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Outlook is an email communication and efficient organization. With its intuitive interface and powerful features, Outlook revolutionizes the way you manage emails, appointments, contacts, and tasks. Its user-friendly design and comprehensive tools empower you to stay connected, stay organized, and stay ahead. 

Emails always contain crucial information, conversations, and attachments that we often need to refer back to. However, the native capabilities of Outlook may not always provide a seamless way to convert these emails into easily shareable and accessible PDF files. Fortunately, we have some clever workarounds up our sleeves that will make the process a breeze.

Saving Outlook Email to PDF [Common]

Within this segment, we're here to present you with straightforward and conventional methods for converting Outlook emails into PDF files. Once you've absorbed these insights, you'll be ready to embark on the process.

Way 1: Use the Print Function

You can utilize the "Print" function to save Outlook emails as PDFs. Here's how:

Step 1: Log in to your Outlook account. Then open the email you wish to convert.

Step 2: Click on the "File" tab, then select "Print."

Step 3: From the printer options, select "Microsoft Print to PDF."

You can customize the print settings according to your preferences. Also, you have option to include attachments and adjust the layout.

Step 4: Click "Print," choose a destination, and save the email as a PDF file.

Way 2: Export as PDF from Microsoft Word

An additional smart approach entails utilizing Microsoft Word for converting Outlook emails into PDFs. Refer to the following operations:

Step 1: Open the email you want to save and select its content.

Step 2: Right-click and choose "Copy" or press Ctrl + C to copy the content.

Step 3: Open a new Microsoft Word document. Then paste the copied email content into the Word document.

Step 4: Click on "File," then "Save As." Choose PDF as the file format and select a destination to save the file.

Saving Outlook Email to PDF [Novel]

However, Outlook saving email to PDF crashes sometimes. In this situation, what should you do to export Outlook emails to PDF files? One of the most user-friendly and efficient methods for converting Outlook emails to PDF is by utilizing MultCloud.

This innovative cloud management service acts as a bridge between your different cloud storage accounts, allowing you to easily transfer and manage files across various platforms. To get started with saving Outlook emails as PDFs, follow these steps:


Step 1. Sign Up for MultCloud: Create an account on MultCloud's website and log in.

Step 2: Add Email: Click on "Add Email" and connect your Outlook account.

Add Outlook
Add Outlook

Step 3: Download Emails. Navigate to your Outlook and select the emails you want to convert. Right-click and choose "Download" to save them to your local storage. Then, those emails will be downloaded on your device as PDF files.

Download from Outlook
Download from Outlook

By using MultCloud, you bypass the limitations of native Outlook functionality and achieve a streamlined and effective way to save emails as PDFs. And it allows you to download 50 emails to PDF files for free. If you upgrade your account, you will have more options. In addition to Outlook, you can also export Gmail emails to PDFs.

As you can see, it is easy to export Outlook emails to PDF files via MultCloud. And you won’t encounter issue of “saving email to PDF on Outlook crashes”. In addition to downloading emails to PDFs, you can also migrate emails to cloud drives and then free up space on mailboxes. For instance, you are able to migrate emails to Google Workspace.

Also, MultCloud is an excellent and useful cloud file manager, which provides an integrated place for you to manage multiple cloud drives, such as Google Drive, Google Photos, Box, Box for Business, OneDrive, Dropbox, OneDrive for Business, Dropbox Business, iCloud Photos, iCloud Drive, SharePoint, and so on.

By adding those cloud drives on MultCloud, you can access them together easily. Basic features are supported on MultCloud, including sharing, uploading, downloading, renaming, deleting, etc. Also, advanced features are available, such as transferring, syncing, and backing. By using those features, you will find it easy to migrate/sync/backup files without any effort.


The ability to save Outlook emails as PDFs is a valuable skill that can greatly enhance your productivity and organization. Whether you opt for the seamless experience of MultCloud, the familiarity of the "Print" function, or the ingenuity of using Microsoft Word, these methods ensure that your important emails are easily accessible, shareable, and safely stored.

Say goodbye to the frustration of trying to locate old emails or losing vital information – with the methods outlined in this article, you're well-equipped to handle the task with confidence.



Q: Can I convert multiple Outlook emails to PDF using MultCloud?

Yes, MultCloud allows you to select and download multiple emails from Outlook, making it a convenient solution for batch conversions.

Q: Do these methods work for both Outlook desktop and Outlook online?

Absolutely! Whether you're using Outlook desktop or the web version, the methods mentioned here are applicable to both.

Q: Can I convert attachments along with the email content?

Yes, depending on the method you choose, you can include attachments when converting Outlook emails to PDF.

Q: Is MultCloud a free service, or does it require a subscription?

MultCloud offers both free and paid plans, with varying levels of features and storage capacities to suit your needs.

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Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

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