How to Share Outlook Calendar + Create a Shared Calendar

• Why Share Outlook Calendar?
• How to Share Outlook Calendar
• How to Create a Shared Calendar in Outlook
• Bonus Tip: Best Way to Download Outlook Email as PDF
• Conclusion

Why Share Outlook Calendar?

When you seek solutions on how to share Outlook calendar, there must be some reasons that trigger you to do that. There are many useful advantages to sharing your Outlook calendar, particularly in work or group settings. The following are the common reasons for sharing your Outlook calendar:

How to Share Outlook Calendar

In this part, you will see the full workflow of sharing an Outlook calendar with others.

Way 1. Share via Outlook Website

Step 1. Open Outlook and go to the Calendar tab.

Step 2. Click “Share” in the upper bar.

Step 3. Enter the email addresses of the people you want to share the calendar with.

Step 4. Choose a permission for the recipients. You can choose from “Can view all details” or “Can edit”.

Step 5. Press the blue “Share” button.

After sharing, you can also change the permission for recipients or cancel the sharing.

Way 2. Share via Outlook App

Step 1. Open the Outlook app.

Step 2. Go to the Calendar tab and click “Share Calendar” > “Calendar”.

Step 3. Tap “Add…” and choose the users you want to share with. Then, click “Add” in the lower-left corner and “OK” in the lower-right corner.

Step 4. Select permissions for each user and click “OK”. This is how to share an Outlook calendar on the desktop app.

Others can see the invitation in their Outlook after you share the calendar. After accepting the calendar, they can find it in “Calendar” > “Shared Calendars”. Then, they can choose to manage the calendars separately or merge them.

How to Create a Shared Calendar in Outlook

If you do not want to share an existing calendar, but prefer to create a new one, you can follow the steps below:

Step 1. Open Outlook and go to the “Calendar” tab.

Step 2. Click the “Add calendar” button.

Step 3. Choose “Create blank calendar” in the left sidebar. Then, name this calendar, select a color to mark it, give it an icon, and choose which folder to save this calendar.

Step 4. Open the newly created calendar

Step 5. Follow the steps for sharing the Outlook calendar in the previous part to share the new calendar with others.

Bonus Tip: Best Way to Download Outlook Email as PDF

Since you are an Outlook user, have you ever thought of downloading emails for backup, archive, or sharing? If so, you can easily download up to 200 emails at once via MultCloud. MultCloud can help you automatically convert emails into PDF format and then save them to a local place or cloud storage without the Print function. Besides, MultCloud is a web-based service. Therefore, you do not need to download any app to use it.

Download Outlook Email to Local

Step 1. Enter the MultCloud website and click “Get started for free” to get an account.

Step 2. Click “Add Email” in the right bar and choose the Outlook logo. Then, log in to your Outlook account and allow MultCloud to access it in the pop-up window.

Step 3. Open Outlook on MultCloud. Then, choose the emails you want to download and click the “Download” button in the upper ribbon.

Step 4. Name the package and view the settings to see if there is anything to change. Then, click “OK” to start downloading emails as PDF.

Save Emails to Cloud

Step 1. Get a MultCloud account and add Outlook to it.

Step 2. Click “Add Cloud” and choose a cloud as the destination.

Step 3. Choose the “Email Migration” function and select Outlook and the cloud in the boxes.

Step 4. Open “Options” to view the migration settings. Then, tap “Migrate Now” to start this task.

Conclusion

In this post, you can not only see how to share Outlook calendar, but also how to create a shared Outlook calendar. Follow the steps and reach your goal now! Moreover, if you want to automatically back up Outlook emails to the local or cloud, don’t miss MultCloud which can convert emails into PDF and download them in bulk.