How to Forward All Emails in Outlook

Quick Search:

• Why Forwarding Emails in Outlook Matters？
• [Top 2 Ways] How to Forward All Emails in Outlook
• Tips to Make Forwarding Work Seamlessly
• Common Issues and How to Fix Them
• Best Practices for Email Forwarding in Outlook
• When You Shouldn’t Forward All Emails
• Conclusion
• Bonus Tip: Can I Save Outlook Emails to Cloud Accounts Directly

Why Forwarding Emails in Outlook Matters

Manage Multiple Accounts Easily

If you’re anything like me, you’ve probably got more than one email account—maybe even five! Manually checking each one is not just tiring, it’s totally inefficient. Email forwarding in Outlook brings everything to one dashboard.

Ensure No Email Gets Missed

Important message slipped through the cracks? Not anymore. Forwarding ensures you never miss that invoice from your client or a last-minute Zoom link.

Centralize Communication

Whether you're running a business or managing a team, centralizing emails helps with record keeping, task tracking, and smooth communication.

[Top 2 Ways] How to Forward All Emails in Outlook

Whether you’re juggling multiple inboxes or just trying to stay organized, forwarding all your emails in Outlook can be a total game-changer. In this guide, I’ll walk you through how to set it up like a pro—no tech degree required!

Way 1. Forward All Emails in Outlook Desktop App (Step-by-Step)

Step 1: Open Outlook

Launch your Outlook desktop app. Make sure you’re in the inbox you want to forward emails from.

Step 2: Go to Settings

Navigate to "Home" > "Rules" > "Manage Rules & Alerts" in the desktop version.

Step 3: Create a New Rule

Click "New Rule" and then choose "Apply rule on messages I receive" under the "Start from a blank rule" section.

Step 4: Set Conditions to Forward All Emails

This is key: leave all conditions blank so the rule applies to all emails. Outlook may ask if you want the rule applied to every message—click Yes.

Step 5: Choose Forwarding Address

Select "forward it to people or public group", then input the email address where you want all messages sent.

Step 6: Save the Rule

Click “Finish” and then “Apply” to activate the rule. Boom—you’re done!

Way 2. Forward Emails in Outlook Web App (OWA)

Step 1. Click the gear icon → Mail.

Step 2. Under Mail → Rules, press Add new rule.

Step 3. Name it Forward Everything, set Add a condition → Apply to all messages.

Step 4. Under Add an action, choose Forward to and enter the destination address.

Step 5. Toggle Stop processing more rules to prevent conflicts, and save.

If you’re on the "classic" UI, options hide under Settings → View all Outlook settings → Mail → Forwarding. Flip the switch for Enable forwarding and specify the address. Super simple, right?

Tips to Make Forwarding Work Seamlessly

Keep a Copy of Forwarded Emails

Always check the option to keep a copy. If something goes wrong with the forwarded inbox, you still have your originals.

Use a Dedicated Email for Forwarding

Creating a clean, dedicated inbox for forwarded mail avoids clutter and keeps your main inbox distraction-free.

Regularly Check Spam and Filters

Some forwarded emails might end up in spam. Add forwarding addresses to your safe sender list just to be safe.

Common Issues and How to Fix Them

Forwarding Rule Not Working

Double-check that your rule has no filters or conditions. Even one unchecked box can block it from working.

Emails Delayed or Not Arriving

Sometimes forwarded emails get delayed due to server sync issues. Refresh your inbox and ensure the destination email isn’t over quota.

Spam Filters Blocking Emails

Forwarded messages may look suspicious to spam filters. Ask your IT team or provider to whitelist the forwarding domain.

Best Practices for Email Forwarding in Outlook

Privacy Considerations

Only forward emails to trusted addresses. Sensitive data doesn’t belong in random inboxes!

Avoid Creating Loops

Don't set up circular forwarding between accounts—it’ll break your system or worse, flood your inbox.

Set Clear Filters If Needed

If you're overwhelmed with junk, set filters to only forward important messages like from VIPs, clients, or newsletters you actually read.

When You Shouldn’t Forward All Emails

Security or Confidentiality Concerns

If your inbox contains private health records, legal documents, or financial data, think twice. Forwarding could breach policies.

Personal vs. Work Email Conflicts

Blending personal and professional life via forwarding can lead to awkward mix-ups. Trust me, you don’t want your boss seeing your Amazon order confirmations.

Conclusion

Forwarding all emails in Outlook is like having a personal assistant who never sleeps. Whether you're simplifying your workflow, managing remote teams, or just tired of checking multiple accounts, setting up auto-forwarding is your secret weapon. And the best part? Once it’s done, you can forget about it—and let Outlook do the heavy lifting.

Bonus Tip: Can I Save Outlook Emails to Cloud Accounts Directly

Yes, you can — and that's where MultCloud comes in. MultCloud is a powerful cloud management platform that allows you to directly transfer Outlook emails to various cloud storage services like Google Drive, Dropbox, OneDrive, and more.

With its user-friendly interface and support for multiple cloud accounts, MultCloud enables seamless email-to-cloud integration without the need to download emails manually. This is especially useful for users looking to archive important Outlook messages in the cloud for better accessibility, organization, or long-term backup.

• Backup Outlook emails to Google Drive
• Backup Outlook emails to Dropbox
• Save Outlook emails to OneDrive automatically