Can You Sync OneDrive to External Drive?

OneDrive Sync to External Drive
OneDrive Sync to External Drive

“OneDrive is now an essential part of my storage requirement. I use Microsoft OneDrive to store both my business and personal data. But since I upload too much data on OneDrive, my OneDrive is quickly being flooded with a large number of files and the storage limit is getting smaller and smaller. How can I sync OneDrive to external hard drive easily?”

With the fast development of cloud technology, services for cloud storage and online file-sharing are getting cheaper, better, faster, and more secure, which attracts more and more users. One of the most famous cloud storage services in the cloud market is Microsoft OneDrive. OneDrive offers users great convenience in file storing, file sharing, and file syncing. It not only syncs all files between different devices but also makes backups securely online.

OneDrive provides users with 5 GB of free storage and up to 1 TB of purchased storage. So, the files which you want to sync OneDrive to PC are easy to exceed the storage that your computer can offer. Therefore, it is wise to have an alternative storage drive that allows you to sync OneDrive folder to external hard drive. This alternative storage can be located within the system, on an external hard drive, or on a separate partition.

Why Sync OneDrive to External Drive?

You may wonder why people try to sync OneDrive with an external hard drive. The reason is that syncing OneDrive to external drive is great for data safety and the convenience of using cloud files offline with another device.

Work Even without the Internet: Once the OneDrive desktop application is installed on your computer, all the OneDrive data will be synced to local devices in real-time. That is to say, after syncing, you can use all the OneDrive files on your computer even if the computer cannot connect to the Internet.

Better Way to Keep Data Safe: Files can be easily damaged offline and online for a variety of reasons, especially due to ransomware virus attacks. For this reason, you can sync OneDrive to an external hard drive to put double security on your files. 

If you are going to sync OneDrive with an external drive, then the next two methods will be so much helpful for you to try.

How to Sync OneDrive to External Drive Easily in 2 Ways

According to the OneDrive two-way sync function provided by the OneDrive desktop app, as long as the hard drive is connected to a PC or Mac, OneDrive will treat the external hard drive as a normal part of your local device. This means that you can sync OneDrive with an external hard drive just as you would sync any other folder on your computer.

Here we find and test out 2 different ways for you to figure out how to sync OneDrive with external hard drive. You can choose one and follow the step-by-step instructions below to set up your OneDrive to external drive sync easily.

Method 1. How to Sync OneDrive to External Hard Drive Manually

Step 1. Download and install the OneDrive desktop app on your computer.
Step 2. Sign in to the app with your OneDrive or OneDrive for Business account.

Sign in to the OneDrive Desktop App
Sign in to the OneDrive Desktop App

Step 3. When the OneDrive folder has been created in the File Explorer or Finder, click the OneDrive icon in the lower right taskbar.
Step 4. Click the gear icon in the pop-up window and choose “Settings” in the dropdown menu.

Open the Settings of the OneDrive Desktop App
Open the Settings of the OneDrive Desktop App

Step 5. On the “Account” page, click “Unlink this PC” and ignore the pop-up prompts.

Unlink OneDrive with This PC
Unlink OneDrive with This PC

Step 6. Navigate to the OneDrive folder in the File Explorer or Finder.
Step 7. Cut and paste the OneDrive folder into the external hard drive.
Step 8. In the pop-up prompts, sign in to the app with the same account again.
Step 9. Click “Change location” and select the moved OneDrive folder in the external hard drive. Then click “Use this folder” in the pop-up window.
Step 10. Click on the “Next” three times and your OneDrive files will be synced to your external hard drive.

Change Location of the OneDrive Folder
Change Location of the OneDrive Folder

Tip: You must disable OneDrive first whenever you plan to disconnect the external hard drive from your computer. This is because the synchronization of OneDrive goes with all the linked folders and OneDrive treats missing files and folders as having been deleted, which may result in an error of data loss on your OneDrive cloud.

Method 2. How to Sync OneDrive to External Drive Automatically

Except for manually moving the OneDrive folder from the initial place to an external hard drive, you can also use a free and professional file sync service called AOMEI Backupper Standard to sync OneDrive to your external drive on Windows 11/10/8/7 in an automatic mode with fewer steps. 

