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Learn How to Embed Video in Gmail: Easy Steps to Send Engaging Emails

Discover how to embed video in gmail to enhance your email communication. Learn quick methods to insert videos, share content, and make your emails more interactive. This guide will help you understand the process and show how to add video to gmail effortlessly.

November 26, 2024

Why Embed Video in Gmail?

But why do users think they need to learn how to add videos to Gmail? Here are seven strong arguments:

  • Increase engagement rates: Videos can grab viewers’ attention faster than text. Including videos increases the chances that an email will be read and remembered more.
  • Simplify complex messages: Videos are a great way to explain complex concepts easily. Short tutorials or explainer videos can be a better choice than long, printed instructions.
  • Increase click-through rates: Videos included in emails tend to have higher click-through rates. When a message is visually appealing, viewers are more likely to take action.
  • Personalized communication: Including videos in emails can add a human touch. Sending a birthday card or a handwritten thank-you note makes it feel more personal and engaging.
  • Save time for recipients: Recipients can get the same information faster by watching a short video instead of reading a long article.
  • Presenting a product or service: Companies often use movies to demonstrate key features or demonstrate how a product works. It’s more engaging than a block of text or a flat image.
  • Stand out in a crowded inbox: Most emails are boring, to be honest. Including videos in emails can help them stand out and not get forgotten in the crowd.

How to Embed Video in Gmail

Now that you know adding videos to Gmail can be beneficial, let’s take a look at some practical ways to do it.

According to different needs, there are several effective ways to insert videos into Gmail. We will break it down into easy-to-understand and practical steps to explain.

Solution 1: Include YouTube Video Link

If the video is hosted on YouTube, you can easily embed the video into your email. With the seamless integration between YouTube videos and Gmail, this method is effective. Gmail will automatically generate a video thumbnail when a YouTube link is provided, which the recipient can click to watch.

1. Find a video on YouTube: Open the YouTube video you want to share and copy the URL from the address bar.

2. Compose an email: Open Gmail and compose a new email. In the body of the email, paste the YouTube link.

3. Check the thumbnail: Below the link, Gmail will automatically display a clickable thumbnail of the movie.

4. Include context: Write a short note explaining why you want to share the video.

Advice:

  • Make sure your recipients can view your video by setting it to "Public" or "Unlisted" on YouTube.
  • Tailor your email message to make it feel important to your recipient.

Solution 2: Share a Video from Google Drive

Another effective technique for attaching a video to an email is to use Google Drive if the video isn’t on YouTube. Large files or personal videos work well with this technique.

1. Upload a video: Open Google Drive, select "New", and then upload the video file.

2. Edit sharing permissions: Make sure the permissions are set to "Anyone with the link can view". Then, right-click the video and select "Share".

3. Embed a video using Gmail: Open Gmail, compose your message, and then select the Google Drive triangle icon at the bottom of the email window.

4. Select a video: Find and select the video you uploaded in the pop-up window. It will then appear as a link in the email body.

5. Include a message: Provide some basic information to briefly tell the video content.

Advice:

  • Keep the file size manageable to ensure smooth video playback.
  • Test the link before sending to make sure it works for your recipients.

Solution 3: Use GIFs Instead of Videos

Animated GIFs are a creative way to mimic video effects without clogging up your recipients’ mailboxes. If you’re looking for a lighter alternative, GIFs are great for short demos or visually appealing content.

1. Create a GIF: Use a program like Giphy or Canva to convert your video to a GIF. Make it loop and keep it short.

2. Open Gmail and insert a GIF: Open Gmail, compose a new email, and click the image icon at the bottom of the email window.

3. Insert your GIF here: Drag and drop your GIF into the body of your email, or select it from your computer.

4. (Optional) Add a play button: Use an image editor to add a play button to your GIF. This will make it look like a video.

5. Create an eye-catching message: Leave an attractive message about this GIF.

Advice:

  • Keep your GIF file size to a reasonable level so it loads faster.
  • Provide a full video link if your recipient wants to see the entire content.

Bonus Tip: Automatically Save Gmail Emails to the Cloud as PDF Files

This article addresses the question "How to embed video in Gmail?". If you’re considering saving Gmail emails to a cloud drive as PDFs, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, it allows for seamless file transfers from cloud drives like Gmail to OneDrive without the need to download and then re-upload files. MultCloud also enables you to access and manage all your cloud accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDAV, and more.

  • Cloud Transfer: MultCloud can transfer files from one cloud service to another directly without downloading and re-uploading.
  • Cloud Sync: With MultCloud, you can easily sync two folders between different cloud services in real-time.
  • Cloud Backup: You can backup and restore data between different cloud services automatically.
  • Instagram Downloader: MultCloud can help you download Instagram videos, photos, reels, and stories to local device or remotely upload them to your clouds.
  • Email Migration: You can directly back up and save Gmail emails as PDFs to your computer or cloud drive in bulk. 
  • Manage all cloud accounts in one place: Connect all your clouds to MultCloud and you'll find it so easy to access and manage multiple cloud storage files with a single login.
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Conclusion

You will learn how to embed a video in Gmail using these options. Whether you are teaching a tutorial, suggesting an idea, or sending a personal note, these methods will make your email more interesting and memorable. The options are endless and include using Google Drive, linking to YouTube, or even using imaginative GIFs.

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