2 Top Ways for Box to Shared Drives Migration

Quick Search:

• User Case: How to Migrate Content from Box to Google Shared Drives?
• Why Migrate from Box to Shared Drives?
• Pre-Migration Checklist
• Top Way #1: Using Google Workspace Migrate Tool
• Top Way #2: Using a Third-Party Migration Tool --- MultCloud
• Best Practices for a Smooth Migration
• Conclusion
• FAQs

User Case: How to Migrate Content from Box to Google Shared Drives?

Why Migrate from Box to Shared Drives?

Before jumping into the "how", let’s talk about the "why". Why even bother moving from Box to Shared Drives in the first place?

Cost Efficiency

Box can get pricey, especially for larger teams. Google Shared Drives come bundled with Google Workspace, making them a more budget-friendly option for organizations already using Gmail, Docs, and Sheets.

Centralized Collaboration

Shared Drives are built for teams. Everyone on the team automatically gets access, and files stay put even if someone leaves the company. It’s like having a shared digital filing cabinet — but way smarter.

Pre-Migration Checklist

Migrating is more than just dragging and dropping files. You’ll want to prep your environment to avoid a chaotic mess later.

Audit Your Box Environment

Go through your current folders, files, and permissions. Identify what's still relevant and what can be left behind. No point in moving digital junk, right?

Classify and Organize Data

Label sensitive, confidential, or large files. You might even want to break down the data into phases for easier migration.

User Mapping and Permissions

Make sure you have a clear map of who needs access to what. Permissions in Box and Shared Drives don’t work the same way, so you’ll need to translate them properly.

Top Way #1: Using Google Workspace Migrate Tool

It’s Google’s own migration tool designed to help admins move content from various platforms — including Box — into Shared Drives. It takes a little tech-savviness, but once it’s configured, it runs pretty smoothly.

Step 1: Download and Install

Download the tool from the Google Workspace Admin Console. Install it on a supported Windows server.

Step 2: Configure Source and Destination

Set up your Box account as the source and your Google Workspace environment as the destination. You’ll also need to authenticate and grant the proper scopes.

Step 3: Run the Migration

Choose the files or folders you want to migrate. You can schedule it for off-peak hours to minimize disruption.

Top Way #2: Using a Third-Party Migration Tool --- MultCloud

MultCloud is a web-based cloud file manager that connects various cloud services — including Box and Google Shared Drives. It's user-friendly, requires no installation, and is perfect for teams who want an easy, no-fuss migration.

Benefits of Using MultCloud

• No installation required — It’s 100% web-based.
• Intuitive interface — Great for non-tech teams.
• Flexible scheduling — Migrate during off-hours.
• Fast & reliable — Handles large volumes with ease.
• Free plan available — Ideal for small projects or trials.

Here’s how to move your files using MultCloud, step by step.

Step 1: Create a MultCloud Account

Head to multcloud.com, sign up for a free account, and log in to your dashboard.

Step 2: Connect Box and Google Shared Drive

Go to the "Add Cloud" section and link both your Box account and your Google Shared Drives. MultCloud will request authorization — approve both.

Step 3: Launch the Cloud Transfer Task

Go to "Cloud Transfer", select Box as the source and Shared Drive as the destination. You can choose specific folders or transfer everything.

You can also:

• Set filters (e.g., skip certain file types)
• Schedule the transfer
• Enable email notifications

Click "Transfer Now" — and you're off! In addition, you can also use other functions provided by MultCloud to complete cloud data migration.

Best Practices for a Smooth Migration

Run Test Migrations

Test with a small set of data first. It helps catch surprises before you move everything over.

Communicate with Users

Let your team know what's happening and when. Clear communication reduces confusion and helps adoption.

Monitor and Validate Data Post-Migration

After the move, check if all files made it across and permissions are correct. Spot-check a few folders to be sure.

Conclusion

Migrating from Box to Shared Drives doesn’t have to be painful — as long as you pick the right method for your needs. Whether you're leaning toward the Google Workspace Migrate tool for its official support or a third-party solution for simplicity, the key is planning ahead and executing carefully. Follow the steps, test before going all in, and you’ll have your digital world moved over in no time.

FAQs

1. Is MultCloud safe to use for cloud migrations?

Yes! MultCloud uses 256-bit AES encryption and OAuth authorization, ensuring your data is secure.

2. Does MultCloud support automatic scheduling for migrations?

Absolutely. You can schedule transfers daily, weekly, or monthly — perfect for staged rollouts.

3. Can I migrate Shared Links or Box Notes with MultCloud?

Shared links typically won’t transfer. Box Notes may not fully convert — test before large moves.

4. How long does a migration take using MultCloud?

Depends on your file size and internet speed. For medium loads, it's usually completed within a few hours.

5. Is there a free version of MultCloud?

Yes! The free plan offers 5GB of data transfer per month. Paid plans are available for higher volume.