Step 1. Download, install and sign in to the OneDrive desktop app on your computer.
Step 2. Download, install and open the AOMEI Backupper Standard on your computer.
Step 3. Open the “Sync” page and choose “Basic Sync”.

Choose Basic Sync in AOMEI Backupper Standard
Choose Basic Sync in AOMEI Backupper Standard

Step 4. Click “Add Folder” and select the OneDrive folder in the pop-up window as the source.

Add Folder as the Source
Add Folder as the Source

Step 5. Select a folder in your external hard drive as the destination.
Step 6. Click “Start Sync” and AOMEI Backupper will sync OneDrive files to external drive immediately.

Sync OneDrive to External Drive by AOMEI Backupper Standard
Sync OneDrive to External Drive by AOMEI Backupper Standard

Tip: You can click “Schedule Sync” below to enable daily, weekly, monthly, or “USB plug in” schedule sync. Then the software will automatically sync OneDrive folder to external drive.

AOMEI Backupper Schedule Sync
AOMEI Backupper Schedule Sync

Bonus Tip: Sync OneDrive to Another Cloud Directly

No matter how large the storage can be provided in your external hard drive, it may still not be convenient enough for you to keep your OneDrive data safe since you should always carry the external drive along with you and install one or two apps on your devices. Another point is that using an external hard drive to sync OneDrive files may not be cheap enough compared with using another cloud drive to sync and backup OneDrive files.

If you want to sync OneDrive with another OneDrive account or with other clouds efficiently and easily for free, you’d better use a web-based multiple cloud storage manager like MultCloud to seamlessly sync OneDrive with another cloud account with a single click and 10 multifunctional sync modes.

  • One-Key Cloud to Cloud Transfer, Sync, and Backup: The Cloud Transfer, Team Transfer, Cloud Sync, and Cloud Backup features can help you transfer data across clouds without any risk of data loss.
  • Manage and Use Multiple Cloud Accounts in One Place: There are several cloud built-in functions like upload, download, rename, preview, cut, and copy to help you use and manage your clouds all in an easy-to-use interface without switching accounts.
  • Multiple Clouds are Supported to Add for Free: MultCloud supports 30+ major cloud storage services for personal and business, FTP servers, WebDAV, Synology NAS, etc.

To quickly sync OneDrive with other clouds without installing anything, all you need is to add your clouds to MultCloud and use the Cloud Sync feature to easily sync files and folders between OneDrive and another cloud.

Sync Files between OneDrive Accounts by MultCloud

Step 1. Sign up MultCloud on the official website.

Sign up MultCloud
Sign up MultCloud

Step 2. Choose the OneDrive icon and choose a OneDrive account to allow MultCloud to access this account.
Step 3. Click “Add Cloud” and choose the OneDrive icon again to add another OneDrive account to MultCloud.

Add OneDrive to MultCloud
Add OneDrive to MultCloud

Step 4. On the “Cloud Sync” page, select one of your OneDrive accounts or files and folders in it as the source, then select another OneDrive account or a folder in it as the destination.
Step 5. Click the “Sync Now” button and MultCloud will immediately sync files between OneDrive accounts.

Sync between OneDrive Accounts
Sync between OneDrive Accounts

Tips: 

  • For free users: You can use 4 basic sync modes in the “Options” like Real Time Sync and Simple Sync in one-way and two-way. And you can turn on “Email Notification” to be informed right after the sync is done.
  • For subscribers: You can enjoy the 4 basic sync modes and another 6 advanced modes in the “Options” like Move Sync, Mirror Sync, Incremental Sync, Cumulative Sync, Full Backup Sync, and Update Sync in one-way with lightning-fast sync speed. What’s more, you can then create automatic OneDrive sync tasks in the “Schedule” with a daily, weekly, or monthly plan.
MultCloud Cloud Sync Options
MultCloud Cloud Sync Options

Summary

Since you can have all the control of your external hard drive, learning how to sync OneDrive to external drive will make your data safer than before. Besides, using MultCloud to sync OneDrive with Dropbox and other clouds can also make your data safe while occupying none of your local storage.

MultCloud Supports Clouds

Multcloud Key Features