2 Best Ways to Save Email to FTP/SFTP for Free [Gmail & Outlook]

• User Cases
• What is FTP and SFTP?
• Best Tool for Email to FTP/SFTP Automatic Transfer with Attachments - MultCloud
• How to Save Email to FTP/SFTP Automatically from Gmail or Outlook
• How to Save Email to FTP/SFTP Manually with MultCloud
• How to Export and Save Email to FTP Manually with FileZilla
• Beyond Emial: Back Up Your Website Data
• Conclusion
• FAQs

User Cases

What is FTP and SFTP?

FTP (File Transfer Protocol) and SFTP (Secure File Transfer Protocol) are both protocols used for transferring files over a network. FTP is a standard network protocol that allows the transfer of files between a client and a server on a computer network. It operates on a client-server model, where the client initiates a connection and can upload or download files. However, FTP lacks built-in security measures, making it susceptible to unauthorized access.

On the other hand, SFTP is a secure extension of FTP, providing a secure channel for file transfer. It uses encryption to protect the data during transit, enhancing the overall security of file transfers. SFTP is commonly employed in situations where data confidentiality and integrity are paramount, such as when transmitting sensitive information over the Internet. Overall, while FTP is a basic file transfer protocol, SFTP adds a layer of security to ensure safe and protected file exchanges.

Best Tool for Email to FTP Automatic Transfer with Attachments- MultCloud

MultCloud is a free third-party service designed for managing your cloud files and emails altogether. It supports 30+ cloud storage services and email clients, including FTP, SFTP, NAS, Google Drive, OneDrive, Dropbox, Outlook, and Gmail. To migrate email to FTP, MultCloud gives 2 solutions: Email Migration and Email Download. 

How to Save Email to FTP/SFTP Automatically from Gmail or Outlook

From the preview introduction, you can see the advantages of using MultCloud Email Migration to convert email as PDF and save them to FTP folder. In this part, the specific steps for using this helpful tool will be shown. Follow the steps below and flow your emails to FTP/SFTP at the most convenient.

Step 1. Sign up for a MultCloud account.

Enter the official MultCloud site and click the blue "Get started for free" button to register. You can create an account by entering your email address and password or sign up with your Google, Facebook, or iCloud account.

Step 2. Add Outlook or Gmail account to MultCloud.

Click "Add Email" in the left navigation bar and select the Gmail or Outlook logo. Then, you will log in to your Gmail or Outlook account in the pop-up window and accept MultCloud to access your emails.

Step 3: Add FTP/SFTP to MultCloud.

Click "Add Cloud" and select the FTP logo. Then, choose to add FTP or SFTP in the second blank of "Display Name", fill in other blanks with your authentication information, and tap "Add FTP Account" or "Add SFTP Account".

Step 4. Create an Email to FTP migration task.

Select “Email Migration” and choose an email client (or both Gmail and Outlook) and FTP/SFTP in the 2 boxes. Then, open "Options" to check the Email Migration settings. If you want to save both your emails and their attachments, simply check the option of "Save Attachments".

After all settings, click "Migrate Now" to start this task.

How to Save Email to FTP Manually with MultCloud

If you want to save emails to a local place as a backup and then upload them to an FTP server, you can use MultCloud Email Download to batch-export emails as PDFs to your computer. Also, you can choose whether to download attachments if your computer does not have enough storage space.

Step 1: Add Outlook or Gmail to MultCloud after having a MultCloud account.

Step 2: Open Outlook or Gmail on MultCloud and select the emails you want to download.

Step 3: Click "Download" in the upper bar and select the download settings. Then, click "OK" to start exporting your emails.

Step 4: Upload the downloaded emails to your FTP server.

How to Export and Save Email to FTP Manually via FileZilla

If you only need to save a few emails to an FTP server, you can export the emails first via Outlook or Gmail and then upload the exported files with FileZilla. This method does not require an email migration service, but it involves several manual steps. Here, we take Outlook as an example.

Step 1. Launch Outlook and open the email you want to archive, then click the three-dot button and "Print".

Step 2. Choose "Save as PDF" in the Destination option and click "Save". The PDF will be saved to your computer.

Step 3. Download and install FileZilla, then enter your FTP server details to establish the connection.

Step 4. Locate the folder containing your exported emails in the Local site panel and select the exported email files and right click on it, then choose "Upload" to move the files to your FTP server.

Although FileZilla is useful when you only need to upload a small number of exported emails to an FTP server, it cannot download email attachments at the same time. You have to download the attachments manually and then upload them to the FTP server. In addition, if you need to archive a large number of emails or repeat the task regularly, the process can become very time-consuming.

Beyond Email: Back Up Your Website Data

Uploading emails to an FTP server using MultCloud gives you a separate copy of important messages and attachments outside your email account. You can try the same approach for other types of data, such as your website. If you manage a website, its files and content may be just as important as the emails you need to archive.

Instead of manually downloading website files and storing them elsewhere, you can use MultCloud Website Backup to back up your website data to cloud storage. This gives you an additional copy outside your original hosting environment and helps keep your website data available if the original files are accidentally deleted, damaged, or otherwise become unavailable.

Step 1. After log in with MultCloud account, select "Website Backup" in the left sidebar.

Step 2. Click "WEBSITE TO BACKUP" > "Add Website" and enter your FTP credentials to add your website as source drive. Add another website or cloud drive with the same way as the destination.

Step 3. Like Email Migration, you can also configure backup settings or schedule backup tasks in the "Options" and "Schedule" button. Then, click "Backup Now" to start the task.

Conclusion

Using MultCloud Email Migration and Email Download, you can easily send email and attachemnts to FTP/SFTP with just a few clicks. What’s better, the emails can be automatically converted to PDFs rather than turning to other PDF converters.

What’s more, once you have a MultCloud account, you can use its other functions to freely sync, backup, or transfer files from FTP to Dropbox, Google Drive, or other clouds with helpful options. Website Backup feature provides a separate way to protect your FTP/SFTP files and database.

FAQs