How to Reply All in Gmail on Computer or Phone

• Why Reply All in Gmail?
• How to Reply All in Gmail
• Why Can’t I Reply All in Gmail?
• Bonus Tip: How to Back up Gmail Email to the Local/Cloud
• Conclusion

Why Reply All in Gmail?

Using “Reply All” ensures everyone included in the original email thread receives your response. Here are the main reasons to use it:

How to Reply All in Gmail

After knowing the reasons why, let’s discuss how to reply all Gmail. In this part, you can see the specific steps for replying all Gmail emails on desktop or mobile.

On Computer:

Step 1. Open the email you want to reply.

Step 2. Click the “Reply” button at the bottom of this page.

Step 3. Type your reponse.

Step 4. Click the downward arrow next to the recipient. Then, choose “Reply all” if it is already visible.

On Phone:

Step 1. Open your desired email in Gmail.

Step 2. Click the Reply icon (left-pointing arrow).

Step 3. Tap the 3-dot icon in the upper-right corner.

Step 4. Select “Reply all” to send your response to all.

Why Can’t I Reply All in Gmail?

When you follow the steps above on how to reply all on Gmail, you may find you cannot see the “Reply to all” button or this feature does not work. How to deal with that? You can check the reasons and refer to the fixes below:

1. Not Enough Recipients

“Reply All” only appears when multiple recipients are listed. If the email is only sent to you, you cannot reply to all and see the button.

2. You're in BCC (Blind-copied)

If you were blind-copied, Gmail would not show who else received the email. Therefore, you can only reply to the sender unless others are manually added.

3. Gmail Interface Issue or Glitch

Due to a browser glitch, Gmail may not display the “Reply to all” option. In this case, you can refresh the page, clear your browser cache, or use another web browser.

4. Gmail Mobile App Limitations

When you use the Gmail mobile app, the default reply option may be shown as “Reply”. Thus, you can tap the 3-dot icon and try to find the “Reply all” option.

5. Company or Admin Restrictions

If you are using a Google Workspace (or G Suite) account, your admin may restrict you from using the “Reply all” function. If you need to do that, you can contact your IT or Google Workspace admin.

6. Add-ons or Extensions Conflict

Some browser extensions or Gmail add-ons may affect Gmail's performance. You can temporarily disable the extensions and try the above steps to use “Reply all”.

Bonus Tip: How to Back up Gmail Email to the Local/Cloud

Since there may be quantities of important emails in Gmail, have you ever thought of backing them up to another place, such as downloading them to a local place or saving them to the cloud storage? If so, how do you realize that? There is a better way than using the Print feature to download emails as PDF: Using MultCloud Email Download or Email Migration!

MultCloud is an online cloud storage and email clients manager. You can add your accounts of Google Drive, Dropbox, OneDrive, iCloud Drive, pCloud, Gmail, or Outlook to MultCloud and manage the cloud files and emails in one place. Email Migration and Email Download are the functions that help save or download up to 200 emails at once to the cloud or local. They can also convert emails into PDF format.

Whether you want to use the Email Download or Email Migration function, the process will be automatic. Let’s see the example steps.

Download Gmail Emails in Bulk by Email Download

Step 1. Enter the MultCloud website and sign up for an account.

Step 2. Click “Add Email” and choose the Gmail logo. Then, log in to your Gmail account and allow MultCloud to access it.

Step 3. Open Gmail on MultCloud and select the emails you want to download.

Step 4. Click the “Download” button in the upper bar and view the download settings. Then, click “OK” to start downloading.

Save Gmail Emails to OneDrive by Email Migration

Step 1. Create a MultCloud account and add Gmail to it.

Step 2. Click “Add Cloud” and the OneDrive (for example) logo to add OneDrive to MultCloud.

Step 3. Select the “Email Migration” function in the left sidebar and choose Gmail and OneDrive in the boxes. Then, click “Migrate Now” to start the task.

Conclusion

This post shows you how to reply all in Gmail on your computer or phone. You can follow the steps to reach your goal. If you cannot find the “Reply all” button, try the fixes to find your cause. Moreover, if you want to back up your Gmail emails in PDF format, give MultCloud a try. Its Email Download and Email Migration functions can automatically convert emails into PDF and save them to the local or cloud in bulk.