Why Transfer Data between Google Workspace Accounts?

Data Migration between Google Workspace Accounts
Data Migration between Google Workspace Accounts

If you or your group have more than one Google Workspace account, you may meet several situations require migrating data between Google Workspace accounts.

Quickly Transfer Google Workspace Account to Another in School

This usually comes from a teacher who has a school’s Google Workspace account for a new course and wants to move data from the old Google Workspace account. Or this migration requirement appears when students who are graduated want to take their data with them.

Easier Collaboration and Merger of Company, Cooperation, and Team

If two companies that both use Google Workspace for team collaboration decide to merge, or if one or more companies are acquired by another larger company, the most practical way is to transfer data from one Google Workspace account to another.

In any case, it is quite complicated and troublesome to migrate Google Workspace to Google Workspace. Because it takes you a lot of time and effort to carefully transfer data from one account to one or more accounts. And even a tiny mistake can result in massive data loss.

So, here in this article, we will show some time-saving ways to transfer G Suite account to another and transfer between Google Workspace accounts of the same and different domains.

Transfer Data between Google Workspace Accounts in MultCloud: 3 Simple Ways

If you want to transfer your Google Workspace account to another, the normal way is to download all the data from the old account and then re-upload these data to the new account all by yourself. But with an excellent web-based multiple cloud storage manager called MultCloud, you can easily transfer files from one Google Workspace account to another no matter in the same domain or not. 

MultCloud
MultCloud

MultCloud is a free third-party cloud file manager that aims to help you manage and transfer data across 30+ major clouds seamlessly and securely in one easy-to-use interface without switching accounts, installing, downloading, or uploading anything.

To help you transfer Google Workspace data to another account easily, MultCloud provides three simple and fast functions for you to do Google Workspace data migration at once. You can choose between “Cloud Transfer”, “Copy to”, and "Team Transfer" functions according to your specific needs. 

  • Cloud Transfer: You can choose multiple source accounts to transfer a large amount of data to one destination account with some options like email notification, file filter, or task schedule with a single click.
  • Team Transfer: If you are the admin of two Google Workspace accounts, you can transfer all data of Google Workspace sub-accounts from source to destination pair-by-pair
  • Copy to: You can choose one source account to transfer data to one or more destination clouds without any additional option.

Now you can follow the step-by-step guide to move data between Google Workspace accounts without any extra time and effort for completely free.

Method 1. Migrate Data between Google Workspace Accounts by Cloud Transfer

Step 1. Create a MultCloud account for free.

Create Your MultCloud Account
Create Your MultCloud Account

Step 2. Click “Add Cloud” and choose Google Workspace to add to MultCloud. Then repeat this step to add another Google Workspace account to MultCloud as well.

Add Google Workspace to MultCloud
Add Google Workspace to MultCloud

Tips:

  • MultCloud supports you to add unlimited numbers of clouds to it without any purchasing.
  • If you choose Google Workspace to add to MultCloud, actually you add My Drive of Google Workspace to MultCloud. If you also want to transfer the Shared Drive data to another account, you can choose Shared Drive to add to MultCloud respectively.

Step 3. Enter the “Cloud Transfer” page, select one of your Google Workspace accounts or files and folders in it as the source directory, then select another Google Workspace account or a folder in it as the destination directory.

Transfer Data between Google Workspace Accounts in MultCloud
Transfer Data between Google Workspace Accounts in MultCloud

Tips:

  • In “Options”, you can turn on email notification to get informed when the task is done, choose the way to treat source and destination files, or use the "Filter" to add file extensions to ignore or only transfer data with certain extensions.
  • MultCloud can automatically transfer data from one Google Workspace account to another after you set up a daily, weekly, or monthly scheduled cloud file transfer plan in the "Schedule".
Options of Cloud Transfer
Options of Cloud Transfer
Schedule of Cloud Transfer
Schedule of Cloud Transfer

 Step 4. Click “Transfer Now” and the Cloud Transfer task will start immediately.

Tips:

  • Since MultCloud can perform tasks offline, you can close the website or shut down your device after creating the Cloud Transfer task.
  • MultCloud offers 5 GB of free data traffic per month for each user to transfer data through. If you are going to transfer all the data from one account to another or you have a large demand for cloud data migration, you can upgrade to a premium plan to get enough traffic from 100 GB to unlimited and lightning-fast transfer speed.

Method 2. Transfer Files between Google Workspace Accounts by Team Transfer

Step 1. Switch to the "Team Transfer" page of MultCloud.

