Can You Save Emails Before Deleting Account?

How to Backup Outlook Emails Before Deleting Account
How to Backup Outlook Emails Before Deleting Account

Of course! And saving emails before deleting an account is a recommended practice for several important reasons:

  • Data Preservation: Emails often contain valuable information, such as important correspondence, attachments, records, and contacts. Saving these emails ensures you don't lose access to crucial data that might be needed in the future.
  • Transitioning Accounts: If you're switching to a new email service or platform, having your old emails saved can make the transition smoother. You can refer back to old conversations or import important contacts easily.
  • Reference and Memory: Emails can serve as a historical record of conversations, agreements, and events. Backing up emails can be helpful for reference or as a memory aid, especially for personal or professional matters.
  • Security Concerns: Deleting an account doesn't necessarily mean all your data is immediately erased. It might take some time for your data to be fully removed from servers. Saving your emails can reduce the risk of unauthorized access to your data during this transition period.

How to Backup Outlook Emails Before Deleting Account via MultCloud [Cloud/Computer]

To backup emails before deleting Outlook account, you can choose to save them on a cloud or a local position. If you choose to save to a cloud, the emails won’t take over your computer storage and you can access them on any device with the network connection. If you choose to download the emails to your computer, it will be convenient to transfer them to a hard drive. Whether you choose which place to store, you can use MultCloud to complete the task smoothly.

MultCloud Email Download is used to export emails from email clients. While Email Migration devotes to migrating emails to a cloud drive. Both of them support converting emails into PDFs before transferring which will bring a huge convenience to read the emails.

Way 1: Download All Emails from Outlook by Email Download

Step 1: Sign up for a free MultCloud account when you enter its homepage.

Step 2: Click “Add Email” and the Outlook icon. Then log in to your Outlook account and allow MultCloud to access it in the pop-up window to connect Outlook with MultCloud.

Add Outlook to MultCloud
Add Outlook to MultCloud

Step 3: Open Outlook and choose the emails that you want to export. Then click the “Download” button in the upper bar.

Download All Emails from Outlook
Download All Emails from Outlook

Step 4: Customize the Download Settings and click “OK” to download all emails from Outlook before deleting account.

Adjust Download Settings
Adjust Download Settings

Note: MultCloud allows users to convert 50 emails into PDFs at most every month. If you find it not enough, you can upgrade your plan and convert without limitation.

Way 2: Backup Outlook Emails to OneDrive by Email Migration

Step 1: Add OneDrive to MultCloud after adding Outlook. This time, you can click “Add Cloud” and the cloud icon for the connection.

Add OneDrive to MultCloud
Add OneDrive to MultCloud

Note: If you want to backup emails to Google Drive, Dropbox, or another cloud, you can change OneDrive to your desired cloud at every step.

Step 2: Select “Email Migration” and choose Outlook and OneDrive in the FROM or TO boxes. Then click “Migrate Now” to save Outlook emails before deleting account to OneDrive.

Backup Outlook Emails to OneDrive
Backup Outlook Emails to OneDrive

Note: Before starting the task, you can check the migration features to see if they can do any help:

  • Schedule: Let the migration task run at your preferred time.
  • Filter: Only transfer the emails which are selected by the sender, recipient, date, with/without attachments, and read/unread.
  • Save Attachments: Migrate emails with or without attachments.
Email Migration Settings
Email Migration Settings

How to Backup Outlook Emails Before Deleting Account via Outlook Export

Also, you can use the Outlook Export feature to download emails from Outlook to your computer. But you may not download all the emails at the same time since there is a size limitation of this method. Besides, the emails will be exported in PST format instead of PDF format.

Step 1: Enter Outlook and click “File” in the upper-left corner.

Click File
Click File

Step 2: Choose “Open & Export” in the left bar and tap the “Import/Export” button in the right part.

Choose Import/Export
Choose Import/Export

Step 3: Select “Export to a file” in the “Choose an action to perform” menu and click the “Next” button.

Choose Export to a File
Choose Export to a File

Step 4: Choose “Outlook Data File (.pst)” in the “Create a file type” menu and click “Next”.

Choose Outlook Data File
Choose Outlook Data File

Step 5: Select the email folder that you want to export, tick “Include subfolders”, and click “Next”.

Select the Email Folders
Select the Email Folders

Step 6: Click “Browse…” to choose a local position where you want to backup the Outlook emails, and tap on the “Finish” button. After that, you finish all the operations to backup Outlook emails before deleting account.

Export OneDrive Emails
Export OneDrive Emails

Conclusion

The above 3 solutions on how to backup Outlook emails before deleting account can truly sweep your troubles away. Among them, if you want to backup the emails to a cloud, just try Email Migration and it won’t let you down.

What’s more, if you are interested in other functions of MultCloud, sign up and use them one by one. For example, you can use Cloud Transfer to directly move files from OneDrive to Google Drive. Like Email Migration, Cloud Transfer also does not need you to manually download and upload files. But with a few clicks, the files are in the target cloud already.

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