Why Migrate from Outlook to Google Workspace?

Migrate Outlook to G Suite
Migrate Outlook to G Suite

Outlook to G Suite Migration can offer several advantages, making it a compelling choice for individuals or businesses looking to enhance their productivity and collaboration. Here are some reasons why you want to migrate from Outlook to G Suite:

  • Integrated Communication: Google Workspace (G Suite) integrates various communication tools, such as Gmail for email, Google Meet for video conferencing, and Google Chat for instant messaging. This consolidation streamlines communication and reduces the need to switch between different applications.
  • Real-Time Collaboration: Google Workspace's suite of tools, such as Google Docs, Sheets, and Slides, allows multiple users to work on the same document simultaneously. This real-time collaboration enhances teamwork and reduces version control issues.
  • Search Efficiency: Google's powerful search capabilities extend to Google Workspace, making it easy to find specific emails, files, and information. This can significantly enhance your productivity by saving time otherwise spent searching for important data.
  • Collaborative Workspaces: Google Workspace offers tools like Google Drive, which allow you to create shared folders and workspaces where team members can collectively store and edit files. This promotes a more organized and collaborative work environment.

Migrate from Outlook to Google Workspace via MultCloud [3 Steps]

The first way is also the easiest and most accessible way since it only needs you to follow 4 steps and the operations are not restricted to the admin. This way is using MultCloud Email Migration. To further know MultCloud, it is a cloud management service, devoted to cloud-to-cloud or email-to-cloud file transfer. And Email Migration is one of MultCloud’s main functions which focuses on automatically transferring emails as PDFs from one email client to one cloud.

Migrating emails from Outlook to Google Workspace is a direct way and the steps are as follows:

Step 1: Sign up for a MultCloud account and add Outlook to MultCloud. 

Add Outlook
Add Outlook

Step 2: Add Google Workspace to MultCloud by clicking “Add Cloud” and its icon. Then choose to access the organization account or personal account. Of course, it is also necessary to connect your Google Workspace account with MultCloud in the pop-up window.

Add Google Workspace
Add Google Workspace

Note: If you want to access the organization account and manage all accounts under it, you can first domain install the MultCloud app in the Google Workspace marketplace. If you just access the personal account, this step can be ignored. This rule also applies to Google Shared Drive.

Step 3: Select “Email Migration” in the left sidebar and choose Outlook and Google Workspace separately in the 2 boxes. At last, tap on the “Migrate Now” button to start migrating Outlook to G Suite.

Migrate from Outlook to Google Workspace.
Migrate from Outlook to Google Workspace.

Migration Settings:

  • Save Attachments: If you want to migrate Outlook to Google Workspace without attachments, you can unselect this box. Or, the task will transfer with attachments by default.
  • Conversation Format: If you prefer to individually list each message of an email in the PDF, you can tick this option and the messages will be shown as you like.
  • Save the last message only: This format means only the last message of an email can be shown individually and others will be its quotations.
Email Migration Settings
Email Migration Settings

Note:

  • Since a free user can only convert up to 50 emails into PDFs per month, you can purchase a paid plan with no restriction if you think it is not enough for you.
  • If you prefer to set a migration frequency for the Outlook to Google Workspace task, you can use the Schedule to let it run at your willing time.
  • Email Migration also supports batch-selecting emails to migrate. Email Filter is provided for you to select emails according to their senders, recipients, dates, with/without attachments, or read/unread. After the selection, the migration task will only move the chosen emails.
Email Migration Filter
Email Migration Filter

Migrate from Outlook to Google Workspace via GWMMO [6 Steps]

Google Workspace Migration for Microsoft Outlook (GWMMO) is a tool provided by Google that assists in migrating emails, calendar events, and contacts directly from Outlook to Google Workspace. Using it to migrate emails to G Suite is not as easy as using the former method since it requires the operator must be the admin of the G Suite account. Besides, you will have to install it before migrating which may cost more time on the whole migration process.

Before following the steps, you have to make sure that the Google Workspace account is set up and properly configured.

Step 1: Install the GWMMO tool and proceed to follow the outlined steps to finalize the data migration process.

Step 2: Initiate a search for "Google Apps migration" in the taskbar. Launch the “Google Apps Migration for Microsoft Outlook” application after locating it on your system.

Install Google Apps Migration for Microsoft Outlook
Install Google Apps Migration for Microsoft Outlook

Step 3: Navigate to the bottom of the following page and select "Allow" to enable the management of Google items. Then, a notification will confirm the successful granting of authorization.

Allow to Access Google Items
Allow to Access Google Items

Step 4: Enter “Google Apps Migration Tool” by clicking on the G Suite icon. Then, on the user profile page, choose the "From PST Files" option and proceed to select the Outlook PST file from your Documents folder or an alternate location on your system.

Choose From PST File
Choose From PST File

Step 5: Once the PST file is added, proceed by selecting other migration preferences. Click "Next" to continue.

Step 6: Customize your migration by choosing email, contacts, calendar, or other options for data transfer. Then, click "Migrate" to initiate the migration process.

Migrate Outlook Emails to Google Workspace
Migrate Outlook Emails to Google Workspace

Conclusion

As you can see, using MultCloud Email Migration to migrate from Outlook to Google Workspace is much easier than using GWMMO. First, the 4 steps are fewer than the 6 steps. Also, you don’t have to be the admin for the migration. Besides, MultCloud Email Migration can migrate emails from Outlook as PDFs and you can use the Filter and Schedule feature to make the task more customizable.

What’s more, you may find more wonderful functions on MultCloud after you sign in. Cloud Transfer, Cloud Sync, and Cloud Backup are all of great use. Except for migrating Outlook emails to G Suite, you can also transfer files from OneDrive to Google Drive by Cloud Transfer, Sync iCloud Photos with Google Photos by Cloud Sync, or backup Dropbox files to SharePoint Online. Problems on cloud-to-cloud transfer can be quickly solved by MultCloud and it deserves a try.

  • Cloud Transfer: Effortlessly transfer files from one cloud to another.
  • Cloud Sync: Sync files between clouds with 7 sync modes.
  • Cloud Backup: Backup files to a cloud and restore with versions.
  • Share: Allow others to upload files to your shared folder without an account.
  • Remote Upload: Directly transfer files from links to a cloud.
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FAQs

Can I move my Outlook email to Gmail?
 
Yes, you can go with: Access “Accounts and import” in Gmail's settings > Click “Import mail and contacts” > Input the Outlook account and click “Continue” > Sign in to your Outlook account > Tap “Start import”.
Can I continue using Outlook after migrating to Google Workspace?
 
Yes, you can continue using Outlook with Google Workspace. Google Workspace offers integration with Outlook through IMAP and POP settings, allowing you to access your Google Workspace emails, calendar events, and contacts within the Outlook interface.
What happens to my contacts and calendar events when migrating to Google Workspace?
 
The migration process covers not only emails but also contacts and calendar events. Google Workspace Migration for Microsoft Outlook can transfer your contacts and calendar events from Outlook to Google Workspace's corresponding applications. Make sure to select these options during the migration setup to ensure a comprehensive transfer of your data.

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