Why Move Files from Shared Drive to My Drive?

Shared Drive to My Drive Migration
Shared Drive to My Drive Migration

As a Google Workspace user, you may own one My Drive and several Shared Drives (Team Drives) as usual. Since My Drive is for storing and sharing personal data and Shared Drives are for storing and sharing files of a team, group, company, or school, you may wonder if it’s ok to migrate data from Shared Drive to My Drive. You may transfer files from Shared Drive to My Drive due to the following reasons.

  • If some files which you created in a Shared Drive are now unnecessary for your team, you can move them from Shared Drive to My Drive to make these files private.
  • You can make a copy of Shared Drive files and move them to My Drive in case the files will be modified or deleted from the Shared Drive.
  • If you want to share a Shared Drive file to someone outside the group of this Shared Drive successfully, you can first move the file from Shared Drive to My Drive and then share the file from My Drive to individuals.
  • What’s more, you can even move files from Shared Drive to Google My Drive of personal Google account, another Google Workspace account, or another Google Workspace domain if you want to backup team files more securely.

In this article, we are going to show 4 tested methods for you to move data from Shared Drive to My Drive efficiently. 

  • The first two normal methods are based on Google Drive's official website which allows you to simply move Shared Drive files to My Drive of the same account. 
  • The last three smart methods rely on an excellent and free web-based multiple cloud storage manager called MultCloud which can help you easily migrate files from Shared Drive to My Drive of the same account, the different Google Workspace accounts, the personal account, the different domains, or the multiple accounts all at once without any possibility of losing data.

Now you can follow the clear instructions below to transfer Shared Drive to My Drive.

Prepare to Move Shared Drive to My Drive

Google Workspace offers lots of access permissions for each member to access the Shared Drive, which means if you want to move data out from a Shared Drive, there are some tips that you may need to check before Shared Drive to My Drive migration.

1. As a member of a Shared Drive, you should at least have the access permission of “Content manager” if you want to move data from Shared Drive to My Drive. If you are not, please ask the “Manager” of this Shared Drive to change your access permission.

Access Permission of Google Workspace Shared Drives
Access Permission of Google Workspace Shared Drives

2. If you receive a message like “Your admin has disabled creating files in My Drive” when moving files to My Drive of Google Workspace account, you may need to ask your admin to go to Google Admin console and complete the steps: go to Apps>Google Workspace>Drive and Docs>Features and Applications, choose “Allow users to create and upload any files on Drive”.

3. Once you move a file from Shared Drive to My Drive, others of this Shared Drive will lose access to the file immediately.

If you are aware of these attentions, you can follow the step-by-step guide to transferring files from Shared Drive to My Drive without any barrier.

How to Move Files from Shared Drive to My Drive Traditionally

If you only have the demand to move files from Shared Drives to My Drive within the same Google Workspace account, these two traditional methods are ready to help.

Method 1. Move Shared Drive to My Drive by “Move to”

Step 1. Log in to Google Drive's official website with your Google Workspace account.
Step 2. Open a Shared Drive and select the files which you want o move to My Drive.
Step 3. Right-click the selected files and choose “Move to” in the dropdown menu.

Move Files from Shared Drive
Move Files from Shared Drive

Tip: If you still want other members of this Shared Drive to be able to access the files after migration, you can choose “Make a copy” in the dropdown menu and move the copy to My Drive.

Step 4. In the pop-up window, choose “My Drive” and click “MOVE”. Then you can find the files in My Drive.

Move Files to My Drive
Move Files to My Drive

Method 2. Move Shared Drive Files to My Drive by “Drag and Drop”

Step 1. In Shared Drive, select the files which you want to move.
Step 2. Drag the selected files and move the cursor to “My Drive” on the left, then release the mouse to drop the files to My Drive.

Drag and Drop Files from Shared Drive to My Drive
Drag and Drop Files from Shared Drive to My Drive

How to Move Files from Shared Drive to My Drive Easily

The above two methods can help you move content from Shared Drive to My Drive of the same account within simple steps. But because the official website of Google Drive always occurs with network problems, you can try a free third-party cloud file manager to help you quickly move data from Shared Drive to My Drive seamlessly.

MultCloud
MultCloud

MultCloud offers multiple wonderful features for you to use cloud storage services more simply.

  • Use Cloud Transfer, Team TransferCloud Sync, and Cloud Backup to transfer, sync, or backup data between cloud accounts. 
  • Use Sub-accounts Management to easily collaborate with users from different clouds.
  • Use cloud built-in functions such as Upload, Download, Delete, Preview, Rename, Cut, and Copy to conveniently manage files among all the clouds.
  • Use Public Share, Private Share, and Source Share to share cloud files with others.
  • Use Remote Upload to directly upload to Google Drive from URL, magnet link, and torrent.

Thanks to the professional ability of MultCloud which can help you manage and transfer data across 30+ major cloud storage services for free, you can use the “Cloud Transfer” function or “Cut and Paste” in MultCloud to move Shared Drive to Google Workspace My Drive of the same account or another account, to personal Google My Drive, and My Drive of another Google Workspace domain all in a single and easy-to-use interface without downloading and uploading.

What’s more, if your team needs to move files from Google Shared Drive to My Drive over all user accounts at once without one-by-one manual migration, the “Team Transfer” function of MultCloud is ready to help.

