Want to spice up your messages? Hereβs how to add emojis to emails in Outlook easily. From keyboard shortcuts to emoji panels, we guide you step-by-step to make your Outlook emails more expressive, fun, and professional without any hassle.
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Let’s face it—emails can be kinda boring sometimes. But you know what can bring them to life? Emojis! π If you've ever wondered how to add emojis in Outlook email, you're in the right place. This guide breaks it down step by step so you can add a little personality to your messages—whether you're emailing a friend or your team at work.
Benefits of Using Emojis in Emails
Adding emojis to your emails isn’t just about making things "cute". They actually help communicate tone, show emotion, and even boost engagement. Ever heard that saying, "A picture is worth a thousand words"? Well, an emoji might be worth just as much in the right email.
For example, a simple π can turn a cold-sounding message into a warm one.
When to Use Emojis and When Not To
But timing is everything. Use emojis sparingly in professional settings—too many and you might seem unprofessional. For casual conversations, go wild! Just make sure the recipient gets your tone, and it doesn't come off the wrong way.
Outlook offers several ways to pop emojis into your emails. Let’s dive into the most popular ones.
Here is the first method to add emoji on Outlook, follow the steps given below:
Step 1. Click where you want the emoji in your email.
Step 2. Press Windows Key + Period (.) or Windows Key + Semicolon (;).
Step 3. The emoji panel pops up. Just click on the emoji you want!
Step 1. Position the cursor in your email body.
Step 2. Press Control + Command + Spacebar.
Step 3. A mini emoji window appears. Browse and click your favorite emoji.
Step 1. Compose a new message.
Step 2. In the formatting toolbar, click the smiley face icon π.
Step 3. Browse or search for an emoji.
Step 4. Click it and it’ll appear in your message.
So simple, right?
Sometimes the easiest way is good old copy and paste.
Step 1. Go to a site like emojipedia.org.
Step 2. Find your emoji, copy it, and paste it into your email.
Works like a charm!
You can also install Outlook add-ins like:
These give you one-click access to emoji libraries right from within Outlook. Just head over to the Microsoft AppSource store, search for "emoji", and install your favorite.
Outlook 2016/2019/2021 vs Microsoft 365
If you’re using Microsoft 365, you’ll enjoy full emoji support. However, older versions like Outlook 2013 or even 2016 may not render emojis as well. Instead of the colorful emoji, you might just see black-and-white versions or simple symbols.
Emoji Appearance Across Devices
Keep in mind: An emoji you see on Windows might look totally different on a Mac or phone. π¬ A grinning face on one platform might be slightly creepy on another. Always double-check how your message looks if the appearance matters.
Do’s and Don’ts in a Business Context
Do:
Don’t:
Avoiding Miscommunication with Emojis
Emojis can mean different things to different people. π might mean "awkward" to one person and "nervous laughter" to another. If you're unsure, skip it or stick with safe ones like β or π .
Outlook doesn't officially support emoji shortcodes like :smile:, but some platforms do. Still, here are a few popular ones:
| Emoji | Name | Shortcut (Copy-Paste Friendly) |
|---|---|---|
| π | Grinning Face | π |
| π | Thumbs Up | π |
| π | Rocket | π |
| π | Folded Hands | π |
| π | Party Popper | π |
You can create your own "cheat sheet" by saving commonly used emojis in a Word or Notepad file for quick access.
Emojis Not Showing? Here's What to Do
If emojis aren’t displaying:
Outlook Email Appears as Symbols? Fix It
If your email shows emoji as weird boxes or question marks:
Step 1. Try changing the encoding: Go to File > Options > Advanced > International Options.
Step 2. Use Unicode (UTF-8) as your default encoding.
Adding emojis to Outlook emails is an easy way to make your messages feel more human. Whether you're expressing gratitude π, celebrating a win π, or just saying hello π, the right emoji can enhance your message and tone. Just remember—use them wisely, professionally, and purposefully. Now go ahead and brighten up that inbox!
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