their emails from mailboxes such as Gmail and Outlook. Users are allowed to export Gmail emails to PDF files, cut to, and migrate emails to cloud drives directly and seamlessly. MultCloud not only enables users to migrate emails to clouds automatically, but also can move them in the background.

So, if you are worried about the network connection, you can use this service with confidence. It won’t be affected by unstable connection or crashing on computer once you start the task. Anyway, it is one of the most Gmail backup tools for Windows and Mac.

Now, read below to learn how to backup Gmail to clouds via MultCloud:

Step 1: If you don’t have an account, you can create one by your email.

Step 2: Navigate to Add Email on the left side. Then tap Gmail to add by following on-screen guidance on your window.

Add Gmail
Add Gmail

Step 3: Press the Add Cloud tab on the left taskbar. Then add the cloud where you want to save your emails. Let’s take Google Drive an example here.

Add Google Drive
Add Google Drive

Step 4: Go to Email Migration now, then select emails on Gmail in the first directory. And choose the destination path on Google Drive in the second directory. After all is done, hit the Migrate Now tab.

Migrate Gmail to Google Drive
Migrate Gmail to Google Drive

See, you will only need 4 steps to backup your emails to Google Drive via MultCloud. If you want to back up your emails on your desktop, then you can visit how to save email to desktop to learn the details.

Gmail Backup Software 2: Google Takeout

Another software for users to back up Gmail emails is called Google Takeout. It is a popular and convenient exporting service produced by Google, which allows users to export data from all Google services at once, such as Google Drive, Mail, Google Photos, YouTube, and more. Anyway, it offers users a FREE and simple way to download emails for just one time. 

By using this tool, you can export emails from Gmail easily on your computer. Then you will get a .zip folder. You can uncompress that folder and move the emails to anywhere you like. If you don’t know the steps, you can follow Google Takeout instructions to learn the details.

In the End

We have offered you 2 Gmail backup software. Both of them can help backup emails from Gmail easily and effortlessly. You can choose the best service based on your situation.

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