Cloud Transfer: Move a large number of files and folders from source cloud to destination cloud with a single click and some additional options like schedule plan and file filter to improve your transfer experience.
Cut and Paste: Cut files and folders from one cloud and paste to the same or different cloud all by yourself.
Team Transfer: Transfer multiple accounts of a team between domains or business clouds with auto-match ability. All the file and folder structures of each account will remain the same after transfer.

The next 3 methods are going to tell you how to move Google Workspace Shared Drive to My Drive of different Google Workspace accounts efficiently, you can use these methods to move content from Shared Drive to My Drive of the same account, the personal Google account, another Google Workspace domain, or between multiple user accounts as well.

Method 1. Move Files from Shared Drive to My Drive by “Cloud Transfer”

Step 1. Create a MultCloud account for free.

Sign Up MultCloud
Sign Up MultCloud

Step 2. Choose “Shared Drive” and enter one of your Google Workspace accounts to add Shared Drives of an account to MultCloud. Then choose “Google Workspace” and enter another Google Workspace account to add a My Drive of another Google Workspace account to MultCloud.

Add Shared Drive and Google Workspace My Drive to MultCloud
Add Shared Drive and Google Workspace My Drive to MultCloud

Tips:

  • In MultCloud, Google Workspace represents My Drive of a Google Workspace account, and Google Drive represents My Drive of a personal Google account. 
  • You can add My Drive, Shared Drive, “Shared with me” folder of a Google Workspace account, and My Drive, “Shared with me” folder of a personal Google account respectively to MultCloud to manage files in these places with better order.
  • MultCloud has no limit to the number of adding cloud accounts, which means you can add as many clouds as you have to MultCloud for completely free.

Step 3. Enter the "Cloud Transfer" page in MultCloud, select files in a Shared Drive as the source, and select a user folder of Google Workspace My Drive as the destination.

Move Files from Shared Drive to My Drive by Cloud Transfer
Move Files from Shared Drive to My Drive by Cloud Transfer

Step 4. Open “Options” and tick “Delete all source files after transfer is complete”, then click “Save”.

Options of Cloud Transfer
Options of Cloud Transfer

Tips:

  • If you don’t tick the action about deleting source files, you copy Shared Drive to My Drive instead of moving.
  • You can turn on “email notification” to be informed when the task is done.
  • You can set up “Filter” to ignore or only move files with certain file extensions.
  • You can choose a daily, weekly, or monthly schedule plan in “Schedule” to let MultCloud automatically move Shared Drive to Google Workspace My Drive.

Step 5. Click “Transfer Now” and MultCloud will transfer files from Shared Drive to My Drive of another Google Workspace account immediately or as planned.

Tips:

  • When the Cloud Transfer task starts, you can close the website or shut down your device because MultCloud supports offline transfer and can perform tasks in the background.
  • As a free user of MultCloud, you can get 30 GB of data traffic per month to transfer data across clouds for free. If you have a large demand on Shared Drive to My Drive migration, you can upgrade to a premium account to get more data traffic and superfast transfer speed.

Method 2. Move Files and Folders from Shared Drive to My Drive by “Cut and Paste”

Apart from using Cloud Transfer to migrate Shared Drive to My Drive, there’s also a manual way to move files from a Shared Drive to My Drive of the same and different accounts in MultCloud. 

Step 1. Open a Shared Drive in MultCloud and tick the files which you want to move, then click “Cut” in the feature bar above.

Cut Files from Shared Drive
Cut Files from Shared Drive

Step 2. Switch to My Drive of a Google Workspace account in MultCloud, open a folder if you want to move files to a specific place in My Drive, then click “Paste” in the feature bar above.

Paste Files to Google Workspace My Drive
Paste Files to Google Workspace My Drive

Method 3. Move Shared Drive to My Drive between Multiple Accounts

If you are an admin user of your team, you can make full use of the “Team Transfer” function to efficiently migrate Shared Drive to My Drive over all the accounts of your team. Here we take how to move accounts from Shared Drive to Google Workspace My Drive as a brief example.

Step 1. Switch to the “Team Transfer” page, select Share Drive as the source cloud, then select Google Workspace (My Drive) as the target cloud.
Step 2. Match the source and target accounts by “Auto-Match”, “Upload CSV”, or manually selecting.
Step 3. Choose the additional options the same as Cloud Transfer.
Step 4. Click “Transfer Now” and MultCloud will move accounts from source to target pair to pair.

Transfer Accounts from Shared Drive to My Drive by Team Transfer
Transfer Accounts from Shared Drive to My Drive by Team Transfer

Tips:

  • Considering the file access permission of Shared Drives, the Shared Drive is not allowed to be selected as the target cloud.
  • MultCloud will show you a CSV format for you to customize as you want.
  • Team Transfer now supports business clouds like Google Workspace, OneDrive for Business, Dropbox Business, and Box for Business.

Conclusion

The operation of how to move files from Shared Drive to My Drive could be so simple and the results cloud be so reliable if you use MultCloud to solve the problem about how to migrate Shared Drive to My Drive of the same or different accounts in the easiest way without any risk of data loss.

Besides, if you move Shared Drive files to My Drive just to make a backup from Shared Drive and store the backup in My Drive, there is a simpler way to backup Shared Drive to My Drive in MultCloud by using Cloud Backup. This function will help you backup files between clouds with a schedule plan and the best version management of backups.

MultCloud Supports Clouds

Multcloud Key Features