How to Attach a File in Outlook: 3 Efficient Ways

• Benefits of Attaching a File in Outlook
• How to Attach a File in Outlook
• Bonus Tip: How to Export Outlook Emails with Attachments in Bulk
• Conclusion

Benefits of Attaching a File in Outlook

Before going to the steps for how to attach a file in Outlook, let’s talk about why attaching files in Outlook is so essential. Here are seven key reasons:

How to Attach a File in Outlook

In this part, you can see 3 solutions on how to attach a file to an email in Outlook, including the most common way, how to attach a large file, and the quickest way to attach via the desktop app.

Method 1: The Standard Attachment (For Small to Medium Files)

The simplest way to attach a file in Outlook email is by using the standard attachment button. This works perfectly for documents, images, or spreadsheets that are not too large.

Step 1. Open Outlook and click “New mail” to enter the email-editing page.

Step 2. Click the “Attach File” button (it looks like a paperclip) in the upper toolbar.

Step 3. Choose the source of the attached file. You can choose from the local, OneDrive, or a link.

Step 4. Once selected, the file will appear in the attachment line below the subject field.

Method 2: Attaching Large Files (Using OneDrive or File Compression)

When you want to attach a video, you may wonder how to attach a large file in Outlook. Outlook caps attachments at 20 MB (for most accounts), so sending large files requires a workaround.

Step 1. Upload the desired file to OneDrive or another cloud storage. Instead of attaching directly, you can first upload the file to OneDrive.

Step 2. In Outlook, click the “Attach File” button and choose OneDrive.

Step 3. Select your file and click “Share link”. Outlook will insert the file as a link rather than a bulky attachment.

Method 3: Drag-and-Drop (The Quickest Shortcut)

For those who love efficiency and have the Outlook app, dragging and dropping files into an email is the fastest way to attach a file in Outlook email. This method skips multiple clicks and works whether you are attaching a single file or multiple items.

Step 1. Open Outlook on your desktop.

Step 2. Click “New mail” to create a new email.

Step 3. Locate the file you want to attach on your computer.

Step 4. Drag the file and drop it into the email body part. Then, this file will be attached to this email.

Bonus Tip: How to Export Outlook Emails with Attachments in Bulk

For important emails, have you thought of backing them up to a local place or cloud drive? If so, how do you realize that? Let’s forget the troublesome downloading and uploading way and use a new and automatic one with MultCloud.

MultCloud is a professional cloud storage and email client manager. You can add your cloud and email accounts to it and trigger the migration between them. The function used for email-to-cloud migration is Email Migration. It can directly save emails from Outlook to OneDrive, Google Drive, Dropbox, or other clouds without exporting them. Moreover, you can download multiple emails (up to 200 emails) to the local at once on MultCloud. The best thing is that whether you want to save the emails to the cloud or local, they can be automatically converted into PDF files.

Save Outlook Emails to the Cloud

Step 1. Create a MultCloud account on its website.

Step 2. Add Outlook to MultCloud by clicking “Add Email” and the Outlook logo.

Step 3. Add the cloud to MultCloud by clicking “Add Cloud” and the cloud logo.

Step 4. Select the “Email Migration” function and choose Outlook and the cloud in the boxes. Then, click “Migrate Now” to start this task.

Download Outlook Emails in Bulk

Step 1. Create a MultCloud account and add Outlook to it.

Step 2. Open Outlook on MultCloud and select the emails you want to download.

Step 3. Click the “Download” button in the upper taskbar.

Step 4. Name the email package, choose “Save Attachments” or not, and choose how to list the messages in the PDF file. Then, click “OK” to download.

Conclusion

You can learn how to attach a file in Outlook in 3 easy ways in this post. If you often use the Outlook website, you can attach a file with the “Attach File” button which allows you to add even large files (upload from OneDrive). On the other hand, if you prefer the app, you can simply drag the file from your computer and drop it into the email.

Besides, if you want to download emails or save them to the cloud, MultCloud can be utilized. It supports exporting multiple emails at the same time and converting emails into PDF files.