Can I Share OneDrive Files with Anyone?

How Do I Share OneDrive Folder Outside of Organization
How Do I Share OneDrive Folder Outside of Organization

With the clear guidance in this article, you can feel free to share OneDrive with external users or users outside your organization, regardless of whether or not they have Microsoft accounts. And you can safely and securely collaborate with anyone you want. But please remember one thing, your recipients’ ease of using your shared files mainly depends on your sharing permissions and whether they have Microsoft accounts or not.

So, now let’s take a look at how to achieve OneDrive external sharing with users outside your organization in 2 easy ways by the OneDrive website and a professional online file sharing service called MultCloud. However, before sharing OneDrive files outside the organization, you may first need to check the external sharing permission of your organization.

OneDrive Can’t Share with External Users – Enable External Sharing First

Can’t Share OneDrive Outside Organization
Can’t Share OneDrive Outside Organization

If you receive the error message like the above picture shows when you are trying to share OneDrive files and folders with people outside your organization, you must change the OneDrive sharing settings of your organization’s domain. 

Using less permissive settings will allow users to restrict the data sharing receivers, reducing the possibility of accidentally sending data to the wrong user. And the more permissive settings are gradually used to allow users to send data to multiple users inside or outside of your organization.

Step 1. Log in to Office 365 with your admin OneDrive account.
Step 2. Click Admin > SharePoint > Policies > Sharing.

Open OneDrive External Sharing Settings
Open OneDrive External Sharing Settings

Step 3. Move the circle button to the level of permissions that you want. (Anyone or Now and existing guests.)
Step 4. Click “Save” below and you are completely ready to use OneDrive for Business share outside organization.

Change External Sharing Permissions of OneDrive
Change External Sharing Permissions of OneDrive

How to Share OneDrive Files Outside Organization in a Normal Way

After changing the external sharing permission of your organization, now you can share files from OneDrive to whoever you want. As most people know, the most traditional way to share OneDrive files and folders outside the organization is using the OneDrive official website. And here’s how to operate.

Share Files Outside Organization on OneDrive Web

Step 1. Log in to OneDrive web with your OneDrive account.
Step 2. Choose a file or a folder and click “Share” above.

Choose a OneDrive File to Share with People Outside Organization
Choose a OneDrive File to Share with People Outside Organization

Step 3. Click “Anyone with the link can edit” to enter the “Link settings” interface. Then choose the settings you need.

  • Anyone with the link: Choose this if you want to allow any recipient who receives the sharing link can access your shared data. Recipients do not need a Microsoft account or sign in to access the shared data.
  • Specific people: Select this option if you want to protect your shared data and obtain a link that is valid only for the people you have invited. Recipients are required to confirm their identity before viewing content.
OneDrive Sharing Link Settings
OneDrive Sharing Link Settings

Step 4. Enter the email address of your recipients outside the organization in the blank and click “Send”. Or, you can “Copy” the sharing link and send it by yourself.

Share OneDrive with People Outside Organization
Share OneDrive with People Outside Organization

If you choose “Specific people” as the sharing link setting, then your recipients’ operation of accessing your shared files varies according to their accounts.

For Users with Microsoft Accounts: They may have to sign in and accept review permissions.

Sign in to View Shared Files
Sign in to View Shared Files

For Users without a Microsoft Account: They may need to click “Send Code” and enter the verification code.

Enter Verification Code to View Shared Files
Enter Verification Code to View Shared Files

How to Share OneDrive Files Outside Organization in an Easier Way

As you can see from the above method, it may be a little complicated for you to share files and folders from OneDrive with people outside the organization since there are too many steps and settings waiting for you to choose. But don’t worry, here’s an easier and quicker method for you to solve the problem of how to share files on OneDrive with external users. 

All you need to do is to add your OneDrive to an excellent cloud file manager, MultCloud, and use its reliable sharing features to conveniently share OneDrive outside organization.

MultCloud
MultCloud
  • Efficiently collaborate with the team across clouds by creating sub-accounts of MultCloud after subscribing.
  • Securely share cloud files with everyone in 3 modes like public, private (password), and source.
  • Easily create OneDrive file requests from MultCloud with simple management.

Share OneDrive Files Outside Organization by MultCloud

Step 1. Create an account of MultCloud and log in to its interface.

Sign Up MultCloud
Sign Up MultCloud

Step 2. Choose OneDrive for Business icon to add your OneDrive account to MultCloud.

Add OneDrive for Business to MultCloud
Add OneDrive for Business to MultCloud

Tips: 

  • MultCloud supports more than 30 leading cloud storage services and allows you to add all your clouds to use and manage in it for free.
  • MultCloud uses the OAuth authorization system to connect your clouds. So, it won’t record the username and password of your clouds.

Step 3. Tick a file or folder in your OneDrive for Business account and click the “Share” button above.
Step 4. Choose a sharing mode in the pop-up window and click “Create Share”.
Step 5. Click “Copy” and send the sharing link to your recipients by yourself or by the ways listed below the sharing link.

Share a OneDrive File Outside Organization by MultCloud
Share a OneDrive File Outside Organization by MultCloud

When your recipient receives the sharing link, he can open the sharing link and view or download the shared file conveniently. What’s more, to save his local storage, he can also use MultCloud to save the shared file to his cloud directly without downloading and uploading.

Tips:

  • Among the 3 useful sharing modes of MultCloud, the Private Share mode is highly recommended to you due to its great security protection of your shared files.
  • If you share a OneDrive folder outside of the organization from MultCloud, you can easily create OneDrive file requests by moving to the “My shares” list and turning on the “Allow to Upload” button.
Create OneDrive File Requests in MultCloud
Create OneDrive File Requests in MultCloud

In the End

With the above 2 wonderful solutions about how to share OneDrive files outside organization in hand, now it’s your time to choose your favorite method and follow the instruction step-by-step to successfully use OneDrive for Business share outside organization.

Besides, since MultCloud is also a great multiple cloud storage manager, you can add all your clouds to MultCloud to use and manage these clouds efficiently in a single interface. And MultCloud provides unique features such as Cloud Transfer, Team Transfer, Cloud Backup, Cloud Sync, etc. for you to seamlessly transfer files between cloud storage services with one single click.

You May Also Like

If you are confused about how to share Google Drive folder with non-Google users, please read this article to figure out 4 valid ways to share files with non-Google accounts. The first three methods are based on Google Drive website, while the last method requires you to use a great multi-cloud manager.

How to share files in OneDrive with OneDrive users or external? For this kind of problem, this article gives 2 specific solutions. In addition, this article also provides an inexpensive solution for sharing files in OneDrive with anyone.

You will find 3 great methods to help you easily share OneDrive to Google Drive no matter to yourself or to others by using a reliable third-party multiple cloud storage manager with helpful sharing features for completely free.

MultCloud Logo

Add and manage 30+ popular clouds in one platform.

  • Cloud Transfer

    Migrate files across different cloud drives without manually downloading and re-uploading.

  • Cloud Sync

    Sync two clouds or directories in two different cloud drives via one-way or two-way sync.

  • Cloud Backup

    Backup one cloud data to another cloud for an extra protection and easy recovery.

Sign up Free
New Release

Email to Cloud Migration

Migrate or save Gmails to 30 popular cloud drives as PDF, even including any attachments.