User Cases

User 1: Has anyone here tried directly sending email to FTP server? My boss mentioned it as a way to back up some large files to the cloud. I'm on a Windows PC, and I'm wondering if there's an easy way to set this up. Any tips or software recommendations?

User 2: I'm more of a Mac enthusiast, but the idea of shooting emails to an FTP server sounds interesting. Does Anyone here know if macOS has some native mojo for this, or am I going to need some third-party magic? Also, any security concerns to watch out for? Appreciate the help!

What is FTP/SFTP?

What is FTP
What is FTP

FTP (File Transfer Protocol) and SFTP (Secure File Transfer Protocol) are both protocols used for transferring files over a network. FTP is a standard network protocol that allows the transfer of files between a client and a server on a computer network. It operates on a client-server model, where the client initiates a connection and can upload or download files. However, FTP lacks built-in security measures, making it susceptible to unauthorized access.

On the other hand, SFTP is a secure extension of FTP, providing a secure channel for file transfer. It uses encryption to protect the data during transit, enhancing the overall security of file transfers. SFTP is commonly employed in situations where data confidentiality and integrity are paramount, such as when transmitting sensitive information over the Internet. Overall, while FTP is a basic file transfer protocol, SFTP adds a layer of security to ensure safe and protected file exchanges.

Best Tool for Email to FTP Automatic Transfer - MultCloud

MultCloud is a free third-party service designed for managing your cloud files and emails altogether. It supports 30+ cloud storage services and email clients, including FTP/SFTP, NAS, Google Drive, OneDrive, Dropbox, Outlook, and Gmail. You can add those clouds and email clients to MultCloud and then copy, delete, upload, download, and share files and emails without going to their sites. Also, if you have more than one account of a cloud service or an email client, you are allowed to add unlimited accounts to MultCloud for centralization.


To realize Outlook or Gmail email to FTP/SFTP transfer, MultCloud provides its most recommended solution - Email Migration. Email Migration can convert your emails into PDFs and then send them directly to an FTP/SFTP server. Besides, if you don't want the email attachments to take over your cloud storage, you can choose not to transfer email attachment to FTP server.

As Power Automate save email attachments from Office 365 Outlook to FTP, Email Migration also supports scheduling your task. You can make the task run at your preferred frequency and time. However, Email Migration additionally supports the filter feature. With it, you can filter the emails you would like to transfer to FTP with email senders, recipients, dates, with/without attachments, and read/unread.

How to Save Email to FTP Automatically

From the preview introduction, you can see the advantages of using MultCloud Email Migration to save email to FTP folder. In this part, the specific steps for using this helpful tool will be shown. Follow the steps below and flow your emails to FTP/SFTP at the most convenient.

Step 1. Sign up for a MultCloud account.

Enter the official MultCloud site and click the blue "Get started for free" button to register. You can create an account by entering your email address and password or sign up with your Google, Facebook, or iCloud account.

MultCloud Free Sign Up
MultCloud Free Sign Up

Step 2. Add Outlook or Gmail account to MultCloud.

Click "Add Email" in the left navigation bar and select the Gmail or Outlook logo. Then, you will log in to your Gmail or Outlook account in the pop-up window and accept MultCloud to access your emails.

 Add Outlook to MultCloud
Add Outlook to MultCloud

Step 3: Add FTP/SFTP to MultCloud.

Click "Add Cloud" and select the FTP logo. Then, choose to add FTP or SFTP in the second blank of "Display Name", fill in other blanks with your authentication information, and tap "Add FTP Account" or "Add SFTP Account".

Add FTP to MultCloud
Add FTP to MultCloud

Step 4. Create an Email to FTP migration task.

Select “Email Migration” and choose an email client (or both Gmail and Outlook) and FTP/SFTP in the 2 boxes. Then, open "Options" to check the Email Migration settings. After all settings, click "Migrate Now" to start this task.

 Outlook Emails Saved to FTP
Outlook Email to FTP Server


  • If you want to save email to a specific FTP folder, you can click the small triangle next to the FTP and choose your desired folder in the menu.
  • Except for checking “Options”, you can also open "Email Filter" and "Schedule" to see if they can be applied to the email to FTP task.
  • You may have a lot of emails and attachments that need to be saved to FTP. Thus, you can choose to get a higher MultCloud plan to enjoy all the paid features and migrate up to 200 emails at the same time.
Email Filter
Email Filter

How to Save Email to FTP Manually

If you want to save emails to a local place as a backup and then upload them to an FTP server, you can use MultCloud Email Download to batch-export emails as PDFs to your computer. Also, you can choose whether to download attachments if your computer does not have enough storage space.

Step 1: Add Outlook or Gmail to MultCloud after having a MultCloud account.

Step 2: Open Outlook or Gmail on MultCloud and select the emails you want to download.

Choose Outlook Emails to Download
Choose Outlook Emails to Download

Step 3: Click "Download" in the upper bar and select the download settings. Then, click "OK" to start exporting your emails.

Check Email Download Settings
Check Email Download Settings


Using MultCloud Email Migration and Email Download, you can easily save email to FTP/SFTP with just a few clicks. What’s better, the emails can be automatically converted to PDFs rather than turning to other PDF converters.

What’s more, once you have a MultCloud account, you can use its other functions to freely sync, backup, or transfer files from FTP to Dropbox, Google Drive, or other clouds with helpful options.

  • Cloud Transfer: Transfer files from one cloud to another with a highly-automatic process.
  • Cloud Sync: Integrate 2 cloud drives or 2 cloud accounts most simply.
  • Cloud Backup: Securely backup your files to another cloud and restore them with versions.
  • Schedule: Set a preferred time for any task and make it automatically run daily, weekly, or monthly.
  • Filter: Help you select your desired emails for transfer with their sender, recipient, date, with/without attachment, and read/unread.
How are FTP communications sent?
FTP communications are sent over a client-server model using two channels: a command channel for issuing commands and a data channel for transferring files. The command channel manages requests, while the data channel handles actual data transfer, both using different ports for communication.
How do I receive files from FTP?
Definitely, you can if the used space of larger drive is smaller than or equal to the smaller drive and the cloning software you choose supports the "Intelligent Clone" feature. It only cloned the used sectors of a drive to another by default.
Who can access FTP server?
Individuals with valid credentials (username and password) can access an FTP server. Access can be restricted using permissions set by the server administrator, ensuring authorized users can upload, download, or manage files based on their privileges.
MultCloud Logo

Manage 30+ popular clouds in one platform.

Sign up Free

100% secure

New Release

Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

Get Started for Free