User Case

Downgrade Google Workspace to Personal Use
Downgrade Google Workspace to Personal Use

"I am currently using Google Workspace, which was previously known as the free legacy G-Suite, for my personal domain. However, I'm frustrated with the limited functionality it offers.

For instance, I cannot have multiple accounts on Google Home or change default applications like Notes and Lists. Is there a way for me to smoothly transfer all my Google data from Google Workspace to a personal Google account?"

Can I Convert a Google Workspace Account to Personal Account?

Unfortunately, it is not possible to directly convert a Google Workspace account to a personal Google account. Google Workspace accounts are designed for business and organizational use, while personal Google accounts, also known as Google Drive accounts, are meant for individual users. However, you can transfer your data from a Google Workspace account to a personal Google account.

But transferring data from a Google Workspace account to a personal Google account also has some limitations. Due to the differences between Google Workspace and Google Drive, some features specific to Google Workspace may not be available in the personal account. Therefore, it's recommended to review the functionalities you require and ensure they are supported by personal accounts before initiating the transfer

Migrate Google Workspace Account to Personal Account via MultCloud

After reading the former part, you must know that you can’t directly convert a Google Workspace account to a personal account. However, if you just want to migrate important files from one Google Workspace to the personal Google Drive account, you can use the free MultCloud Cloud Transfer service.

MultCloud Cloud Transfer makes cloud file transfer easy. It will let you get rid of the common method of migrating files by downloading and uploading manually since the process is highly automatic. Besides, Cloud Transfer gives you multiple options which let you schedule the transfer task, filter the files you want to transfer or ignore, delete files after transferring, etc. The steps for using Cloud Transfer to migrate files are as follows.

Step 1: Click “Get started for free” to get an account after entering the MultCloud website.

Step 2: Tap the “Add Cloud” button in the left sidebar and choose the Google Workspace icon. Then follow the instructions in the pop-up window to allow MultCloud to access your Google Workspace account.

Add Google Workspace
Add Google Workspace

Note: When you click the Google Workspace icon, there will be a notice for you to choose to add an organization account or a personal account. If you want to access all the accounts of your organization, choose "Access Organization" after you domain install the MultCloud app.

Access Organization Account
Access Organization Account

Step 3: Repeat the similar steps in Step 2 to connect Google Drive to MultCloud.

Add Google Drive
Add Google Drive

Step 4: Click “Cloud Transfer” and the left box to select Google Workspace or the files on Google Workspace. Then click the right box to select Google Drive. Finally, click “Transfer Now” to start the migration process.

Migrate Google Workspace Account to Personal Account
Migrate Google Workspace Account to Personal Account

Note:

  • You may want to delete the files which transferred to your personal account and tick “Delete all source files after transfer is complete” in Options to delete automatically.
  • If you are working on your Google Drive and don’t want anything new to interrupt you, you can set another time to run the migration process with the "Schedule" feature.
  • You can use "Filter" to choose files that you want to transfer or ignore by their file extensions.
  • You can get 5 GB of free data traffic to transfer/sync/backup files from one cloud to another. If you plan to move masses of files from Google Workspace to a personal account, you can upgrade a paid plan to have more data traffic and faster transfer speed.
Cloud Transfer Schedule
Cloud Transfer Schedule
Cloud Transfer Filter
Cloud Transfer Filter

Migrate Google Workspace Account to Personal Account via Google Takeout

Or you can use Google Takeout to move data from Google Workspace to Google Drive. Google Takeout is a Google-designed tool that allows you to export your data from most of Google’s services. It supports downloading files as a link or saving files directly to Google Drive. If you want to use Google Takeout to move Google Workspace to personal account, you can refer to the steps below.

Step 1: Enter Google Takeout and log in to your account.

Step 2: Click “Deselect all” and choose the services that you want to migrate. If you want to move all the data of this account, don’t forget to tick “Access Log Activity”. Then scroll down the page to find the “Next step” button and click on it.

Click Next Step
Click Deselect All

Step 3: Select “Add to Drive” as the export destination and adjust the Export Frequency, File type & size. Then, tap the “Create export” button to migrate Google Workspace account to personal account.

Click Add to Drive
Click Add to Drive

Bonus Tip: Save Gmail Emails to Google Drive as PDFs via MultCloud

Although Google Takeout can transfer Gmail emails to Google Drive, the emails will be saved in a compressed format called MBOX. But if you use MultCloud to migrate Gmail emails, the emails will be in PDF format which is more compatible for you to read and share. Also, unlike the Gmail Print feature which only allows you to convert one email at once, you can transfer emails as PDFs up to 200 pieces at the same time.

Step 1: Add Gmail to MultCloud by clicking “Add Email” and the Gmail icon after signing up for a MultCloud account. Also, there will be a pop-up window for you to authorize MultCloud’s access.

Add Gmail
Add Gmail

Step 2: Click “Email Migration” and choose Gmail and Google Drive in their corresponding boxes. Then click “Migrate Now” and the emails will be sent to your Google Drive in PDF format.

Migrate Gmail to Google Workspace
Migrate Gmail to Google Workspace

Note: Email Migration is different from Google Takeout which only allows you to choose email folders to transfer. You can use "Email Filter" to pick out the emails that you want to migrate with their senders, recipients, and other options.

Email Migration Filter
Email Migration Filter

Conclusion

Although you can’t migrate all the content of Google Workspace to Google Drive, you can still take advantage of Google Takeout and MultCloud Cloud Transfer to migrate some data and files to Google Drive. Also, if you only want to migrate emails to Google Drive, you can use MultCloud Email Migration to achieve that easily.

Before you migrate Google Workspace account to personal account via Google Takeout, you’d better first backup your Google Workspace data to Wasabi, OneDrive, or another cloud. So that you don’t have to worry about the data lost during the migration process. This time MultCloud Backup is recommended to you. It is also free to use and allows you to restore files at any time you want.

MultCloud Logo

Manage 30+ popular clouds in one platform.

Sign up Free

100% secure

New Release

Save Email as PDF

After adding Gmail or Outlook to MultCloud, it can convert emails to PDF and save them on your device or cloud storage.

Get Started for Free