Step 2. Add one of your Google Workspace accounts as the source by clicking "Add Source Cloud". Then click "Add Target Cloud" to add another Google Workspace account as the destination.

Step 3. Match the sub-accounts of source and destination by clicking "Batch Match" above or manually ticking the source and target sub-accounts one by one.

Transfer Google Workspace to Google Workspace by Team Transfer
Transfer Google Workspace to Google Workspace by Team Transfer

Tips:

  • Auto-Match: This mode will let MultCloud automatically match the source and target sub-accounts that have the same usernames.
  • Upload CSV: You can pair the source and destination sub-accounts in the CSV (downloaded from MultCloud) and upload for MultCloud to transfer data according to the CSV.
  • Download CSV: After matching the sub-accounts, you can also download the CSV from MultCloud to save a backup of the paired relationship.

Step 4. Now click "Transfer Now" to start Google Workspace team migration at once. What's more, the schedule, email notification, and filter functions of the Cloud Transfer feature can also be set up in Team Transfer.

Method 3. Transfer data between Google Workspace Accounts by “Copy to”

Step 1. Open one of your Google Workspace accounts in MultCloud.

Step 2. Tick the files and folders which you want to transfer from Google Workspace.

Step 3. Click “Copy to” in the feature bar above, select another Google Workspace account in the pop-up window and click “OK”. Then you can find the transferred data in the target Google Workspace account.

Copy Data between Google Workspace Accounts with MultCloud
Copy Data between Google Workspace Accounts with MultCloud

 Tip: If you want to transfer Google Workspace data to more destinations at once, just click “Multi-select” before selecting.

Transfer Data between Google Workspace Accounts in Google Admin Console: 2 Fast Ways

The above two convenient ways can help you transfer Google Workspace account to another no matter as an admin or just a user of this group. But if you are the admin of a Google Workspace group and want to help your team users to transfer files between Google Workspace accounts or migrate Google Drive to another domain, then the next two methods are also suitable for you to directly transfer data between G Suite accounts.

Method 1. Migrate Data between Google Workspace Accounts by Data Migration

Tip Before Operating: This way allows you to transfer all kinds of data from one Google Workspace account to another under the condition that you are an admin of this domain.

Step 1. Sign in to Google Admin Console with your Google Workspace account.

Step 2. Click “Account” and choose “Data migration” in Google Admin Console.

Open Data Migration in Google Admin Console
Open Data Migration in Google Admin Console

Step 3. Click “SET UP DATA MIGRATION” and select Google Workspace as the source server.

Select Google Workspace as Source Server
Select Google Workspace as Source Server

Step 4. Choose the start date of your migration and click “SELECT USERS”.

Choose Options for Data Migration
Choose Options for Data Migration

Step 5. Click “Add user”, and enter the source email, password, and Google Workspace email in the pop-up window.

Step 6. Click “START” to start the data migration of Google Workspace accounts.

Add User to Start Google Workspace Data Migration
Add User to Start Google Workspace Data Migration

Method 2. Transfer Data between Google Workspace Accounts by Transferring Ownership

Tip Before Operating: If you are an admin of a Google Workspace domain, this method can help you transfer ownership of files stored in Google Drive and Google Docs of different Google Workspace users’ accounts under the same domain.

Step 1. In Google Admin Console, click Apps>Google Workspace>Drives and Docs>Transfer ownership.

Open Transfer Ownership Function in Google Admin Console
Open Transfer Ownership Function in Google Admin Console

Step 2. Enter the email addresses to which you are going to transfer file ownership.

Step 3. Click “TRANSFER FILES” and the files’ ownership will be transferred to the new Google Workspace account at once.

Transfer Files from One Google Workspace Account to Another
Transfer Files from One Google Workspace Account to Another

 Tip: After transferring, the old Google Workspace account will not be able to find those files anymore. So, this method is also suitable for transferring data from a Google Workspace account of the former employee. 

Conclusion

After learning how to transfer data between Google Workspace accounts through 5 different helpful ways, now you can choose the most suitable way to transfer G Suite account to another at once.

Besides, MultCloud also provides other excellent features for you to manage multiple cloud storage services most efficiently. You can use Cloud Sync to sync data between Google Workspace accounts and other clouds through 1 of 10 great sync modes, including Real Time Sync, Two-way Sync, Mirror Sync, Incremental Sync, etc. And you can use Cloud Backup to backup Google Drive automatically with another cloud and manage the versions of each backup clearly in MultCloud.

MultCloud Supports Clouds

Multcloud Key Features